Greater Hastings Annual Meeting Minutes 1972

GREATER HASTINGS

P.O. BOX 478
TELEPHONE 86 001

333E HERETAUNGA STREET
HASTINGS

The
TWENTY-SECOND
ANNUAL MEETING
will be held on
WEDNESDAY, 26th JULY, 1972
in the
TWILIGHT LOUNGE,
STORTFORD LODGE HOTEL
commencing at 7 p.m.

AGENDA: –
ANNUAL REPORT
BALANCE SHEET
ELECTION OF OFFICERS
GENERAL

NOMINATIONS FOR PRESIDENT, VICE-PRESIDENT AND EXECUTIVE MEMBERS

All nominations must be made on Official Forms and must be in the hands of the Secretary, seven days prior to the date of the Annual General Meeting. Forms obtainable at Greater Hastings Office, 333E Heretaunga Street. Hastings.

PRESIDENT’S REPORT 1972

I am indeed pleased to have the opportunity of presenting this Annual Report, being the 22nd in the history of Greater Hastings.

Through the untiring efforts of its Members and Supporters, Greater Hastings has maintained its usefulness in the community as a unique civic promotional organisation whose sole purpose is to create a Greater Hastings by offering many thousands of visitors the opportunity to enjoy our many modern facilities and attractions through two major promotions – the Blossom Festival and the Highland Games. It would be difficult indeed, to ascertain the number of our citizens who have come to live in Hastings as they so enjoyed being here for the Easter Highland Games or the annual Blossom Festival. Without a doubt, the figure must surely be considerable.

Unlike many businesses, a promotional organisation cannot count in dollars and cents, the value of its work. It can only believe that for each dollar it spends in promotion of its City, some $2-3 are being indirectly returned to the Community through the services needed by the visitor and tourist. This is the important factor to remember in any promotion no matter how financially successful or unsuccessful it may be for the organising committee.

However, we must ensure at all times, there is sufficient dollars available to continue promoting and from the figures shown in this Balance Sheet – 1971/72 has been a favourable year.

Blossom Festival.

The H.B. A. & P. Societies Tomoana Showgrounds proved to be an ideal venue for the staging of our final Gala Day and crowning ceremony with its many scenic attractions and the varied entertainment arranged, a very satisfying number of people attended.

The procession certainly did not lack colour or attraction and on comparison with recent years, proved popular and entertaining with those who came to watch. It was obvious by the Floats entered that a larger percentage were constructed and entered by Club and Organisations as opposed to the business firms, who entries dominated past processions – this is indicative of the continued interest in the parade.

We are appreciative of the efforts put in by all people to support this important part of the promotion. Those firms who purchased advertising space on the street arches contributed generously to providing a very high standard of decoration.

Of the Queen candidates it can be said that 1971 was indeed a year in which picking an eventual winner was no easy task for the Judges. We trust that the young ladies who participated in the Queen Quest were able to gain some knowledge and experience which may benefit them in years to come. It is our aim to provide a varied and interesting itinerary for our Candidates so that win or lose, it can be seen as worthwhile. Our Blossom Queen, Jackie [Hurst], along with her two Princesses, Shona [Thompson] and Cathie [Lattey], have excelled at their duties and it has indeed been a pleasure working with them.

Our thanks, indeed, are due to many people for their contributions. Among the many, I should especially mention – Mr. McKenzie and his Staff of the Parks and Reserves Department, the Officers of the A. & P. Society, the Design Staff of Roaches Ltd., the Officers of the Ministry of Transport, the Officers of the Police Department, the Members of our Active General Committee, the Clubs and Organisations and Business Houses of Hastings, the Hastings Jaycee Chapter, the Hastings City Council, the management and staff of H.B. Farmers Transport, Fraser and Sons Ltd., and the Members of the many Bands and Marching Teams.

I believe that with gradual changes, the value of the Blossom Festival could well be maintained with changes in format and structure.

Already changes have been made for the 1972 Festival which will be known as the Hawke’s Bay Spring Blossom Festival involving other towns from Dannevirke to Wairoa, inclusive, with new ideas being explored to assure continued interest and development of this valuable civic promotion. This, no doubt will give the other centres the opportunity of raising money for charity or community projects in their area.

Highland Games.

Again these Games have proved a winning promotion and this year, with favourable weather conditions, more strictly enforced gate operations, it is gratifying to know that our takings were a record figure. Entries in all sections were equal and in many activities, up on those of recent years with an all-time record number of entries in the Archery section. It is clear that consideration must be given to the continual revision of events to match the changing patterns of sports. I believe also, that for the benefit of our sportsmen and women as well as the benefit of our Games, that serious consideration must be given to the establishment of an all-weather and hard track complex within Hawke’s Bay, preferably in Hastings, in the very near future.

Again, without the wealth of assistance and knowledge of our Members of Supporters, these Games could not be staged, for this reason, we are extremely grateful to all those people who so willingly assisted us during this promotion.

Christmas and Sundry Activities.

In conjunction with the Farmers Trading Co., Ltd., we were able to provide a very successful Santa Parade and although, primarily a promotion of Farmers, we were able to offer valuable assistance with various details by having experience of this type.

The annual visit to the Hospital was again, very successful due to the co-operation of the Matron of the Memorial Hospital, the Fire Department, the Retailers Association, the Blossom Queen and Princesses, Mrs. Pell and the young ladies who made up the Band of Fairies along with Mr. A. French.

Membership.

The Executive are considering a Membership Drive within the next few months. Although our General Membership is approximately the same as last year, we feel it would be agreed that a community organisation such as Greater Hastings which has proved is value to our City in so many ways since its conception, is justified in expecting the General Membership of our Society will continue to grow and that a greater majority of our citizens will become members.

At this point, it is with deep regret, we record the passing of Mr. Warwick Shooter, who for so many years did a great job as the Father Christmas. Our thanks to Arthur French for taking on this job so willingly.

A successful Sports Day and New Year’s Eve celebration was arranged for campers at Windsor Park during the Christmas Holidays and as our guest for this period, we had Miss Carnival of Flowers from Toowoomba.

A Toy Appeal organised through the Office could well be recorded as successful with many toys being delivered to some 210 less fortunate children in our City. Our thanks are due to the many people who donated to this cause.

Hastings Happenings.

A weekly information publication of day-to-day activities and events in Hastings and surrounding districts was first published in March this year and which is known as ‘Hastings Happenings’ – being self-supporting by advertising and lists and dates of services, club meetings, exhibitions, conferences and seminars, as well as providing an entertainment, and places of interest Guide.

Administration.

It is with pleasure I have to report that we are fortunate in having appointed Mr. Peter Brown to take over the duties of Secretary. Peter, no doubt will be known to you and was appointed co-ordinator of the 1971 Blossom Festival and appointed Secretary immediately afterwards. I would like to place on record, our sincere thanks to you, Peter, for the very capable manner in which you have carried out your duties – much of the success of our promotion is due to your personal initiative and enthusiasm and we look forward to a pleasant association with you in years to come.

Congratulations.

On behalf of my Executive and Members of Greater Hastings, I would like to take this opportunity of congratulating two of our Members on being awarded the M.B.E.

To Mr. H. B. Poppelwell a foundation Member of Greater Hastings, who served as President for 17 years, with his initiative and enthusiasm, originated the idea of a Fantasyland for Hastings. This was a new era for Greater Hastings and provided the Community with an everlasting asset. Mr. Poppelwell is a life member and has made a great contribution to this Organisation and the Community as a whole.

Mr. Russell Robertson, who served on the Executive for many years and was convenor of the Highland Games in 1968/69, during the absence of the Secretary Organiser. Mr. Robertson has served on many other Organisations, Federations, Boards and Committees and is a well-known figure in the Country.

To you two gentlemen, please accept our sincere congratulations in receiving your awards and also our sincere thanks for your loyal support and co-operation over the years.

In conclusion, I should like to thank again, the Hastings City Council, the H.B. Herald-Tribune and the Daily Telegraph, the N.Z.B.C. and the Members of my Executive for their untiring efforts, the Staff and Members of the Active General Committee and most of all, our financial Members whose support is greatly appreciated.

Thanks.

To the Members of the Executive, I wish to take this opportunity of thanking you for the valued service and knowledge which you have contributed to this Organisation for the betterment of the Community as a whole.

I should like to thank our Treasurer, Mr. Jack Vennell, who at present is learning the ropes and Ron King for his continued interest and co-operation. Ron plans on retiring from the Treasurer’s position to concentrate on his hobby of house renovating.

I have enjoyed this year as President of Greater Hastings and trust that it has indeed proved to be a year that has made Hastings Greater.

K. C. HULENA,
President.

GREATER HASTINGS INCORPORATED

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MAY, 1972

1971   Expenditure
7221   Salaries   6569.81
716   Car, Entertainment and Travelling Allowance   655.00
453   Postage and Phones   562.38
478   Printing and Stationery   478.95
2   Interest   3.42
110   Advertising   79.08
52   Rent   52.00
527   Office Expenses   534.00
100   Audit Fee   100.00
514   Repairs Maintenance   417.62
77   Balance of 1970-71 Activities   161.67
13   Meetings   –
625   Donations   422.50
26   Presentations   –
245   Insurances   165.22
60   General Expenses   94.51
11219   1029.16
432   Depreciation 514.19
10810.35
Excess of Income over Expenditure for the Year   3662.78
11651   14473.13

1971   Income
Promotions
3894   Highland Games   5194.83
2211   Blossom Festival and Raffle (1972)   6287.08
6105   11481.91
65   Loss 1971 Christmas Festivities   131.72
6040   11613.63
113   Less Loss – Sundry Activities (1972)   362.66
6153   11250.97
–   Meetings   5.85
1987   Subscriptions   1860.43
1000   City Council Grant   1000.00
21   Donations   42.75
86   Interest   80.03
177   Equipment Hire   233.10
9424   3222.16
14473.13
2227 Net Loss for Year
11651 14473.13

BALANCE SHEET AS AT 31 MAY, 1972

1971   Current Liabilities
2044   Creditors   730.07
A.N.Z. Current A/c. 1.   178.52
2044   908.59
Accumulated Funds
5797   Balance 1 June 1971   3570.59
Add Excess of Income over Expenditure for year:   3662.78
2227   Less 1971
3570   7233.37
5614   8141.96

1971   Current Assets
728   A.N.Z. Current A/c.
A.N.Z. Current A/c. No. 2   3094.42
500   A.N.Z. Investment A/c.   1000.00
1031   Debtors   820.67
640   Stocks   477.87
20   Cash Float   20.00
Debenture   25.00
2919   5427.96
Fixed Assets
Office Furniture and Equipment   530.00
Add Additions   218.00
748.00
530   Less Depreciation   123.00
625.00
Sound Systems   230.00
Add Additions   122.28
352.28
230   Less Depreciation   35.28
317.00
Miscellaneous Assets   1572.00
Add Additions   135.21
1393.00
Sound Shell   363.00
Add Additions   47.70
410.70
363   Less Depreciation   41.70
369.00
5614   8141.96

HART PRINT