Minutes 1983-07-05 Club Service Committee

MINUTES OF MEETING OF CLUB SERVICE COMMITTEE OF HASTINGS ROTARY CLUB HELD AT HASTINGS CITY ADMINISTRATION BUILDING OF TUESDAY, 5 JULY 1983 AT 5.15 P.M.

PRESENT:  John Mills (Chairman), Colin Young, Jim Redgrave, Len Webb, David Green, Cyril Wilkie, Ted Tucker, Des Peryer, Bryce Jones, Bob Fish, Ray Custance, Max Luttrell, Erik Eriksen [Ericksen], Bill Pascoe, Brian Usherwood, Lionel Wainscott, Charlie Trask, Basil Brooker

In opening the meeting, Chairman John said that President Peter had stated to Committee Chairmen that during his year of office he would be placing major emphasis on promoting fellowship.  In this, Club Service Committee had a vital role in ensuring that the Club functioned smoothly.

The meeting took the form of a review of the functions of the various subcommittees.  This showed that they were aware of their responsibilities and were ready to operate.  Matters of importance to emerge are recorded below:

CLASSIFICATION/MEMBERSHIP PROMOTION:
Bob and Ray are to examine classifications and make recommendations.  There could be scope in the classifications of members recently made Senior Active.  The aim will be to introduce sufficient new members to cover the usual annual ‘wastage’ of about 10%.  It was thought that there could also be room for a small increase in membership.  The only prospective new member is Rex McLay who could be inducted shortly.

ROTARY INFORMATION:
With a number of new members in the Club, there is a need for a Rotary Information evening which Past President Ewing will no doubt be arranging as soon as he conveniently can.

PROGRAMME:  The programme is arranged to the end of July.  The sub-committee will be meeting shortly to arrange the next 2 months.

MEMBERS WELFARE:
Lionel appealed to Committee members to tell him when members were sick.

GENERAL BUSINESS:

Catering –
The general opinion was that the caterers are doing a good job.

Rooms –
The need for a curtain or blind on the one window in the hall was mentioned.

The Treasurer is looking into the possibility of negotiating with the Lodge a change in the basis of payment for the use of the hall – for the payment of an annual rental instead of a weekly charge based on attendance.

Membership –
Bryce spoke of the importance of membership to the Club – of the need to look after new members until they were properly absorbed into the Club and of the need to make older members feel that they still had an important place.  John stressed that the ‘follow up’ after induction was critical with new members.

MEETING PLACE:
John said that he was proposing to have a mixture of after-work meetings and fireside meetings.  Members expressed approval of after-work meetings and of the City Administration Building as a venue.

Confirmed

CHAIRMAN
/ 8 /  83