Meeting Minutes 1983-89

MINUTES OF HAWKES BAY RETAILERS ASSOCIATION (INC.) EXECUTIVE MEETING HELD ON 12TH JULY 1983.

PRESENT:  Messrs R.L. Jones, C.H. Blackmore, G.E. Mills, A.E. Wiig, M.D. Poppelwell, F.H. Fussell and the secretary J.D. Olsen.

APOLOGIES:  were received and sustained from Messrs G. Mulvanah, C.F. Dudley, T. Burden, D.P. Mowbray, G. Bell and W. MacKenzie.

MINUTES of the previous meeting having been circulated were taken as read and confirmed.

MATTERS ARISING FROM THE MINUTES.

The secretary reported that following a discussion with Mr Dudley he was awaiting information from Mr Greer of Dannevirke concerning attenders at the Dannevirke meeting, which would enable him to follow up non members with a view to increasing membership of this Association.
The secretary reported that he was awaiting kit sets for distribution to High School careers masters.

FINANCE.  The secretary declared the following cash balances;

A. & N.Z. Current Account $2487.33
Sainsbury Logan & Williams (at call)   2000.00
Available Funds   $4487.33

ACCOUNTS FOR APPROVAL.
County Club   meeting expenses   17.00
G. Mulvanah Conference expenses   569.19
J. D. Olsen Sec. Fees   229.17
stationary [stationery]   34.18
postages   47.84
telephones & tolls   46.35   357.54
N.Z. Federation   Affiliation Levy   2864.00
Apple Inn   accdm D. Turney   56.00
Hastings Club   General Meeting Dinner   600.00
TOTAL APPROVED   $4463.73

The secretary advised that creditors at 30th June (balance date) would not be more than $200.00 – all Federation Levies being paid at that date.  Retail News subscriptions are now deducted from branch proportion of the single subscription.
Additional arrears of subscriptions canvassed by the secretary during the first week in July plus multi national stores subscriptions appeared to amount to $500/1000.
Thus this Association could look forward to having had its’ most prosperous year for some time.
This vindicates the change over to “single subscriptions” and the policy of the secretary personally visiting member concerning payment of subscriptions arrears.
The bank balances as declared were received and accounts totalling $4463.73 were approved.

CORRESPONDENCE.  INWARDS.
N.Z. Federation   Price movements through 1981/83
N.Z. Federation   meeting of Assn. Secretaries/Representatives.
Including membership brochures etc.
Minister of Justice   Compensation & Restitution – crimes.
N.Z. Retailers Fedn.   Retail Security Shop theft Seminars.
Speaker of the House   Industrial matters
Executive Directors   Diary – No. 670
N.Z. Retailers Fedn.   Freeze Continuation.
Wellington Employers Assn.   Industrial matters.

OUTWARDS.
Registrar of Inc. Societies – office situation.
Inwards Correspondence was received and outwards approved.

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PAGE TWO.

GENERAL MEETING.
Members reported on the meeting, advising that the dinner and fellowship with attenders was really worthwhile, however the consensus of opinion was that Mr Turney did not appear to have been up to his usual standard and did not address the meeting for any great length of time on the recent conference and visit to Japan.

CRIME – PENALTIES & RESTITUTION.
The letter to the Minister and his reply had been circulated to the executive and it was agreed that these should be included as part of the July News Letter to members.
The secretary was instructed to send a copy of the corespondence to Richard Hall – Legal Officer for N.Z. Retailers Federation.

ANNUAL GENERAL MEETING 1983.

The secretary advised that the only available date Mr I. Halstead would be able to attend the A.G.M. Dinner and Meeting was 14th September 1983, Mr B.I. Purdy would also be available to attend on that date.
Tentative bookings had been made by him after discussion with Mr Mulvanah at the D.B. Te Mata and D.B. Heretaunga, – prices had also been obtained.
However, following discussion it was agreed that in view of the success of the dinner on 29th June at the Hastings Club, that this should also be the venue for the Annual General Meeting.
Accordingly the secretary was instructed to make arrangements and give preliminary notice to members in the July News Letter.

The following format was agreed upon.
6.00PM   Drinks at own cost.
6.45PM   Annual General Meeting – followed by Mr Halsteads address.
8.00PM   Dinner.

Mr B.I. Purdy to address members at the conclusion of dinner. Tables were to be arranged to seat as many as possible, this to be discussed with Mrs Dunke.

INDUSTRIAL.
Mr R.L. Jones tabled a statement for discussion and if agreed with, distribution to the two local papers and radio.
Following discussion the secretary was instructed to distribute the statement in toto as above, and to forward a copy to Federation.
A copy of the statement is attached to these minutes.

CRAFT STALLS.
The secretary was instructed to write to the Napier City Council concerning a recent City Council committee discussion as reported in the media.

NEXT MEETING: this is to be held in Hastings on the 9th August at the County Club.

MINUTES CONFIRMED.

CHAIRMAN   [Signature]

DATE   9.8.83

MINUTES OF MEETING OF H.B. RETAILERS ASSOCIATION EXECUTIVE HELD IN HASTINGS ON 17TH APRIL 1984 AT 3.00PM.

PRESENT   Messrs G. Mulvanah (chairman) R.L. Jones, D.P. Mowbray, M.D. Poppelwell, C.H. Blackmore and the Secretary J.D. Olsene

APOLOGIES were received and sustained from Messrs A.E. Wiig, G. Bell, G.E. Mills, C.F. Dudley. MINUTES of the previous meeting, having been circulated were taken as read and confirmed.

FINANCE. The secretary declared the following Bank Balance;

Cash at A. & N.Z. Bank Current Account   907.12
Cash at A. & N.Z. Term Deposit   4500.00
Sainsbury Logan & Williams   2000.00
Total available funds   $7407.12

ACCOUNTS FOR APPROVAL.
J.D. OLSEN.   Admin. Fee Golf Tournament   100.00
Cranford Hospice   donation ex Golf Fees   75.00
J.D. Olsen   sec fees and trav.   230.00
postages   62.12
telephones & tolls   75.49
stationary/duplicating   42.60
410.21
Total for approval   $585.21

The secretary advised that the $200.00 cheque paid to Napier Inner City Retailers re investigation into Briscoes etc, activities in a non retail zone, had not yet been presented at our bank, due to awaiting further advice from the solicitors.
Cash balances totalling $7407.12 were received, and accounts totalling $585.21 were approved.

CORRESPONDENCE (INWARDS.)
N.Z. Retailers Fedn.   Executive Directors Diary Notes   680
N.Z. Retailers Fedn.   Cost of living allowance
N.Z. Retailers Fedn.   Rent Limitations Regulations.
N.Z. Retailers Footwear Fedn.   Minutes meeting 15/2/84
Cranford Hospice   re donation.

OUTWARDS.
Hastings City Council   re meeting Ring Road etc.
N.Z. Shop Employees Union   re industrial matters
Cranford Hospice   donation ex golf tournament.
Hastings Mayor submissions   re Ring Road.
Minister of Railways   re Railway Yards – Avenue Road.
H.B. Electric Power Board   re expansion programme

Inwards correspondence was received and outwards approved.

SUBMISSION TO HASTINGS CITY COUNCIL.
It was resolved that the letters to the City Council and Minister of Railways be printed and circularised to Hastings Members with the May news letter.
It was also resolved that at the next meeting with the Council, a strong contingent of Retailers be exhorted to attend.

POWER BOARD EXPANSION – SALES.
This letter was discussed and it was agreed that copies be forwarded to all Home Appliance & T/V Retailers and to those members who had cancelled their membership, requesting them to take similar action.

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PAGE TWO.

GENERAL BUSINESS.   BRANCH ACTIVITIES 1984/85.
It was agreed that seminars would be held in each centre in the same week, the subjects times and venues to be determined by the committee at an early date.

1984 ANNUAL GENERAL MEETING.
It was agreed that the function and A.G.M. will be held in June or July.  The chairman agreed to ascertain if “The Gables” would be available during the proposed meeting time.
The secretary was instructed to write to the Executive Director asking if he and the National President desired to attend this years A.G.M. and the dates they would be available.

GOLF TOURNAMENT 1984
The secretary was requested to contact the secretary of the Flaxmere Golf Club for a reply to our letter booking the clubs course on Tuesday 6th November 1984.

NEXT MEETING. to be held at the Country Club, Queen Street, Hastings on Tuesday 17th May 1984.

MINUTES CONFIRMED.

CHAIRMAN   [Signature]

DATE 15/5/84.

MINUTES OF HAWKES BAY RETAILERS ASSOCIATION (INC.) EXECUTIVE MEETING HELD ON 5TH MARCH 1985 AT 3.00PM, IN HASTINGS.

PRESENT:   Mr G. Mulvanah, (chairman) Mrs B.L. O’Keefe, Messrs G.E. Mills, R.L. Jones and the secretary J.D. Olsen.

APOLOGIES:   were received and sustained from Messrs C.F. Dudley, C.H. Blackmore, G.C. Vincent.

MINUTES   of the previous meeting having been circulated were taken as read and confirmed.

FINANCE.  The secretary declared the following bank and cash balances;

A.N.Z. Banking Group Current account   612.24
A.N.Z. Esculator Account   1500.00
A.N.Z. Term Deposit   1500.00
Sainsbury Logan & Williams Deposit at Call   2000.00
Total available funds   $5612.24

ACCOUNTS FOR APPROVAL.
J.D. Olsen   Fees   300.00
Stat. and duplicating   135.15
Postages   46.80
Telephones & Tolls   38.60   520.55
J.D. Olsen   Air fare conference   153.00
Total for approval   $673.55

Bank and cash balances totalling $5612.25 were received and accounts totalling $673.55 were approved.

CORRESPONDENCE.

Inwards;
Executive Director – diary notes 693 together with information concerning conference
N.Z. Federation   Christmas Merchandise Show
D.I.T.B.  1985 Training programmes.
N.Z. Toy Retailers Fedn   Toy and Suppliers of Year Award.
N.Z. Federation   Market Report February 1985.
N.Z. Mens & Boyswear Fedn.   National Menswear Promotion
N.Z. Mens & Boyswear Fedn.   Minutes of National Executive Meeting.
N.Z. Home Appl. & T/V. Fedn.   Notice of General Meeting
Murphy Morahan & Manning – L.F. Stott – voucher promotions.
N.Z. Federation   Katies Junior Boutique change of owners.
N.Z. Federation   List of subscriptions paid (cheque $795.)
H.B. Community College   National Retailing Course
N.Z. Retailers Fedn.   Gemmells membership
N.Z. Retailers Fedn.   Minutes of Board Meeting 13/2/85
N.Z. Shop Employees Union   re proposed Stopwork Meetings.
N.Z. Retailers Fedn.   re Stopwork meetings.

OUTWARDS:
To all members   February Newsletter
Katies Junior Boutique   membership
N.Z. Retailers Fedn.   remit re Legislation.

CONFERENCE.
Delegates were instructed to support the remit concerning the need for Government to allow greater time for this trade to consider and present submissions on changes to new legislation.

Mr R.L. Jones agreed to move the remit which had been forwarded, Mr Mulvanah to second the remit.

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PAGE TWO.

The secretary reported that this Associations’ delegation was as followers [follows]; Mrs B. O’Keefe, Mr & Mrs S. Moody, Mr & Mrs G. Mulvanah, Mr & Mrs P. L. Jones and J.D. Olsen.

PLANNING FOR GENERAL MEETING 1985.
Following a brief discussion it was agreed that this matter would be finalised at the next meeting of the Executive.

GENERAL BUSINESS.
The secretary was requested to write to Mr Ray Reid who had been appointed Manager of the new Woolworths Superstore to be opened in Napier on the 18th March 1985, congratulating him on his new appointment.

PROMOTIONS IN HAWKES BAY.
The secretary tabled a letter received from Messrs Murphy, Morahan and Manning solicitors, of Lower Hutt concerning a voucher promoting company. The secretary acting on advice received had telephoned the presidents of Taradale and Napier Retailers Associations, suggesting that their members be advised to use discernment if approached to participate in such promotion.
The above solicitors letter stated that a claim for defamation was to be lodged in connection with the advice by the secretary.
This matter had in fact been resloved [resolved] through legal chambers and the cost of $35.00 had been paid by J.D. Olsen.
It was agreed that if the Taradale Retailers Association, did not reimburse him, the amount would be under written by the H. B. Retailers Association.

NEXT MEETING.    To be held in Hastings at the County Club when consideration is to be given to 1985 programme. All members of the executive are requested to attend the meeting, on Tuesday 9th. April 1985 at 3.00p.m.

MINUTES CONFIRMED.

CHAIRMAN   [signature]

DATE   9-4-85

MINUTES OF MEETING OF HAWKES BAY RETAILERS’ ASSOCIATION (INC.), EXECUTIVE, HELD AT THE COUNTY CLUB, QUEEN STREET, HASTINGS, ON 8TH. JULY 1986 AT 3.00 P.M.

PRESENT.  Mr. G.E. Mills (Chairman), Mesdames A. Moody and B. O’Keefe, Messrs C.F. Dudley, L.C. Mackereth, G. Mulvanah, and the secretary J.D. Olsen.

APOLOGIES.  Were received and sustained from Mrs. A. Lane, Messrs R.L. Jones, R. Duckworth, and M.D. Poppelwell,

MINUTES of the previous meeting having been circulated were taken as read and confirmed as a true record of the proceedings of that meeting.

FINANCE. The secretary presented the following cash and bank balances at 8/7/1986:

A.N.Z. Banking Group Ltd   current account   101.44
A.N.Z. Banking Group Ltd   Term Deposit maturing 24/7/1986   1000.00
A.N.Z. Banking Group Ltd   Term Deposit maturing 23/11/1986   2000.00
Sainsbury Logan & Williams Trust Account at call   2000.00
Total Funds at 8/7/1986 amounted to the sum of   $5101.44

Accounts for approval.
County Club   meeting expenses (2)   40.00
N.Z. Institute of Management, Breakfast meeting – Mr. G.E. Mills   18.00
J.D. Olsen   Fees   300.00
Postages   69.60
Tel/Tolls   77.28
Staty/Duptg.  63.45
510.33

Total accounts for payment were approved.  $568.33

The Finance report as presented above was received.

CORRESPONDENCE.  Inwards.

Bannister & von Dadelzen [Dadelszen] – Shop Tradin [Trading] Hours Ashcrofts’ Honey House Appn.
Retailers Federation – Acknowledgement of minutes re Industrial matters.
Retailers Federation – Executive Directors Diary Notes No. 714
Retailers Federation – Executive Directors Diary Notes No. 715
Mahora Gift World – National Bank Seminar on changes in Commerce Act.
N.Z.I.M. H.B. Branch – Various Seminars and venues.

Outwards.
June News Letter – to all members.

Inwards correspondence was received and outwards approved.

FORUM OF CONCERN.
Mrs. A. Moody reprted -reported] briefly on the meeting which she and the secretary had represented this association (United Provincial Council), the conclusion drawn was that the council would like this and other groups to communicate to them any matters which it was considered could be useful to the advantage of Hawkes Bay.

N.Z.I.M. Breakfast meeting, Mr. G.E. Mills reported that at this meeting there was a discussion on selling, and whilst it was informative , he did not think that it was necessary for this association to be represented on every occasion, possibly specially selected subjects, the results of which could be communicated to our members may be worth considering.
The secretary reported that he and Mrs. Anne Lane, had attended the National Bank Seminar on the changes which had taken place in tha Commerce Act., The discussions were very worthwhile, and were followed by a group execise on the application of the Act on selected examples, most changes have already been referred to in the information circulated to members in the Diary Notes.

ANNUAL GENERAL MEETING.
The secretary reported that he was unable to proceed with further promotion of the meeting and dinner due to the uncertainty of whether the Federation President would be available to attend ,nor was there any indication of whether the Executive Director would be attending, and in both cases on which date they could do so.

HASTINGS CITY RETAILERS ASSOCIATION.
Members were advised that this association had been revived and that there was now a very much alive committee headed by Mr. Michael Thomson.

LOCAL SEMINARS.
Mrs. Anne Moody suggested that consideration be given to holding “Promotions on Marketing ” seminars, possibly obtaining the services of Mr. Peter Sewell, members were requested to bring any ideas they might have to the next meeting.

FEDERATION CONVENTION.
Members were requested to promote the seminars to be held at the above convention, in particular those of PETER GLEN, who was recognised as a top speaker on Selling and Marketing.

NEXT MEETING. To be held on 12th. August 1986 at the County club in Hastings.

Minutes confirmed

Chairman.   Graeme E Mills

Date   12 Aug 86

MINUTES OF THE MEETING OF THE HAWKES BAY RETAILERS ASSOCIATION EXECUTIVE HELD IN THE COUNTY CLUB, QUEEN ST., HASTINGS ON WEDNESDAY 22ND JUNE 1988

Present Mr R Duckworth (chair), Mrs A Lane, Mr C Dudley and the secretary T Roach.

Apologies were received and sustained from Mrs A Moody, Messrs C Blackmore, R Jones, G Mills and L Mackereth.

Matter Arising
Careers Officers Meeting   Mr Duckworth said the meeting had been worthwhile. Seven schools out of possible thirteen had been represented and the interest was high.

Membership   Mr Duckworth said he had signed up Mr Ron Callaghan to get new memberships on basis of 25% commission, and was with Barry Purdy’s approval readily given.

Top Shop   Mr Dudley reported that this was well under control with a final meeting with Bay City Radio in three days time. The newspapers are also keen to participate. Suggest Ron Hall, Ian Vernizoni and the Mayors of Hastings and Napier be asked to do final judging on Monday October 3rd.

D I T B report on Evaluation of Certificate of Retailing was briefly discussed. Secretary read covering letter which stated that a further report on other aspects such as staff turnover, anticipated new employees in 1988 and numbers of staff holding NCR and advanced NCR certificates would be done and available early July.

Minutes of the meeting held on Tuesday 10th May were approved as a true and correct record.

Finance   The secretary tabled a statement of funds and income and expenditure since the last meeting. The re-imbursement cheque for our Nov. to Jan. expenses had still not arrived. The secretary said he had that morning spoken to Mrs Goddard who had been able to trace our letter, and she phoned back to say that the matter was going to be dealt with urgently. After discussion the secretary was instructed to write directly to Barry Purdy pointing out our financial situation and reminding him that our budget for expenses for this year had been accepted and since we were well within it there seemed to be no reason for delay in reimbursement. [ A cheque for $1348.95 has since been received covering the normal expenses plus half of the cost of the Shoppers Survey with a covering letter from B P ]. With the correspondence was a letter from Sainsbury Logan & Williams advising that our investment of $1500 was again subject to a reduction in interest to 14.75% from 15.5%. This was approved.

Correspondence. The secretary tabled a list of correspondence received and dispatched since the last meeting. It was decided that Ms Hawthorne’s letter regarding the Careers Officers meeting be answered and a brochure be sent to her. The secretary is to do a story on the Careers Officers meeting and send to the Merchant

General Business   Annual General Meeting. Decided to try to get Peter Sewell as speaker with a subject such as ” Where is Retailing Heading? “. The chairman is to approach him. Secretary to try Park Wood Country lodge for quote for AGM prices, 16th or 17th August. Mr Dudley spoke of City’s proposal to take Nathan’s park, Newmans, Bedroom Bedroom for large carpark and asked wheter retailers have rights of protest. Regarding award talks to come, assessors should be left in no doubt that only a very small increase should be tolerated.

Next meeting would be July 12th.

Confirmed   RL Duckworth   Date   12/7/88

MINUTES OF THE MEETING OF THE HAWKES BAY RETAILERS ASSOCIATION EXECUTIVE HELD IN THE COUNTY CLUB ON TUESDAY 11TH JULY 1989

Present Mr G Mulvanah (act chair) Mesdames Clare Michau and Anne Lane, Messrs Richard Edmunds, Dick Brunton, Richard Jones, Colin Dudley and the secretary.

Apologies were received from Mrs Beth Wood and Messrs Graeme Mills, Bill Brown and the Secretary.

Minutes of the meeting held on the 13th June having been circulated were taken as read and approved as a true and correct record.

Matters arising.
AGM The secretary outlined arrangements made for the A G M and these were approved.

Top Shop   Richard Edmunds reported that he had the media lined up. There was a request from Broadcasting for a square banner, but after some discussion it was decided to proceed with one of triangular shape.

The relevant dates would be: –
Week commencing 4th September – editorial introduction
Week commencing 11th September   commencing Top Shop promotion and continuing to Friday 29th September.
Week commencing 2nd October   judging of entries
Tuesday 10th October   Awards breakfast

H B Retails Assn will provide six $25 vouchers for lucky customers. Judges have yet to be obtained.

Finance
The secretary tabled a statement of income and expenditure showing a total of funds of $3361.59 and a current bank balance of $1861.59 and this was approved.

Correspondence
The secretary presented a list of the correspondence inwards and outwards since the last meeting and this was approved.

General Business
The Regional Retailing Survey was discussed at length as was Mr Rob Duckworth’s letter and it was decided that we support his very pertinent comments.

N Z Merchants AGM.
Mr Jones informed the meeting that there was no longer any subsidsation of the attendance of President and secretary from branch associations. Because of lack of registrations this year a Conference will not be held but there will be and A G M. Mr Barry Purdy is at present conducting nine Young Retailers on tour overseas. He also reported that subscription income was down and a new membership drive was under way. Pay Equity was a much more serious matter than most people realised.

Mr Mulvanah left the meeting at this point (4.05 p m) and Mr Dudley took the chair.

The secretary is to write to Mr Purdy, inviting him and Mr Michael Baines to attend our AGM and asking Barry to address the meeting briefly on the Pay Equity topic. Also to ask that in future press releases be faxed directly to Richard Edmunds who will forward them on.

The secretary is to endeavour to organise a luncheon on the day of the A G M for the executive to hold a meeting with Barry Purdy and Michael Baines.

The next meeting will be held on Tuesday 10th September.

Confirmed   RL Duckworth   Date   12/9/89