Minutes 1984-11-13 Directors

MINUTES OF THE MEETING OF DIRECTORS OF THE ROTARY CLUB OF HASTINGS HELD IN THE CITY COUNCIL OFFICES, AT 5.15 PM. ON TUESDAY 13 NOVEMBER, 1984.

Present:   President John Mills, Colin Young, Don Patterson, Sandy Struthers, David Harris, Bob Fish, Tony Brooker, Brian Usherwood, Murray Keane, Peter Young, Max Luttrell.

Apologies:   Errol Pike, Frank Crist (Leave Of Absence).

Minutes:   The October meeting having been circulated was taken as read.
Moved John/Peter. Passed.

Matters Arising:   To come up in Committee reports.

Correspondence:
Inwards:
1.   Stuart Anderson a letter requesting acceptance of resignation.  Moved Colin Young/Murray Keane “That the resignation be received with regret”.  Passed.  The Secretary to write an appropriate letter.
2.   Windmill Bakery.  Two circulars advising a collection for fund raising, saving Windmills on Wrappers.
3.   Dick Seton.  Request for Leave of Absence.  Moved John Mills/Sandy Struthers “That Leave of Absence be granted until Hastings Rotary commences the first meeting in the New Year 1985”.  Passed.
4.   Karen Fallwell thanking Hastings Rotary for financial assistance.
5.   Hamish McPherson.  Thanking Club for his election Honorary membership.
6.   A.H. & I.E. Hunt Jewellers.  A circular offering a range of products.
7.   Woolworths.  Circular offering gift vouchers for shoppers.
8.   Rotary International.  A semi-annual report.
9.   Colin Blackmore.  A chatty letter to the Club, and a request for Leave of Absence. (Note. The Secretary sent previously a noted Card of concern to Palmerston North Hospital).  Moved Peter Young/David Harris “that Leave of Absence be granted until improvement in his health, and that the Secretary write an appropriate letter”.  Passed.
10.   Rotary Conference.  Circular re Conference Napier, 15-17 Mar. 1985.

11.   Pretoria Club.  Visitors to their area 1985.  Letter handed to Treasurer for later delivery to President, Club Assembly, New Year, 1985.
12.   A Card from family Sir Denis Blundell thanking Club for expression of sympathy.
13.   Dannevirke Rotary Club.  Circ.  Golf Forum: 25 November, next.
14.   Other material passed to Committees etc.

Outwards:
1.   Colin Blackmore.  A Get Well Card as previously stated.
2.   Newmarket Rotary Club advising School Leavers Handbook not needed by our Club.  Other publications.
3.   Morrie Portas accepting resignation.
4.   Letters of invitation –
Graeme Fear – handed to Derek Burns
Patrick Weeks – handed to Dug Huggett.
Inductions for these two gentlemen arranged for early New Year.
Moved Bob Fish/ Brian Usherwood “That Inwards be received and Outwards approved”.  Passed:

Treasurer’s Report:   Colin Young reported – statements of accounts on file.
1.   A presentation schedule of accounts to date – discussion of accounts.
Moved Colin Young/Peter Young “That accounts totalling $12,433,07 be passed for payment”.  Passed:
2.   Stuart Anderson non subscription rate discussed with Len Webb.
3.   Annual Subscription notices will be sent then through the Bulletin, to be followed by reminder notices.
4.   Fantasyland funds available when needed by City Council.
5.   Rotary Riverboat costs were discussed.  John Mills stated estimate costs may be slightly higher than anticipated.
6.   A report will be made approx. end of March, 1985, state of the finances of the amount to be paid to City Council.

Vocational Service:   Murray Keane reported
1.   Kopua Monastery.  A successful evening.  Allowed members to note Vocational service in a real life situation.
2.   Work Scheme.  Re interviews with the Salvation Army Work Scheme – 2 or 3 interviews under way.
3.   Discussed December meeting to be arranged.

Youth Service:   Brian Usherwood reported.  Minutes on file.
1.   Rotaract meetings.
2.   Outward Bound applicants.  An advertisement for applicants.
3.   Club Auction.  Mystery items etc.  Hope for a good attendance.
4.   Student Exchange.  Applications close 15 April, 1985.  A discussion on problem of finding hosts etc.  Could be looked at later date.
5.   Golf Classic.  International request for funds declined.  Funds from tournament should be used for local benefit.
6.   Fantasyland Gala Day – concept supported.
7.   Opoutama Camp.  Looking at sponsoring children.
8.   Barbecue planned.

International Service:   Tony Brooker reported.  Minutes on file.
1.   Vietnamese family.  Their presence at Club Barbecue would be enjoyable.
2.   Sponsorship of Child being investigated.
3.   Rotary Foundation Month Luncheon.  20 November next.  A smorgasbord luncheon $9 charge.  Catering charge $6 balance of $3 to be used for Foundation.  Refreshments on table.  A Slide Presentation and Guest Speaker suggested District Governor Jack Marshall speaking on Foundation.  Request for proceeds from Sgt-at-arms and Shrapnel on the day.
4.   Gala Day explained to Committee.
5.   Shipboard meeting being investigated.

Community Service:   David Harris reported.  Minutes on file.
1.   Cooking For One.  Owen Hutchinson dealing with this – Karamu High School next year 1985.
2.   Bus Shelter/opposite Hospital gates.  Is a City Council decision re Bus Shelter.  Committee Chairman to write to City Council.  Rotary Club to contribute to materials – suggested P.E.P. labour.
3.   Gala theme of Western type supported.

Club Service:   No report.

General Business:
1.   Sandy Struthers reported Rotaract would be happy to participate Fantasyland Day.
2.   President John Mills reported type of activity etc.  Fantasyland 1985 Day.
Launching of the Rotary Riverboat.
Black Powder people – cannons.
Letter re Helicopter to be present on day.
Western type of theme on the Day.
Publicity re Radio – newspaper – letter boxes – sponsors.
Ladies to control Cake Stall.  Ladies to be invited to be involved more – selling drinks etc.
3.   Sandy Struthers appointed Conference Officer.
4.   A Club Day suggested early part of New Year 1985.
5.   Don Patterson thanked the Directors for his father’s election to Honorary membership.

Next meeting:   On the Tuesday 11 December, 1984, at home of Colin Young at 7-30.P.M.

The meeting closed at 6-45.P.M.  Thanks to John Mills for hospitality.

Read and confirmed:

President

Date