Meeting Minutes 2014

MINUTES of HASTINGS CROQUET CLUB SPECIAL GENERAL MEETING

held 7th July 2014

At KIA TOA BOWLING CLUB 2pm

Welcome: President Sylvia Glover welcomed all members.

PRESENT: 1 Life member, 17 Full Members. (total members able to vote 26)

APOLOGIES: Merle Campbell, Jenny Hartley, Jessie Hunter, Margaret Hussy [Hussey], Steve Jones, Glenda Palmer, Brenda Waring.
Nancy Mills/Suzanne Berry. Carried.

PREVIOUS MINUTES: Meeting held 15th April 2014 taken as read
Sylvia Glover/ Merlene Tichborne. Carried.

MATTERS ARISING: None.

MATTERS FOR DISCUSSION:

a.   DISCUSSION PERTAINING TO SALE OF 512a WHITEHEAD ROAD PROPERTY.
b.   DISCUSS THE FUTURE AND POSSIBLE CHANGES.

a.   PROPERTY SALE: The report from My Valuer was tabled;

Brief Description: A vacant rear residential section of 819sq. Meters, currently utilised as a croquet lawn, location 512a Whitehead Rd. St Leonards area of Hastings City.

Market value $160,000 including GST, if any.

After 20 Minutes of discussion

Ken Wyley moved Dale Jackson seconded a motion

That this Special General meeting – viz 7thJuly 2014, authorise the committee to sell the clubs single lawn and its interests; being Lot 3 deposited plan 46909 situated @ 512a Whitehead Rd., forthwith.

Ballot vote -All 18 Members present voted to sell – Carried.

b.   FUTURE DIRECTION:

All members present agreed that we should move sooner rather than later to vacate the leased lawn, as it was providing a lawn for just a few members to use.

It was agreed that the Committee should work toward moving out by the start of the new playing season.

The idea at this stage is to become “A Club at Large”.

We would function as per our Constitution, Without leasing a lawn, in so doing we would not hold club competitions.

It was mentioned that the club may contribute to the associate fees, to a club of a full members choice, so enabling that member to play regularly.

Life member David Curtis raised the point of order relating to, the SGM held 15th April, motion pertaining to the Hastings Club amalgamating with Te Mata Club, this motion was put, result 9 Yes – 12 Against – 1 Abstained motion Lost.

That was recorded in the 15th April minutes. The said minutes were confirmed by this meeting signed by the chairperson as a true and correct record, no matters arising were put forward at that time. Therefore after they are so signed they should not be altered.
This was pointed out to the member.

On the matter of further talks with Te Mata the members decided that it was necessary to try and engage Te Mata in further talks, it was also thought a good move would be to include CHB & CNZ, if Te Mata were agreeable. It was felt that our club could not “go it alone” to the Hastings District Council again. We just don’t have sufficient number of member [members], at this point in time, to carry the necessary workload.