Minutes 1993-06-23 Directors

Minutes of the Directors of the Hastings Rotary Club’s meeting held in the offices of Cooper, Lybrand on Wednesday 23rd June, at 5.15pm.

PRESENT:   President Bryon Higgens [Higgins], (chair), Ian Cameron, Garry Mulvanah, Kevin Williams, Neil Donaldson, Merv Lewis, Owen Knight, Don Patterson, Alan Brodie, John Peryer, Alaisdair [Alasdair] Shaw, Peter Barnes and Derek Burns.

APOLOGIES:   Tony Bryan, Paul Jones and Bob Leys.

MINUTES:   The minutes of the previous meeting, having been circulated were taken as read and confirmed.

MATTERS ARISING:
Telephone Cards: supported by Rotary International, Merv reported there was no members interest apart from Brian Epplett – lapsed.

CORRESPONDENCE:   Inwards –
Robert McLaren – seeking sponsorship for his pending attendance to Outward Bounds. Agreed on the motion of Hugh seconded John that Hugh contact Robert and confirm the situation. A sub committee was appointed comprising Hugh and Merv with power to act.
Garry [Gary] Pike – his letter of resignation was accepted with regret on the motion of Hugh seconded Hugh.
Minutes of the Women‘s Suffarage [Suffrage] committee.
H.B. Cultural Trust – advertising the Royal Daulton Display.
H.B. Regional Council – advising of their proposed regional policy with the opportunity to peruse.

Outwards –
Owen Johnstone reply to his letter of resignation and setting out points that had been incorrectly stated by Owen.

TREASURER:   Request for the payment of 2 X $80 = $160 to enable Cindy and Claire Twin Exchange students to attend a ski trip. This was approved Hugh/John.
It was agreed on the motion of Don seconded Hugh that accounts paid by the treasurer totaling $1035.15 (list attached) be approved. These payments include Kevin’s account of $20 to cover G.S.E. expenses.

GOLF TOURNAMENT:   2 X $50 accounts still unpaid. Ian to follow up the account to Holderness and Collins. Agreed the other account to Linnell Builders not be followed up.

COMMITTEE REPORTS:

Youth:   Hugh reported his committee had completed all tasks.
Advised $100 was required for Mark Ferguson’s application for Outward Bound. Agreed this payment be made on the motion of Hugh seconded Merv.
Twin Student Exchange – Hugh advised that Tim Barley had submitted a late application to be an Exchange Student. Agreed on the motion of Hugh seconded Alaisdair that this application be accepted.

G.S.E, RYLA etc.:   Kevin reported the names of those chosen for the outwards G.S.E. team to Florida. He advised that candidates are now being sought for the outwards team to the Phillipeans [Philippines].

2.

CLUB SERVICE:   Merv no meeting had been held as everything was under control.

Community Service:   John reported on Mathew Wilson a 14 year old tetraplegic. His mother is seeking financial support to enable her son to return home although permanently attached to a ventilator. It was agreed on the motion of John seconded Merv that this request be given serious consideration by the incoming committee.
John advised that the $100 approved for the Plunkett [Plunket] scales had been sent.

Vocational – Alaisdair reported his committee had received a request for the 1994 Science camp. An application is to be submitted by a pupil from Iona Collage

MEMBERSHIP:   It was agreed on the motion of Merv seconded John that the following nominations be approved: –
Terry James – Horticulture – Tomato Grower.
Kevin Sutton – Banking Finance.
Brian James – Stock and Station Agency – Finance.

CLASSIFICATIONS:   Directors were reminded that the following classifications were still open –
Car Retailing
Public Trustee
Dentistry
Sharebroking.

BINOCULARS:   Bryon offered to collect the glasses from Peak House so that they can be repaired and returned for use by customers of Peak House.

CHANGE OVER:   Merv advised that tickets have been printed, the cost will be $18 per head. The function to be held at the Heretaunga Club.

HAND BOOK:   Is now at the printers.

1994 DIRECTORS:   Merv recommended that these directors be Ian Cameron, Frank Crist, and the floor director be Hugh Douglas. These names to be put to club members at the luncheon meeting of Tuesday 29th June. Agreed.

MEMBERSHIP FEES:   It was agreed on the motion of Derek seconded Merv that in future all new members regardless of classification be charged a membership fee unless special dispensation is granted by the directors.

MEMBER NOT MEETING THE 60% ATTENDANCE RULE:   Derek advised that Neville Williamson had only attended 8 meetings in the last Rotary year. Incoming President Merv to follow this up.

VOTE OF THANKS:   Thanks were expressed to Bryon for his support and fellowship during his term as President.

The meeting closed at 7.00pm. The next meeting to be advised.

Confirmed [MJ Lewis]

Date   13/07/93