Meeting Minutes 1975-82

MINUTES OF MEETING OF H.B. RETAILERS ASSOCIATION EXECUTIVE HELD IN THE SECRETARYS OFFICE, BROWNING STREET, NAPIER, ON 8TH. APRIL, 1975.

PRESENT: Messrs D.C. Hyde (Chairman), R.L. Jones, T.G.M. Roach, C. Aked, E. Rowlands, C. Dudley, J. Sefton, A. Rotheram [Rotherham], and the Secretary J.D. Olsen.

APOLOGIES:  Were received and sustained from Messrs F. Fussell and D.H. Fenton.

MINUTES:  The minutes of the previous meeting held on 8th. March 1975, having been circulated, were taken as read and confirmed.

MATTERS ARISING FROM MINUTES:
The secretary reported that following discussions with members of the Home Appliance & T/V Trade Group, it had been decided to await the return of Mr. Berkett from his holidays before making any approaches for the purposes of appointing a new chairman.  Mr. Taffe [Taaffe] had not yet been contacted concerning a replacement chairman for the Furniture & Furnishing Trade Group.

FINANCIAL REPORT:
The secretary presented the following bank balances:

Cash at A.N.Z. Bank Ltd. Current Account   2278.82
Cash at E & C Bank Savings Account   12.74
Cash at E & C Bank Investment Account   700.00
Cash P.O.S.B. Investment Account   1100.00
4090.56

Accounts for approval;
C.A. Olsen Ltd.  Secretarial Fees 84.00
Disbursements   31.17   115.17
Intercontinental Hotel Conference Expenses   210.30
National Party   Rent of Rooms   5.00
Timms Business Equipment Ltd. Stationary [Stationery]  8.86
Postages   9.35   18.21
348.68

The Secretary reported that the outstanding subscriptions were now $638.00, these were due by members for current years subs.  Following the secretary’s advice that the E&C. Bank had debited the associations’ savings account for $1.00, being charge for an unrequested cheque book, it was resolved “That the E & C Bank be advised that this association does not accept this arbitrary debit.”  The executives’ concern that cheque books issued in this manner could be the subject of misuse, was also to be conveyed to the Bank

RESOLVED that all investment fund and savings account balances be withdrawn, and that Bonus Bonds to the value of $1820.00 be purchased to replace these.

CORRESPONDENCE:
E
Inwards.
E.M.I. Ltd   re Profit Booklet.
N.Z. Police Department   re Theft precautions.
B. Baird Ltd.   re Sale of Business and Resignation.
Home Appliance & T/V Trade Group   re Circular re Shops & Offices Act.
NZ Retailer’s Federation   re Mother’s Day Posters.

Outwards.
Home Appliance & T/V Trade Group   re Applications for exemption from Shops & Offices Act.
Inwards correspondence was received and outwards approved, the secretary being requested to investigate the applications for exemptions under the Shops & Offices Act and to appear at the Tribunal hearings and oppose on behalf of this association.

2.

AWARDS:
Mr. Jones advised that the Union have asked for conciliation to be set up, in September, this was not suitable, and the assessors are to meet on 16/4/75 for discussions.

GENERAL BUSINESS:
Mr. Jones reported that it is being recommended that minutes of Board meetings be circulated to association secretaries and Presidents. He also reported that there was a concern at Federation level about the re-organisation of Conference Programmes, and that it may well be that this association would be requested to express its opinion on this subject.

The secretary was asked to write to Mr. Jack Westerman who has retired from retailing, and to Mr.W. Williams, manager for Haywrights Ltd. who have taken over the Westerman business.

Closure.
The meeting closed at 5.00 p.m. and it was agreed that the next meeting meeting would be held in the secretarys’ office in Napier on the 13th. May 1975.

Minutes confirmed

Chairman   DC Hyde
Date   13/5/75

MINUTES OF HAWKES BAY RETAILERS ASSOCIATION (INC.)
EXECUTIVE MEETING HELD IN NAPIER ON 18TH MAY, 1976.

PRESENT:  Messrs D.C. Hyde (Chairman), C. Dudley, W. McKenzie, K. Brown, R.L. Jones, A. Rotherham, C. Aked.

APOLOGIES:  These were received and sustained from Messrs E. Rowlands, F.H. Fussell, W. Brown, T Burton and T.G.M. Roach.

MINUTES:  The minutes of the previous meeting held on 13th April 1976, having been circulated, were taken as read and confirmed.

MATTERS ARISING FROM THE MINUTES:  NIL.

FINANCE:  The Secretary declared the following Bank Balances:-

A.&.N.Z. Bank Ltd.  Current Account   1789.69
Eastern & Central Bank-Savings Account   12.10
Eastern & Central Bank – Investment Account   700.00
P.O.S.B. Investment Account   1100.00
$3601.79

Accounts for Payment.
N.Z. Red Cross   Rent   6.00
Stanton Bros. Ltd   Stationary   14.40
C.A. Olsen Ltd   Fees & Disbursements   202.48
N.Z. Red Cross   Rent   6.00
$228.88

The Secretary advised that there were still a number of members who had not paid their subscriptions, this matter was expected to be improved by 30th June.  The secretary was authorised to telephone members re this matter.

The finance report was received and accounts for payment approved.

CORRESPONDENCE:   (Inwards)
Hastings Retailers Association re Late Nights.
N.Z. Retailers Federation (INC.)” re Diary Notes.
(Outwards)
Wellington Regional Retailers re “Chinaware Imports
Inwards Correspondence was received and Outwards Approved.

OUT OF TOWN MEETING:
Mr R.L. Jones advised that he would be available after the 14th June excluding 21st and 28th June.  Mr Hyde undertook to make final arrangements with Mr Burton and advise the secretary of the actual date.

CONT’D …..

(2)

TRAINING COURSE:
The secretary reported that the finalising of the Training Course would not now take place until the return of the College Assistant director who is abroad. It is expected that further information will be sent to members about 23rd June, 1976.

LATE NIGHTS CHRISTMAS AND NEW YEAR 1976:
These were finalised as follows:-
Hastings 21st and 24th December closing 5.30 p.m.
31st December.
Napier and Waipukurau 22nd and 24th December Closing
5.30 p.m. 31st December.
Waipawa – No Alteration.
Dates were yet to be received from Marewa, Taradale, Mareanui [Maraenui], Havelock North and Wairoa.

DIARY NOTES:
The secretary was instructed to write to N.Z. Retailers Federation requesting all the available information on “Differential Rating”. Both Napier and Hastings were investigating this subject and required the information for this purpose.

GENERAL BUSINESS:

Annual Meeting of Association.
Members agreed that this be again held in Rowlands Restaurant in Hastings, tentative dates being [being] set at 3/4th or 10/11th August 1976. Mr R.L. Jones agreed to make the necessary arrangements and advise the secretary accordingly.

The following programme was agreed to:
1.   Guest speakers.  2.   Business of Annual Meeting.
3.   Dinner.
The Secretary.

NEXT MEETING:
The next meeting to be held on 8th June at Hastings 3.00 p.m.

Minutes Confirmed.

Chairman   DC Hyde
Date   8/6/76

MINUTES OF MEETING OF EXECUTIVE OF H.B. RETAILERS ASSOCIATION
( INC. ) HELD AT HASTINGS ON 18TH OCTOBER, 1977.

PRESENT.  C. Aked (Chairman) W. Williams, R. Green, D.C. Hyde.  and the secretary J.D. Olsen

APOLOGIES.  These were received from Messrs. M. Poppelwell, G. Vincent, E. Rowland, L. Harris, W. Brown, T. Burden, R.L. Jones, W. McKenzie, C. Dudley. T.G.M. Roach.

MINUTES OF THE PREVIOUS MEETINGS.
These, having been circulated were taken as read and confirmed.

MATTERS ARISING FROM THE MINUTES:
As there were no matters arising from the minutes, the meeting proceeded to the next business.

FINANCE.  The Secretary declared the following bank balances;

A. & N.Z. Bank Ltd.   $3826.16
Eastern & Central Savings Bank.   1852.97
$5679.13

The following accounts were approved:
Union Travel – Air Fares Trade Meetings.   97.20
C. Aked Air Fares   48.60
Accomodation   51.00   99.60
W. McKenzie Golf Tournament   206.00
C.A. Olsen Ltd.  Fees   84.00
Postages & Tolls.  74.91
Stationary   73.60   232.51
L. Harris   New members   94.50
Petrol  10.00   104.50
Total for approval   $733.81

The Secretary advised that accounts rendered were being sent out each month in respect of subscriptions, currently 47 members had not paid their subscriptions these amounted to $1974.00.
The bank balances as declared were received and accounts totalling $733.81 approved as per schedule above.

CORRESPONDENCE:
INWARDS.  Vincents Home Appliance – apology Meeting
Executive Directors Diary Notes – distributed.
Shopex Circulars – distributed
N.Z. Retailers Federation – Council and Federation meetings.
N.Z. Retailers Federation – re Annual Subscriptions.

OUTWARDS:  N.Z. Retailers Federation re annual subscriptions.
A.V. Berry.  re Shop Trading Hours Bill.
H.B. Trades Council  re Shop Trading Hours Bill.

Continued ……

(2)

Inwards correspondence was received and outwards approved.

REPORTS

MEMBERSHIP DRIVE.
The chairman reported on further success of Mr. Harris, advising that he had now recruited 17 members.
He advised that Mr. Harris was entering Wellington Hospital for an operation, and the secretary was requested to write wishing him a speedy recovery.

GOLF TOURNAMENT.
In the absence of the convenors of the tournament Mr. D.C. Hyde reported that he had attended for a short time and that it was apparent that the function was very successful.

GENERAL BUSINESS.
The chairman initiated discussion on the future of Trade Groups Meetings, it was the opinion of this meeting that the meetings should be continued.
He then reported briefly on other matters which had been considered at the September council meeting, full details of which were covered in the Executive Directors Diary Notes.
The Secretary reported that the Carriage of Goods Act was not being proceeded with in its present form, but would be re drafted for presentation to a select committee.

SATURDAY TRADING:
Members were informed that some Furniture Manufacturers in Auckland were selling direct to consumer, and that clients in this area were able to load goods per this method, cheaper than from the local trade.
The secretary was instructed to write to the Auckland Retailers Assn, asking what action was being taken in this matter.

NEXT MEETING.
This is to be held in Napier on 8th November, 1977.

CLOSURE. The meeting closed at 4.25pm.

MINUTES CONFIRMED.

C. Aked
CHAIRMAN.

DATE.
9/11/77

MINUTES OF MEETING OF H.B. RETAILERS ASSN, EXECUTIVE, HELD AT NAPIER ON 22nd APRIL 1980.

PRESENT.   Messrs C.F. Dudley (Chairman) R.L. Jones, T.G.M. Roach, J.W. Clarke, W. MacKenzie, and the Secretary J.D. Olsen.

APOLOGIES.  were received and sustained from Messrs. I. Carr, E Rowland, C. Strawbridge, Rduckworth [R Duckworth], W. Brown, T. Burden, J. Whittaker, and A. Rotherham.

MINUTES:  of the previous meeting having been circulated were taken as read and confirmed.

MATTERS ARISING FROM THE MINUTES.  As there were no matters which were not on the agenda, the meeting proceeded to the next business.

FINANCE. The Secretary declared the following bank balances;

A&NZ Bank Current Account   1327.20
A&NZ Bank Term Deposit   2500.00
Eastern & Central Bank Investment Account   1852.97
Total available funds   $5680.17

Accounts for approval;
C. Strawbridge – Expenses Toy Trade A.G.M.  100.00
County Club – Meeting Expenses   19.00
Timms Business Equipment – Stationary   41.50
W. MacKenzie – Conference Air Fares 81.00
C.A. Olsen Ltd. – Fees   129.80
Telephones & Post.  64.70
Stationary   87.84   282.34
Total for approval   $523.84

The Bank balances as above were received, and accounts totalling $523.84 as above were approved.
The secretary was instructed to invest with Sainsbury Logan & Williams the balance at Eastern & Central Savings Bank of $1852.97 plus a further $147.03 at call at 12%.

CORRESPONDENCE:   INWARDS;
N.Z. Retailers Federation – Union activity.
Armoured Freightways – Store security.
D.I.C. re membership.
N.Z. Retailers Federation – Mens and boys wear – Drapery and Apparel –
N.Z. Retailers Federation – Licensing Schedule, – combined subscriptions.
N.Z. Retailers Federation – 1982 conference.
Napier Chamber Commerce – “Enterprise N.Z.”
N.Z. Retailers Federation – Diary Notes 622
N.Z. Retailers Federation – Crockery Hardware Annual Report.
Department of Labour – Lambie & Poyzer.
N.Z. Retailers Federation – Retail Toy Stockists.
N.Z. Retailers Federation – T/V Trade Test Patterns.
N.Z. Retailers Federation – Meeting A.G.M. Crockery / Hardware.
N.Z. Retailers Federation – Diary Notes 623.
N.Z. Retailers Federation – A.G.M. Notice – Toy Retailers.
N.Z. Retailers Federation – Membership Richard Galloway.
E.M.I. – re membership.

OUTWARDS.
All members – news letter.
Department Labour – Kash Clothing Co. Ltd.
B.I. Purdy – Drivers, Storeman Packers, Shop assistants.
E.M.I. – re membership.

Outwards correspondence was received and Inwards approved.

CONFERENCE 1982.  The chairman reported that a full discussion had taken place at the preliminary meeting held on 21st April 1980.
Chairman for each activity had been appointed subject to their personal acceptance, where some members had not attended the meetings.
Further meetings of the Conference Committee would be called as the need arose later this year.

SHOP TRADING HOURS.    Mr. Clarke advised that he has done some preliminary work on this subject, and that, he hoped to finalise, and present his report shortly.

GENERAL BUSINESS.  COMBINED SUBSCRIPTIONS.
The letter from the N.Z. Retailers Federation was discussed having regard to the Otago Associations venture into this method of handling future collection of subscriptions.
The secretary was requested to ascertain from the Waikato Association the information relating to their method in this matter.

BOARD MEETINGS.
Mr R.L. Jones advised that these were set down to commence on 7th May, 2nd July, 16th September and 18th November 1980.

E.M.I. MEMBERSHIP.
Mr Jones asked the secretary to remind the Executive Director when forwarding copies of the relative correspondence “that these people had attended conference and were very vociferous in respect of Saturday shopping.”

STORE SECURITY.
The executive endorsed the service being offered by Messrs. Armoured Freightways Ltd and recommended individual attention by individual members to the matter.

COMBINED UNIONS PROPOSALS.
It was suggested that members should draw the attention of all shop staff to the publicity given to proposals that three Unions should combine.
In any event this concept should certainly be viewed with concern by management and staff alike.

CLOSURE.   The meeting closed at 4.50pm.

MINUTES CONFIRMED

CF Dudley
CHAIRMAN.

20.5.80
DATE.

MINUTES OF MEETING OF FOOTWEAR TRADE GROUPS OF THE H.B. RETAILERS ASSN.  HELD IN HASTINGS ON 12TH MAY 1981 AT 7.30 pm.

PRESENT.   G.E. Mills (Chairman) (Mills Shoe Co.) Mesdames M. Cumming (Mahora Footwear) G. Kirkpatrick (The Shoe Palace) L. Cash (Lee James) Mr & Mrs Keenan (Classic Footwear) C. Davis (Griffiths Footwear) R. Mills (Mills Shoe Co. ) and the secretary J.D. Olsen.

APOLOGIES.   were received and sustained from Messrs M. Sellwood, G. Sproule, and Trevor Olds, Taits Shoe Store.
The Chairman welcomed members pointing out that this was the first Association meeting held since 1979.
He then reported on the 1980 N.Z. Retailers Federation Conference held at Queenstown in March.
Whilst many subjects dealt with, had been reported in “Retail News” he briefly touched on Taxation, Industrial Address by Mr Chapple etc.  He made reference to the 1982 Federation Conference which will be held at the Angus Inn and Apple Inn in Hastings exhorting members to attend at least some of the discussions, particularly the Footwear Trade Groups Annual General Meeting.

MARK UPS.   After noting the differing percentages for each type of shoe, these ranging from 60 to 100, he requested comment from members.
It was suggested that mark ups just did not keep pace with inflation, and that a greater mark up than 60% was essential to stay in business.  It was suggested that the recommended mark up on womens fashion shoes be 65% to 70%.
The secretary was instructed to write to Vita Shoe Co. P.O. Box 9189 Newmarket, advising that Hawke’s Bay Footwear Retailers will not accept a retrograde and abysmally back ward step, requiring them to pay for cartons, a copy of the letter to be minuted to N.Z. Retailers Federation.

IMPORTS.   The Chairman noted that there had been an increase in basic licenses of 5%.  One member stated that he had applied over many years for a license but thus far had not been successful, whilst one competitor who had only come in the business had no difficulty in obtaining a license.

GENERAL.   There generally appeared to be very little in the way of problems due to faulty products.
The Chairman gave members a brief resume of the Insurance Proposals of South British, called “Retailsurance”, recommending that it would be well worthwhile for members to investigate the new Life Insurance proposals being offered by the same company.

The meeting closed at 8.35 pm.

MINUTES CONFIRMED.

CHAIRMAN

DATE

MINUTES OF H.B. RETAILERS ASSOCIATION (INC.) EXECUTIVE MEETING, HELD ON 12TH OCTOBER 1982 AT HASTINGS.

PRESENT.  Mr G. Mulvanah (chairman) F.H. Fussell, J.W. Clarke, E. Wiig, D.C. Hyde and the secretary J.D. Olsen.

APOLOGIES.  were received and sustained from Messrs R.L. Jones, C. Strawbridge, G.C. Vincent, G.E. Mills, C.H. Blackmore, M.D. Poppelwell, G. Bell, C.F. Dudley, W. McKenzie, T. Burden.

MINUTES  of the previous meeting held on 14th September 1982, having been circulated were taken as read and confirmed.

FINANCE.  The secretary declared the following bank balances;

Cash at A. & N.Z. Bank   1485.52
Cash at Sainsbury Logan & Williams   2000.00
$3485.52

ACCOUNTS FOR PAYMENT.
County Club   meeting expenses   20.00
P & T Dept.  telephone & tolls 65.09
J.D. Olsen   secret. fees   229.17
duplicating golf   36.00
duplicating general   9.84
Telephones & tolls   29.65
postages   29.14   333.80
N.Z. Retailers Federation   Education Pamphlets   87.50
Price Campbell & Co.  Audit fee   120.30
Total   $626.69

The bank balances as above were received and accounts totalling $626.69 were approved.

GENERAL MEETING DANNEVIRKE.
Mr Hyde confirmed that final arrangements for this meeting would be left until the New Year, he agreed to liaise with Mr C. Strawbridge re the golf match there.

RETAILSURANCE.  Mr Mulvanah reported that council committee of four including the Executive Director, negotiate with N.Z. Insurance.

NEWSPAPER ADVERTISING SEMINAR.
Mr Mulvanah advised that arrangements for the seminar were completed, Napier seminar to be held on Tuesday 9th November, Hastings on 10th November.  The secretary is to arrange for Tennyson Motor Inn or other suitable venue.  Mr Mulvanah to arrange for Angus Inn, prices to be obtained and seminar fees set accordingly.

COUNCIL MEETINGS.
In the absence of Mr R.L. Jones Mr Mulvanah reported briefly on several matters which were considered, details would be obtained in the diary notes.  He advised that he had not yet received the minutes to enable him to give a detailed report.
Concerning the Credit Contacts Bill he said that he had ascertained that when making sales documents it was not necessary to show the finance rate until interest is shown.

RESTRUCTING [RESTRUCTURING] OF FEDERATION.
This matter has been handed back to the committee whose findings will be placed before the Annual General Meeting of Federation in March 1983.

…/2

PAGE TWO

GENERAL.  Mr D.C. Hyde reported that the Inland Revenue Department were investigating businesses in Central Hawkes Bay, and from his view point, it appeared to be a witch hunt, with much petty investigating taking place.

CORRESPONDENCE

(INWARDS.)
N.Z. Retailers Federation – Town planning
N.Z. Retailers Federation – report of Toy Trade Group
N.Z. Retailers Federation – report 1st Asian Retailers Convention
N.Z. Retailers Federation – Taxation Sales Tax
N.Z. Retailers Federation – Trade Fairs Conference 1983
N.Z. Retailers Federation – Christmas Shopping Show
N.Z. Retailers Federation – C.E.R.
N.Z. Retailers Federation – Restructuring of Federation
N.Z. Retailers Federation – Finance report – 9 months.
N.Z. Retailers Federation – Industrial Law Reform Bill
N.Z. Retailers Federation – Education Service Pamphlets.
N.Z. Retailers Federation – Wholesale – Sales Tax
N.Z. Retailers Federation – Executive Directors Diary Notes.

(OUTWARDS.)
The Executive Director   Retailsurance & N.Z.I.
All members   news letter October 1982.
All members   Golf Tournament notices

Inwards correspondence was received and outwards approved.

THANKS.  Mr Mulvanah expressed appreciation on behalf of the executive and members, to Mr J.W. Clarke who was moving to Christchurch, for the work he had done whilst a member of H.B. Retailers Assn, particularly for his chairmanship of the 1982 Conference Committee.
Mr Clarke suitably replied.

MINUTES CONFIRMED.

CHAIRMAN   G Mulvanah

DATE  16/11/82