Tomoana Players Minute Book 1956-67
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A committee meeting was called on Wednesday 29th August 1956 but owing to a lack of quorum this was not held.
Minutes of the committee meeting held in the fire brigade room at 12.30 pm on Wednesday 14th November 1956.
Mr. Henderson presided over Messrs. Thornton, Spence Lockhead, Plumber, Bryant, Moloney, Baxter and Taylor.
Apology was received from Mr. Linaker.
Correspondence. The inward was received and the outward approved on the motion of Mr. Thornton seconded by Mr. Lockhead.
Balance Sheet. Mr. Moloney presented a provisional balance sheet & this was adopted on the motion on Mr Thornton, seconded by Mr Lockhead.
It was agreed that the Annual Meeting be held in Wednesday 28th November at the St. Andrews Hall.
Mr. Lockhead moved and Mr. Baxter seconded that vote of thanks go to the various officers of the club for the way they carried out their work for their period of office.
S.C. Taylor
Assist. Sec.
G. A. Henderson
Chairman
27.2.56
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Minutes of the Fourteenth Annual Meeting of the Tomoana Players. Held in St. Andrews Hall on Wednesday 28th November 1956 at 8 oclock.
The present Mr. D. J. McKay presided over a fair attendance of members.
Apologies were received and sustained from Messrs. Bone, Duck, Millet, Carrol, Heald, Mr & Mrs Wilkinson, Misses Baxter, Scott, Lineker, R. Spence, Taylor and Plummer.
Annual Report. The Annual reported as tabled was taken as read on the motion of Mr Kirkpatrick seconded by Mr Lockhead.
The patron referred to the excellent year just ended and said he would say nothing further to what he had said last year. He emphasised the importance of encouraging young members to become active.
Mr Thornton referred to the fact that Napier had not submitted a return for this season. He thought that there was a definite show of laxity, and would like to see the question discussed in general business.
The good feeling which had prevailed during the years production was referred to by Mr. Lockhead. He felt that everything went well, perhaps better than previous years if that were possible.
Adoption of Report & Balance Sheet. Mr. Kirkpatrick moved and Mr. Thomas seconded that the Report & Balance Sheet should be adopted.
Depreciation of Properties. Mr. Kirkpatrick moved that the incoming committee have an inventory taken of all properties, and after arriving at a
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conservative value it should be taken into the balance sheet at that value.
Napier return. In view of the fact that no return had been received from our Napier season Mr. Lockhead moved that the president interview Mr. Apperley and express the concern of the meeting that much laxity had been evident in furnishing a statement of our performance at Napier. This was seconded by Mr. Thomas and carried.
Producers expression of pleasure. At this stage of the meeting Mr. Thomas said he would like to take the opportunity of expressing his appreciation of the work of the cast, stage staff for their cooperation and expressed pleasure he had gained from the good spirit and excellent team work.
Election of officers. The officers for the ensuing were elected as follows
Patron Mr A Kirkpatrick
President Mr. D. J. McKay
Secretary – Treasurer Mr W. L. Moloney
Assist. Secretary Mr. S. Taylor
Stage Manager Mr. R. Spence
Musical \Director Mr K. Bryant
Committee
Messrs. J. Thornton, E. A. Henderson, J. Baxter, H. Lockhead & P. Plummer
Producer Mr Henderson moved and Mr Lockhead seconded that the appointment of producer be left in the hands of a special committee who would go into the whole matter fully.
Mr Thomas moved that the committee for the above purpose should comprise of the Patron, President, Secretary and Mr Henderson Seconded by Mr Thornton and carried.
Business Manager It was agreed to leave the appointment of Business Manager to the
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Policy of distribution of profits from productions. Some discussion took place on defining to whom future productions should be played for. The Secretary pointed out that owing to the large number of requests for assistance the position was becoming somewhat complicated. Members felt that our favour towards old peoples homes and help to childrens homes was along good lines. The meeting then decided to recommend that all future productions would be in aid of charitable & educational institutions. On the motion of Messrs Thomas and Thornton.
Trustees. Mr Thomas moved that the committee’s recommendation that Messrs Henderson and Moloney be appointed trustees be adopted and that the appointment of these two members be confirmed Seconded by Mr Thornton.
Donation to Hillsbrook Home Mr Moloney moved that a donation of ₤5 be sent to Hillsbrook Home toward a Christmas party for the children seconded by Mr. Henderson & carried.
Thanks. The chairman of the committee extended his thanks for the confirmation of everyone during the year. For the performance in front and behind stage, and would like recorded his special thanks to the Secretary for his efficiency during the year.
Mr Thornton said he would like to extend the thanks of the club to the chairman for his work especially in the matter of acting as Business Manager during the performances.
The smooth running of the club was attributed to the chairman for the efficient running of meetings and the Secretary for the way the seconds had been kept was the opinion expressed by Mr Lockhead.
Play Selection Committee. Mr Thornton moved the the selection committee for the forthcoming play should consist of Messrs Thomas, Spence, and the
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Secretary. Seconded by Mr Henderson. Carried.
Mr McKay said that as president he felt he would like to take a more active part in the Players affairs now that he had more time available and would be please to undertake any job allotted to him.
Appreciation of the assistance of the president and the management of Nelsons(NZ) Ltd was voiced by Mr Thomas who said he felt that complete confidence to a large degree had been justified.
A vote of thanks to the chair concluded the meeting at 9.45
M. L. Moloney
Secretary
Confirmed
D. J. McKay
26/11/57
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27 February 1957
Minutes of the Committee meeting held in the fire brigade room on Wednesday 27 Feb 1957 at 12.30 PM
Mr Henderson presided over Messrs Spence, Plummer, Thornton, Bryant, Lockhead, Baxter & Moloney.
Apology for absence was received from Mr Taylor
Correspondence were received and approved.
Account The Secretary’s action in paying the following accounts was approved
Play Bureau Hire of plays ₤3.10.0
South British Insurance Co 6.4.0
Before proceeding with the business of the meeting Mr Henderson expressed pleasure in seeing the members of the old committee back again.
Appointment of Producer. The chairman explained fully the position our club was placed in by not having a producer. It was obvious he said that we are faced with having to pay a producer therefore if payment is to be made he thought the offer should be to Mr Thomas first and asked for suggestions of a figure that could be paid.
Offer of ₤50. Mr Moloney moved that an offer of ₤50 be made as a payment towards the expenses of the producer. This was seconded by Mr Spence and carried Mr Baxter speaking to the motion said a great deal of work was involved in producing a show and he thought some (restitu) [restitution] should be offered for the
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position. Other members also expressed the same views.
Election of Producer. Mr Thornton moved, and Mr Baxter seconded that Mr Thomas be asked to act as the clubs producer and that expenses be allowed him of ₤50. After members had expressed pleasure of Mr Thomas would be with us again. They spoke of the untiring efforts put into the Tomoana Players over the year by Mr Thomas and certainly agreed that if an offer was to be made to any person of expenses Mr Thomas should receive that offer first.
Napier Funds. Some feeling discussion took place over the delay in distributing the funds from our Napier production. Messrs Thornton and Spence moved the following resolution. That Mr Apperley be written to expressing grave concern of this committee that all the money from the profit of our last Napier performance had so far not been distributed among the beneficiaries and that he be asked to do so immediately. Further that a copy of this letter be sent to the Merchant Navy Club, Apostleship of the Sea, and the HB Children’s Home.
M.L. Moloney
Secretary
S.A Henderson
Chairman
8. 5. 57
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8th May, 1957
Minutes of the committee meeting of the Tomoana Players held in the fire brigade room on Wednesday 8th May at 12.30pm.
Mr. Henderson presided over Messrs Moloney, Bryant, Plumber, Baxter, Spence, Thornton, Thomas & Taylor.
Minutes of the previous meeting were read & confirmed.
Mr Henderson then welcomed Mr Thomas back as a member of the committee
Correspondence. The inward correspondence was received & the outward approved on the motion of Mr Thomas & seconded by Mr Bryant.
Royalties. Mr Spence moved & Mr. Baxter seconded that the royalties for the year’s production, Three Wise Fools, be passed for payment.
Accounts. The account for ₤6.10.8 from Foster Brooks was passed for payment on the motion of Mr Thornton seconded by Mr Baxter
Subsidiary Officers
Property Manager. It was moved by Mr. Moloney, seconded by Mr Spence that Miss Andrews be appointed Property Manager.
Transport Manager. It was moved by Mr Thornton, seconded by Mr Bryant that Mr Lockhead be appointed Transport Manager
Wardrobe Mistress. It was moved by Mr Thomas, seconded by Mr Spence that Mrs Wilkinson be appointed Wardrobe Mistress
Prompt. The position of prompt is to be left open until a later date
Stage Director. After Mr Spence had forwarded his resignation from the position of ( ) manager he was appointed Stage
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Director. This was moved by Mr Moloney, seconded by Mr Thornton.
Stage Manager. It was moved by Mr Spence seconded by Mr Moloney that Mr Taylor be appointed Stage Manager.
Sub Committees
Production. It was moved by Mr Thornton seconded by Mr Thomas that the Production Committee consist of the Chairman, Secretary and Stage Director.
Publicity & Program. It was moved by Mr Moloney, seconded by Mr Plumber that Messrs Baxter & Bryant be appointed on the Publicity and Program Committee
Property. It was moved by Mr Moloney, seconded by Mr Baxter that the Property Committee be left to the Stage Director, Stage Manager, producer & Property Manager to discuss.
Property Valuation. It was agreed to leave this until a later date when the set would be ready to put up.
Forthcoming Production. Mr Thomas gave a preliminary report on this years production of “Three Wise Fools”
Mr Moloney moved that the meeting be adjourned until 12.20 pm Thursday 9th May.
9th May 1957.
Meeting resumed at 12.20pm.
Subsidiary Officers
House Managers Mr Baxter moved that Mr Moloney have the position of Managing Secretary & that Mr. Hannan be appointed House Manager. This was seconded by Mr Thomas.
Stage Director. It was explained that
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the Stage Director is in control of the show and that the Stage Manager is his immediate helper.
Distribution of Profits
Hastings. Mr. Baxter moved that ₤50 of the proceeds from this years performance be allocated to each of the following organisations
N.Z. League for the Hard of Hearing
Plunket Society
Girls High School
Should the proceeds be less, then a reduction should be made accordingly and if receipts are over then an increase could be made. This was seconded by Mr. Lockhead.
Napier. It was agreed that the Napier allocation be the same as last year, that is:
Merchant Navy Club 50%
Apostleship of the Sea 25%
H. B. Childrens Home 25%
Mr Spence moved that six reserved seats be forwarded to the three Old Folks Homes for this years performance. This was seconded by Mr Lockhead.
Performance Dates. Mr Lockhead moved and Mr Thomas seconded that the dates for the Napier performance be left to the Managing Secretary to arrange. The other dates are as follows:
Hastings 5th, 6th, & 7th August
Waipukurau 8th August
Dannevirke 15th August
General:
Any business connected with Tomoana Players from productions is to be handled by the Managing Secretary. This was
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Minutes of the committee meeting of the Tomoana Players held in the firebrigade room on Wednesday 12th June at 12.30 pm
Mr Henderson presided over Miss Andrews, Messrs Moloney, Plumber, Thornton, Thomas, Baxter, Spence, Bryant, Lockhead & Taylor.
Mr Henderson then welcomed Miss Andrews as a member of the committee.
Minutes of the previous meeting were read and confirmed.
Correspondence. The inward correspondence was received and the outward approved on the motion of Mr Thornton & seconded by Mr Thomas. Mr Thomas congratulated the Man. Sec. On the way in which he handled all the correspondence.
Accounts. The following two accounts were passed for payment on the motion of Mr Spence & seconded by Mr Lockhead.
Hastings City Council ₤10
Napier “ “ ₤5
Purchasing. It was agreed that an order is to be obtained from the Man. Sec. for anything to be purchased. Mr Thomas informed the committee that five dress suits would have to be hired for this years productions
Car expenses. Mr Spence moved & Mr Lockhead seconded that car users be reimbursed at a rate worked out on the average mileage of the cars concerned.
Cabaret Mr Henderson informed the committee that arrangements have been made to hold the Cabaret on August 17th
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Minutes of the committee meeting of the Tomoana Players held in the fire station on Wednesday 3rd July at 12.30 pm.
Mr Henderson presided over Miss Andrews, Messrs Moloney, Thornton, Thomas, Spence, Lockhead, Plummer, Bryant, Baxter & Taylor.
Minutes of the previous meeting were read & confirmed.
Accounts. The following two accounts were passed to payment on the motion of Mr Lockhead, seconded by Mr. Thornton.
Bon Marche ₤2.6.3
Roaches. ₤1.11.4
Correspondence. The outward correspondence was approved on the motion of Mr Thornton seconded by Mr Lockhead.
Reports
Direction. Everything satisfactory
Properties Mr D. J. McKay still arranging.
Transport. It was agreed that the chairman approach Mr. Kirkpatrick to see if the firm’s new truck would be available for carrying properties while on tour.
Publicity Everything satisfactory. Mr Thornton moved that in place of the photographs this year, cards be printed & distributed around the town. This was seconded by Mr. Lockhead.
Prompt. Mr Thomas has arranged for Miss Jean Campbell to be prompt for this year’s production.
It was agreed that the next meeting be held on July 17th.
S.C. Taylor
Asst. Secretary
E.A Henderson
Chairman
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Minutes of the committee meeting of the Tomoana Players held in the fire station on Wednesday 17th July at 12.30 pm.
Mr Henderson presided over Miss Andrews, Messrs Moloney, Thornton, Spence, Thomas, Plummer, Lockhead, Bryant, Baxter & Taylor
Minutes of the previous meeting were read and confirmed.
Correspondence. The inward correspondence was received and the outward approved on the motion of Mr. Thomas seconded by Mr. Lockhead. Mr Moloney moved that a letter of reply be sent tot he Hastings Gymnastic Club in receipt of the letter. This was seconded by Mr. Thornton.
Reports
Reports from the various officers showed that everything was all in order.
General. It was agreed that a full coverage of acknowledgement be given in this years program
S. C. Taylor
Assist. Sec.
E. A. Henderson
Chairman
14.8.57
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Minutes of the committee meeting of the Tomoana Players held in the fire station of Wednesday 14th August at 12.30pm.
Mr Henderson presided over Miss Andrew, Messrs Moloney, Thornton, Spence, Thomas, Lockhead, Plummer, Baxter & Taylor.
Minutes of the previous meeting were read and confirmed.
Mr. Moloney moved that the meeting deal with the disposal of the proceeds from the three performances only. This was seconded by Mr. Lockhead.
Mr Henderson congratulated Mr Moloney on the excellent job he had done in cleaning up the accounts of production when the performance was completed.
Mr Thornton moved that the proceeds from the Hastings performance be dispersed to the three organisations on an equal basis: that is ₤89:6:0 each. This was seconded by Mr. Lockhead.
It was moved by Mr Thomas, seconded by Mr Baxter that complementary tickets for the Cabaret be sent to both Mr. Barclay & Mr Powdrell.
It was agreed that a sub-committee be form to deal with the evening for the tape recording of the Hastings production.
Mr Moloney moved that no charge be made to the members of the cast for wardrobe. This was seconded by Mr Lockhead.
S.C. Taylor
Asst Sec.
E. A. Henderson
Chairman
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Minutes of the committee meeting of the Tomoana Players held in the fire station on Wednesday 28th August at 12.30 pm
Mr. Henderson presided over Miss Andrews, Messrs Moloney, Spence, Thomas, Plummer, Bryant & Taylor & Lockhead.
A brief period of silence was observed in respect of the late Mr. Jack Thornton.
The outward correspondence was approved & inward received on the motion of Mr Lockhead & second by Mr Spence.
Mr Moloney gave a financial report on this years production.
Mr Moloney congratulated Mr Spence, Mr Thomas & Mr Taylor on the way this years production of “Three Wise Fools” was staged. He said it was a real credit to the players.
As this was the final committee meeting for the year, Mr Henderson thanked everyone fir their assistance over the year.
S.C. Taylor.
Assist. Sec.
E. A. Henderson
Chairman.
8 1 58
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15th Annual Meeting 29th Nov 1957
Minutes of the 15th Annual General Meeting of the Tomoana Players held in St Andrews Hall on Tuesday evening 29th November 1957 at 8 o’clock.
Mr D. J. McKay President presided over Mr & Mrs Godfrey Mr & Mrs Wilkinson Mr & Mrs St L. Spence Miss Andrews Miss Lockhead Mr & Mrs R. J. Thomas Messrs Henderson R. Spence, Burchmore, Heald, Edwards, Broadribb, Mays Lockhead and Wilton and the Managing Secretary.
Apologies for non attendance were received from Messrs C. Barber, S. Taylor, K. Alexander, T. J. Duck, & H. Millett & Geo Bone
Welcome to members present was extended by the president who expressed pleasure in seeing so many ladies present.
Minutes The minutes of the last general meeting were read and confirmed.
Annual Report The Presidents report was then presented, but before discussion was taken Mr McKay made feeling reference to the passing of Mr John Thornton and all present stood as a mark of respect to his memory.
In speaking to the report the president thought it showed very excellent results, and thanked everyone who had helped by their labour towards the success of our 1957 production. He said that great support had been received from the public, as had also […]
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hoped that the performances would go on to higher standards in the future. Mr McKay expressed his person thanks to everyone who had been responsible for the success of our year.
Mr Heald said the success of our shows each year were due in no small measure to the efforts of Mr Thomas. He expressed the view that Mr Thomas in his patients towards members of the cast, had the secret to our success.
Report received. The report was then received on the Motion of Mr Henderson Seconded by Mr Wilkinson.
The Annual Balance sheet was then presented by the treasurer and thrown open for discussion.
The position is revealed by the statement received by the statement received favourable comment.
Mr President thought the programme for last year was disappointing and said he thought the public could have been given a little more information and reading matter.
Mr Henderson pointed out that some information was withheld at the request of the Producer and gave as his opinion that the thought of including photos and illustrations in the programme would have to be considered to make the programme to be more attractive.
The balance sheet was adopted on the motion of Mr Lockhead seconded by Mr Broadribb.
Election of officers. The election of officers was now proceeded with and in the course of the election Mr Henderson paid a high tribute to Mr McKay as President and
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said, through the fact that Mr McKay was not now employed at Tomoana he would still continue in office of president and thereby still render the high service to the Tomoana Players which had always been his custom.
The Position of the changes in officers as mentioned in the Annual Report was discussed and the action of the retiring committee was confirmed.
The creation of new offices would be brought forward again at the next annual meeting.
The election of officers resulted as follows.
There being no excess of nominations for the positions of officers and committee no election was necessary.
Patron Mr. A. Kirkpatrick
President D. J. McKay.
Vice – Presidents Messrs G Bone, J.T. Duck, C Heald, R. Mays, W McNabb, W. Lawry, K Alexander
Managing – Secretary Treasurer Mr M. L. Moloney.
Asst. Secretary Mr A Edwards
Stage Director Mr R Spence
Stage Manager Mr R Taylor
Musical Director Mr K Bryant
Producer Mr R J. Thomas
Asst. Producer Vacant
Management Committee Messrs H. Lochhead E A Henderson, F. Godfrey G. Wilkinson & P. Plummer
Play Selection Committee Messrs R.J. Thomas, R. Spence & M. L. Moloney
Thanks for Vice Presidents Mr Mays thanked the meeting on behalf of the Vice Presidents for their re-election
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Stage Manager thanked Mr Spence said he would like recorded in the minutes the appreciation of the players of Mr Taylor’s work in the capacity of Stage Manager, and moved that the entry be recorded, accordingly seconded by Mr R Spence and carried.
Donation to Citizen band for their instrument fund was brought forward by Mr Henderson, who moved that a donation of ₤20 be given for this purpose. This was seconded by Mr Heald and carried.
Purchase of recordings. Mr Heald suggested that a recording of our performances should be secured by the Club for permanent records, and put this forward as a suggestion to the incoming Committee.
Extension of benefits. It was the opinion of Mr R Spence that the scope of our benefit performances in Dannevirke and Waipukurau should be extended over a wider field of societies, and suggested that the resolution of the committee of two years ago in this connection should be given affect to.
He would like this subject to have consideration by the new committee.
Life Member. Mr Thomas moved that Mr Moloney be elected a life member. He pointed out that Mr Moloney had been associated with the players since their formation, and had, besides taking part in the cast of many shows occupied many other offices over the time. Mr Henderson seconded the motion which was carried.
Orchestra Both Mr Lochhead and Mr Thomas spoke of the possibility of establishing
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our own orchestra from talent available at Tomoana. Both agreeing that a small orchestra of say 5 playing to reasonable high standard would be preferable to our present arrangement and the committee was asked to go into the matter, and act if the position warranted such steps being taken.
Thanks of President Mr McKay again thanked members for coming along to the meeting and their display of interest.
The meeting closed at 9.35 with a vote of thanks to the chair.
M L Moloney
Secretary
E A Henderson
President
6. 11. 58
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Minutes of the committee meeting of the Tomoana Players held in the Fire Brigade Rooms on Wednesday 8th January 1958
Mr Henderson presided over Messrs Spence, Taylor, Bryant, Moloney, Edwards, Godfrey, Wilkinson & Plummer.
Minutes of the previous meeting were read and confirmed.
Mr Henderson welcomed old members back to the committee & also new members.
Accounts. The following account was passed for payment on the motion of Mr Spence seconded by Mr Wilkinson
Russell W. Orr ₤12.0.6
Correspondence The outward correspondence was approved & the inward received on the motion Mr Taylor 2nd by Mr Bryant.
Acknowledgement On behalf of the Hastings Citizens Band Mr Bryant thanked the players for their donation to the Bands Instrument Appeal.
It was decided that a photo from the production of “Three Wise Fools” should be sent to Mrs Thornton. This was moved by Mr Wilkinson & seconded by Mr Godfrey.
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Purchase of Recordings. The committee discussed the possibilities of forming a library of tape recordings of each play. Mr Spence suggested that the tape recordings would not be of great value and a tape recorder be purchased instead. On discussing this it was decided that Mr Moloney should enquire into the cost etc of a tape recorder & report to the next meeting.
Extension of Benefits. It was decided that when the time came this would be looked into.
Orchestra. Each member was asked that they keep a lookout for musical talent.
Set. The meeting agreed that the position of a set be kept in mind because of the difficulty that was experienced last year. Should this happen again this year Mr Kirkpatrick should be invited to a meeting just prior the need for a set so that final arrangements could be made.
Mr Godfrey said that as the season was finished, he cold make room in his department for the Players to have practices. A set could also be erected but the meeting felt that it would not be the best of places for a set, but in the case of necessity it might have to be used. Mr Henderson thanked Mr Godfrey for his offer.
Report of play Mr Spence reported that the readings were progressing satisfactorily.
E. E. Edwards
Asst. sec.
E. R. Henderson
Chairman
26/3/58
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Meeting of the Committee Meeting of the Tomoana Players held in the Fire Brigade Room on Wednesday 26th March 1958.
Mr Henderson presided over Messrs Spence, Taylor, Thomas, Maloney, Edwards, Lockhead, Godfrey, Wilkinson & Plummer.
The Minutes of the previous meeting were read and confirmed.
Mr Thomas apologised for his absence at the previous meetings. An apology was also received from Mr Bryant.
Tape Recorder At the previous meeting Mr Maloney was asked to enquire into the cost of a tape recorder. Having done this it was then decided to purchase one without delay. The reason being with import restrictions as they are, it would be difficult to buy one later on.
Because of the light colour of the recorder the meeting decided it would be wise to purchase a cover for it. This was moved by Mr Spence 2nd Mr Taylor.
Correspondence The outward was approved & and th inward received on the motion of Mr Thomas, 2nd Mr Wilkinson.
Report on play selection Committee. After considerable reading the committee decided that the most suitable play
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was Cohen’s “Seven Keys to Baldpate”. It has a cast of 4 women & 9 men.
Mr Spence said that the set for this play was different in that it required a balcony. This would mean that the balcony would have to be well built. However with the support of the management this difficulty should be overcome.
Dates of performance
Mr Thomas moved that Mr Spence and Mr Maloney should decide the dates of the performance.
Beneficiaries. Napier. Applications were received from the Napier Free Kindergarten & the Napier High School for shares in the profits. It was moved by Mr Maloney 2nd Mr Spence that the applicants should be asked what guarantee they would give on the selling of tickets & organisation.
Hastings Mr Lockhead moved the Birthright should be placed on the list for a share of the profits. This was seconded by Mr Thomas. It was approved that Mr Maloney write to Birthright & ask them to what extent they can help in selling tickets.
Dannevirke. The High School would approached to give more support and better organisation than it has done in previous years. It was approved that Mr Maloney should speak to Mr Scott on the matter.
Cast. Mr Thomas approached the girls in the office about parts in the play. All girls were interested & an audition was arranged. It was decided
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Minutes of the Committee meeting held in the Fire Brigade Room on Thursday 24 April at 12.30
Mr Henderson presided and these were present Messrs Spence, Taylor, Plummer, Wilkinson, Godfrey, Bryant & Maloney
Minutes of the previous meeting were read and confirmed.
Correspondence Inward correspondence were received, and outward approved.
Allocation of profits. Hastings 50% to Birthright the balance to be allocated at a later date
Napier. Mr Spence moved and Mr Taylor seconded that the Napier profits be decided as follows
50% Merchant Navy Club
25% Apostleship of the Sea
25% High School (Girls) Baths fund
The Hastings allocation was decided on the motion of Mr Bryant seconded by Mr Wilkinson
Producers Expenses Mr Spence moved that the producer be given an expenses allowance as last year seconded by Mr Plummer
Assistance to Napier Kindergarten. It was decided that no grant be given from the profits of our Napier season.
Royalties. The secretary was authorised to make payments of Royalties for this season on the motion of Messrs Godfrey & Bryant.
Deposit on Hastings Theatre. Authority was given for payment of Hastings theatre deposit.
M. L. Maloney
Secretary
E. A. Henderson
chairman
22/5/58
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Minutes of the Committee meeting held in the Fire Brigade room Tomoana on Thursday 22 May 1958 at 12.30 P.M.
Mr Henderson presided over Messrs Wilkinson, Taylor, Spence, Plummer, Thomas, Lockhead, Godfrey, Bryant & the Secretary.
Minutes of the previous meeting were read and confirmed.
Apologies received from Mr Edwards.
Correspondence
Outward approved
Inward Y.M.C.A.
Merchant Navy Club.
Catholic Maritime Club. Received.
Y.M.C.A. letter. On the motion of Mr Lockhead seconded by Spence the letter from the YMCA asking for a share of this year’s profits was deferred until a meeting June.
Accounts. Pay Bureau Subscription ₤1.2.6
The account was past [passed] for payment on the motion of Messrs Wilkinson & Thomas
Production Report Mr Thomas reported that his cast was complete with the exception of two members. A circular had been sent to all members of the cast calling them together on Thursday 5th June. Mr Thomas felt that should the words be committed to memory the show could be done in five weeks.
Transport Mr Lockhead was appointed to take charge of the transport for the tour
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Advertising and Programs. Messrs Bryant and Godfrey were appointed as a advertising and program committee.
Orchestra It was suggested that orchestras be secured for our Dannevirke, and Waipukurau performances locally and the secretary was asked to go into this matter.
E.A. Henderson
12/6/58
Chairman
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Minutes of the Committee Meeting held in the Fire Brigade Room Tomoana on Thursday 12th June 1958.
Mr Henderson presided over Messrs Spence, Taylor, Bryant, Thomas, Moloney, Edwards, Lockhead, Godfrey, Wilkinson, & Plummer.
Minutes of the previous meeting were read and confirmed.
Correspondence
Outward – approved
Inward – Y.M.C.A. deferred from Previous meeting
Approved by Mr Lockhead 2nd Mr Godfrey.
Orchestra. Waipukurau have arranged an orchestra. There was no news from Dannevirke
Y.M.C.A. Mr Spence moved that Birthright should receive 50% of the profits & Y.M.C.A. should receive 25%. The remaining 25% to be split up between other organisations on the wind up of accounts. Should a further application be received it was decided that they be considered for the 25% seconded Mr Plummer.
Confirmation of Dates. Mr Lockhead moved 2nd Mr Spence that the following dates for the performance be:-
Hastings 4th 5th 6th August 1958
Waipukurau 7th August 1958
Napier 9th – 11th August 1958
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Dannevirke 14th August 1958.
Business Management The committee approved that Mr Maloney should proceed with all business as needed.
Report. Mr Thomas said that the cast was full with the exception of one policeman. He stated that there was a need for a property manager. He said that it would be better to have one person in charge of properties that a number of people. After further discussion it was decided to appoint a manager. The manager to be selected from one of the property mistresses. Mr Moloney said that he would give the convenor as much help as he could.
On the motion of Mr Spence, seconded by Mr Taylor the property mistress Miss Brooker & Miss Stirling, should be invited to attend the next committee meeting.
Music for Hastings & Napier. The Committee were asked to keep a lookout for musicians. Mr Spence & Mr Bryant said that they had a person in mind.
The next meeting was called for the 26th of June 1958 and from then on fortnightly until the show.
A. G. Edwards
Assist secretary
E.A. Henderson
Chairman
24 6 58
35
Minutes of the Committee Meeting of the Tomoana Players held in the Fire brigade Rooms, Tomoana on Tuesday 24th June, 1958
Mr Henderson presided over Miss Stirling, Miss Brooker, Messrs Spence, Taylor, Maloney, Thomas, Wilkinson, Lockhead, Bryant & the asst Secretary
Minutes of the previous meeting were read and confirmed
Correspondence. The outward was approved & the inward received on the motion Mr Wilkinson seconded by Mr. Thomas.
Admission price to performances On the motion of Mr Lockhead seconded by Mr Spence it was decided that the price of admission be left at 5/-
Form of the program.
It was decided that the program should be cut down to a two page folder. The program committee is to look after the wording etc of the program.
Sharing of Profits
The Y.M.C.A. informed the Managing Secretary that they were not satisfied with 25% of the profits for the amount of work it could involve. They decided not to share in the profits.
After discussing the matter the committee decided, on the motion
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of Mr. Spence, seconded by Mr. Thomas that Birthright’s share of the profits be increased from 50% to 75%. The remaining 25% to be split as decided by the committee.
Mr Henderson suggested that the appeal for the Blind Servicemen and Orphans be considered.
Reports.
The secretary stated that three trucks would be needed this year. One truck from Barrys & one truck from Robt. Holt was available but a third one was still needed. It was decided that Mr Henderson should approach Powdrells.
The Musical Director reported that he had approached Mr. Armitage and he was willing to play at all the Hastings performances but only for the Monday night at Napier Mr. Armitage’s fee was ₤2 per night. It was decided that Mr. W. McCarthy be approached to play on the Saturday night in Napier.
On the motion of Mr Thomas 2nd by Mr Spence Mr Bryant is to look after all matters of music.
A.E. Edwards
Assist Sec.
A. E. Henderson
Chairman
8 7 58
37
Minutes of the Committee Meeting of the Tomoana Players held in the Fire brigade Rooms. Tomoana on Tuesday 8th July 1958.
Mr Henderson presided over Misses Stirling & Brooker, Messrs Spence Taylor Bryant Thomas Maloney Lockhead Godfrey Wilkinson Plummer & the assistant secretary.
Minutes of the previous meeting were read and confirmed.
Correspondence
Outward approved, inward received on the motion of Mr Lockhead 2nd Mr. Spence.
Letter from Waipukurau. A letter was received stating that the necessary alterations to the stage had been made to accommodate the set.
Appeal for Blind Servicemen & Orphans
Mr Spence moved that a donation of ₤10 be given to the appeal by the commercial travelers for Blind Servicemen & Orphans to be held on Friday 11th July 1958. Motion seconded by Mr. Lockhead.
Reports
Producer.
Mr Thomas reported that all practices were progressing well. He expressed his gratitude to the cast for the co-operation they were giving him.
Photographs
Mr Thomas moved seconded by Mr Wilkinson that Mr Houston be approached and booked for the time needed to
38
take photographs.
Tickets. 2000 tickets have been send to the Jaycees.
The first advertisement this year is to be published on Wednesday July 9th.
The advertising committee were asked to see that all advertisements had the following or similar words:- “Patrons to be seated at 7.55 pm.” The committee decided that this should be enforced.
Music. Mr Bryant had approached Mr McCarthy and he was willing to play on the Saturday night performance in Napier.
Mr Wilkinson moved that the action of Mr Maloney of sending flowers to Miss M. Lockhead be approved. Seconded by Mr Godfrey.
On behalf of Miss Lockhead, Mrs Lockhead expressed her tanks.
Transport. Mr Lockhead report that because of the large cast & backstage workers this year it might be a little difficult to get the number of cars or the drivers required. He had approached Bus Companies asking them for the price of hiring a bus. He would report his findings at the next committee meeting.
On the motion of Mr Spence, 2nd Mr Taylor it was decided that the blind folk be invited to attend the Monday night performance in Napier, free gratis.
A. Edwards
Asst Sec.
A Henderson
Chairman
22/7/58
39
Minutes of the committee meeting of the Tomoana Players held in the fire brigade Rooms, Tomoana on Tuesday 22nd July 1958.
Mr Henderson presided over Messrs Maloney, Edwards, Wilkinson, Plummer, Lockhead, Godfrey, Thomas, Bryant, Taylor, Spence Miss Stirling & Miss Brooke
The minutes of the previous meeting were read and confirmed.
Correspondence
Inward
Fairclough’s Radio Ltd
Miss Lockhead
High School Newsletter
Mr Spence’s resignation
With the approval of Mr Spence Mr Lockhead moved, seconded Mr Maloney, that the resignation of Mr Spence be withheld until the secretary & the chairman had seen Mr Kirkpatrick.
Reports
Mr Thomas and Mr Spence reported that everything was going very well. The publicity committee were asked to see that all advertisements are to have a request to the public to be seated by 7.55 pm & that the doors would not be opened until the end of the prologue – 25 minutes after the start of the performance.
Mr Maloney said that he would approach “Birthright” and asked them to get another article in the paper about their organisation
Transport Mr Lockhead reported that a bus to Waipukurau would cost ₤10 & a bus to Dannevirke ₤20.
40
The committee discussed this and it was decided that the cost of the buses could be met by distributing the amount over each performance. Mr Lockhead was given permission to go ahead and arrange the hire of the bus. As Mr Maloney & Mr Henderson were going to see Mr Kirkpatrick they would ask him is he could meet the required number of cars the bus could then be cancelled.
Mr Maloney was asked to send Mrs Thornton two complimentary tickets.
The next meeting is called for Tuesday July 29th 1958.
A. J. Edwards
Ass. Sec.
E A. Henderson
Chairman
29.7.58
41
Minutes of the Committee Meeting of the Tomoana Players held in the Fire Brigade Room Tomoana 29th July, 1958.
Mr Henderson presided over Messrs Maloney, Thomas, Godfrey, Lockhead, Wilkinson, Taylor, Spence, Miss Stirling & Miss Brooker.
The minutes of the previous meeting were read and confirmed.
Apology was received from Mr Bryant.
The outward correspondence was approved on the motion of Mr Lockhead seconded by Mr Wilkinson.
Accounts
On the motion of Mr Thomas seconded by Mr Godfrey the following account was passed for payment:- annual subscription for Greater Hastings ₤1.0.0
Reports The Producer and Stage Manager reported that everything was going satisfactory.
Mr Lockhead reported that so far he had been able to arrange 7 cars for Waipukurau & 6 cars for Dannevirke which means that a bus is not necessary.
Advertising The advertising is to be intensified in Hastings & Napier. Mr Henderson is to arrange with Mr H. Spence to have a poster advertising “Tomoana Players” placed in the Municipal Theatre.
It was approved that Mr Maloney write to Mr Scott, at Dannevirke, and ask him to name some worthy cause that
42
the Club could donate to.
Mr Henderson reported that he had spoken to Mr Kirkpatrick of Mr Spence’s resignation & he said that he would like to take the matter up with those concerned.
After last years performance a flower vase belonging to Mrs F. Hargreaves was mislaid. It could not be found so on the motion of Mr Spence seconded by Mr Taylor, Mrs Hargreaves is buy a flower vase & present the account to Tomoana Players.
Mr Taylor asked whether or not the club were having a social function this year. It was decided to have one & and the matter be carried over to the next meeting following the play.
During the meeting Mr Scott reported that the box plan for Monday was not as good as Tuesday & Wednesday night performance, Because of this Mr Moloney said that he would used Birthright to speed the ticket sales.
A.J. Edwards
Ass. Secretary
E. A. Henderson
Chairman
19.8.58
43
Minutes of the Committee Meeting of the Tomoana Players held in the Fire Brigade Rooms Tomoana on Tuesday 19th August, 1958.
Mr Henderson presided over Messrs Maloney, Thomas, Wilkinson, Lockhead, Plummer, Godfrey, Taylor, Edwards & Bryant & Miss Stirling
Apologies were received from Mr Spence & Miss Brooker.
The outward correspondence was approved & the inward was received on the motion of Mr Lockhead, seconded by Mr Godfrey.
Report by Secretary.
Mr Moloney reported that the following amounts had been donated to the organisations:-
Hastings performance for Birthright ₤131
Dannevirke “ the High School ₤70
of this amount Mr Scott informed the secretary that ₤10 had been donated to the St John’s Ambulance & ₤5 to the Waipukurau Orchestral Society. The Waipukurau performances for the High School – ₤65
As the Napier figures were incomplete it was approved that the Secretary & the Chairman finalise the accounts.
Photographs. The photographs had come to hand so Mr Maloney ordered the required enlargement.
Social A Social is to held for the cast, stage staff, & executive of Tomoana Players. A sub-committee of four were appointed to arrange such.
45
Minutes of the Sixteenth Annual General Meeting of the Tomoana Players held in St. Andrews Hall on Thursday 6th November 1958.
Mr E. A. Henderson presided over the following. Mr & Mrs Thomas, Miss Stirling Miss Wood, Miss Gibson, Miss Goodall, Mrs Robinson, Messrs Maloney, Edwards, Hargreaves, Newton, Scott, Wilkinson, Alexander, Sharp, Brown,
Boagey, Lockhead, Kirkpatrick, Skelton, Broadribb, and Heald.
Apologies were received from Messrs McKay, Spence, Bone, Apperley, Bryant, Taylor, W Queree, O. Jonson, and Stewart.
The minutes of the previous Annual General Meeting were read and confirmed.
Annual Report. Mr Henderson then presented the Annual Report. He said that the Tomoana Players had enjoyed a full & successful year. He expressed his hanks to al persons who had helped during the year to make the play the success that it was.
The annual balance sheet was then read by the secretary and thrown open for discussion
Mr Kirkpatrick spoke in favour of the balance sheet and said that although the play was a great success he was a little disappointed in the attendances at each performance. He felt that the best way to ensure a full theatre was to […] a
46
school. Mr Kirkpatrick went on to say that because the bank balance was in such a good way the club should keep a little money back in the future with the view of having their own building on the works property. He suggested that it could be built with voluntary labour to cut expenses to a minimum.
In reply to Mr Kirkpatrick, Mr Henderson said that the committee had received a fright about the few seats that had been booked.
Mr Maloney endorsed Mr Henderson’s remarks & went on to say that the party sponsoring “Birthright” was well known as potential ticket sellers and it was the opinion of the committee that they would do a good job. The result was not as good as expected. However, in the future this would be watched carefully.
The Annual Balance sheet was adopted on the motion of Mr Heald seconded by Mr Alexander.
Mr Heald expressed his thanks to the past committee on behalf of the vice-Presidents.
The Election of Offices was then proceeded with. There were no changes in position titles. An election was held for the positions on the managing committee & this was a very encouraging sign Mr Henderson said.
The Election Resulted as follows:-
Patron. Mr A. Kirkpatrick
President Mr D. J. McKay.
Vice Presidents Messrs S. Bone J.T. Duck C. Heald, R. Mays, W. McNab, W. Lowry &
K. Alexander
Managing Secretary Mr M. R. Maloney
47
Assistant Secretary Mr A. Edwards.
Stage Director and Stage Manager Vacant. To be left to the Managing Committee.
Musical Director. Vacant.
Producer. Mr R. J. Thomas
Assistant Producer. Vacant.
Managing Committee Messrs P. Plummer B. Sharp, F. Hargreaves, E. A. Henderson &
R. Spence
Play Selection committee. Mr Thomas & Stage Director
Mr Heald moved 2nd by Mr Sharp that a letter of appreciation be sent to Mr Armitage from the meeting.
Disposal of Profits. One quarter of the profits from the Hastings performance were held back for a later distribution. It was moved that the incoming committee should distribute the money. It was suggested that it be donated to the three old people’s homes.
Programme Mr Kirkpatrick moved that the type of programme for 1958 be approved. Seconded by Mr Heald. Mr Thomas said that would like to have seen the past productions listed and asked that this be kept in mind.
Social Evening
Mr Wilkinson moved seconded by Mr Brown that a social function be held on Saturday 15th August following final performance.
Mr Thomas thanked Mr Scott for the work that he had done in the collecting of membership tickets and also the work that he had
48
put into the selling of tickets for the play. Mr Kirkpatrick endorsed Mr Thomas’ remarks and added that Mr Scott was an untiring worker for the Tomoana Players.
The Chairman then thanks Mr Maloney on behalf of the committee for the work that he had put into the club and said that he hoped that Mr Maloney would have another successful year in his position of managing secretary.
The meeting ended at 9.25 pm with a vote of thanks to the chair by Mr Heald.
A. J. Edwards
Assist. Sec.
D. J. McKay
President
9/11/59
50
The minutes of an Executive Meeting of the Tomoana Players held in the Fire Brigade Rooms in Tuesday 11th November 1958
Mr Henderson presided over Messrs Maloney, Edwards, Thomas, Spence, Sharp, & Hargreaves
An apology was received from Mr Plummer.
Mr Henderson welcomed old and new members to the meeting.
The minutes of the previous meeting were read and confirmed.
Correspondence
The outward was approved
The Inward
St John’s Ambulance Assn
Birthright
Women’s Division of F.F. of N.Z.
Waipukurau District High School was received on the motion of Mr Sharp seconded by Mr Spence.
Requests for Donations
Mr Henderson said that from time to time requests for donations were received, some of which came within the club rules & some that did not. It was therefore agreed that all applicants should be held until the committee sees it fit to discuss them.
Re letter from Waipukurau District High School
It was moved by Mr Sharp
51
seconded by Mr Spence that the ₤141/16/7 be distributed pro rata between the three primary schools in Waipukurau.
Mr Maloney was asked to write to Mr Belcher of the above motion and also add that it was never intended by the committee that the money should be used for a college.
Allocation of the ¼ share of the Hastings profits.
Mr Maloney moved seconded by Mr Hargreaves that the sum of ₤14 be sent to each old person’s home
Mr Thomas moved seconded by Mr Hargreaves that ₤5 be sent to Hillsbrook for Christmas Cheer.
A. J. Edwards
Ass. Sec.
E. A. Henderson
Chairman
52
The Minutes of a Committee Meeting of the Tomoana Players held in the Fire Brigade Rooms on Tuesday 13th January, 1959.
Mr Henderson presided over Messrs Maloney, Edwards, Plummer, Thomas, Sharpe & Hargreaves.
The Minutes of the Previous Meeting were read & confirmed.
The Inward Correspondence was received & the outward approved on the motion of Mr Sharpe, 2nd Mr Thomas.
It was moved by Mr. Sharpe, seconded Mr. Hargreaves that Mr. Henderson’s resignation be received with regret. Mr Thomas moved seconded by Mr. Spence that the thanks of the committee be extended to Mr Henderson for the work he had done over the years of his service.
Mr Henderson thanked the committee and wished the further success. Mr Henderson took the opportunity of nominating Mr Thomas as chairman. As there were no other nominations Mr. Thomas was declared chairman.
Because of Mr. Hendersons retirement and Mr Thomas being elected chairman there was a vacant position on the committee. Mr Spence moved, 2nd by Mr Hargreaves that Mr Brown be approached to come on the executive of the club.
54
The Minutes of a Committee meeting of the Tomoana Players held in the Fire Brigade Rooms Tomoana on Tuesday 27th January, 1958
Mr. Thomas presided over Messrs Maloney, Edwards, Plummer, spence, Hargreaves, Sharpe & Brown.
The minutes of the previous meeting were read & confirmed.
There was no outward or inward correspondence.
Report on Proposed Play for the season
Mr Thomas reported that the play “It Pays to Advertise” is available for Production. If this play is chosen to be done it would present a few problems such as (1) It is a play with two sets (2) One set could not be built behind the other as has been done in the past. However Mr Thomas said that he had discussed this with Mr Spence and it was thought that these points could be overcome. Mr. Thomas pointed out that the play was topical what with the formation of a commercial radio station in the district. But he also thought that the play should be done this year as it would tend to out date. The committee approved of the play.
Stage Managers
The position of stage manager was discussed and it was found that there was not a suitable man available. Mr Spence said that he would be prepared to help
55
the person elected to the position. In view of the difficulties he had experienced last year his resignation from stage manager still stood but if the set could be erected in some other position he then would be available as stage manager.
As extra stage staff may be required this year Mr Thomas suggested that men not taking part in the play this year be asked to attend the next meeting.
The meeting was adjourned for one week on to such a day that suits Mr Kirkpatrick.
5.1.59
Mr Hargreaves moved seconded Mr Spence that Mr Charles’ services be recognised in the form of a small gift to be presented at his farewell on 6th January. Mr Spence moved that the purchasing of the gift be left to the Chairman and Secretary. Seconded by Mr Sharpe.
Correspondence
The outward was approved and the Inward from C. D. Cox was received .
Mr Maloney is to find out if Fairclough’s still runs a booking agency. All members felt that if they did they should handle the booking as in other years.
Dates of Performance
It was approved that the dates for performance be altered
56
from last year. The dates agreed to were 3rd 4th 5th August in Hastings 7th 8th in Napier 11th in Waipukurau & 13th in Dannevirke. The dates are to be confirmed by Mr Maloney.
Social Evening
A social evening is to be held after the last performance. Various forms were discussed and Mr Maloney was asked to find out the cost of caterers and other incidental expenses that could occur. All persons connected directly with the play are to be invited to attend.
Mr Kirkpatrick was present at the meeting and the minutes of the adjourned meeting regarding the stage manager were read. The position as regards Mr Spence was discussed & Mr Kirkpatrick said that he hoped that he could have the matter adjusted by Monday the 9th Feb 1958.
A. J. Edwards
Ass. Sec.
R. J. Thomas
Chairman
3/3/59
57
Minutes of a Committee Meeting Tomoana Players held in the Fire Brigade Rooms on Tuesday 3rd March 1959
Mr Thomas presided over Messrs Maloney, Sharp, Brown, & Edwards
The minutes of the previous meeting were read and confirmed.
Apologies were received from Messrs Spence, Hargreaves, and Plummer
Mr Maloney reported that a coffee set had been purchased & presented to Mr Charles. It was valued at ₤6.
Social Evening. Mr Sharp moved seconded Mr Brown that this be held for discussion at the next meeting when there is a full attendance.
Correspondence
The Inward:-
Intermediate School
Post Office
Bank of N.Z.
was received and the outward approved on the motion of Mr Brown seconded by Mr. Sharpe
Confirmation of Royalties and Theatre deposits.
Royalties amounting to ₤36.15.0 were paid for the rights of the play, and ₤15 for deposits on the various theatres. Mr Maloneys actions were approved.
58
Confirmation of dates
Dates for performances this year are:
Napier 17th 18th 20th The 17th being a dress rehearsal
Dannevirke 23rd July
Hastings 27th 28th 29th July
Waipukurau 30th July
Election of Subsidiary Officers
Mr Maloney moved seconded Mr Thomas that the following officers be elected
Stage Director Mr. Spence
Stage Manager Mr Taylor
Property Manageress Miss Stirling
As Mr. Spence has be[been] elected Stage Director a vacancy now exists on the committee. So Mr Brown moved seconded Mr. Sharpe that Mr Maloney approach Mr Stewart. If Mr Stewart failed to accept nomination Mr. Carlton is to be approached.
The action of Mr Thomas in engaging Miss Nova Shattky was confirmed on the motion of Mr Edwards seconded Mr Brown.
Mr. Thomas reported that the female cast was completed but the male cast not quite.
Mr Godfrey has made an area in his department available to build the set and hold practices. The committee extends their thanks.
A.J. Edwards
Ass. Sec.
R.J. Thomas
Chairman
8th April 1959
59
Minutes of the committee […] Tomoana Players held in the Fire Brigade Room on Wednesday 8th April 1959.
Mr. Thomas presided over Messrs. Maloney, Edwards, Spence Taylor, Plummer, Stewart, Brown, and Miss Stirling.
The minutes of the previous meeting were read and confirmed.
Apologies were received from Messrs Hargreaves & Sharpe.
Correspondence
The Inward
Group Theatre Circular
G. S. Armitage
Waipawa J.C.
was received & the outward approved on the motion of Mr Brown seconded Mr Spence.
Mr. Maloney is to see Mr Armitage before the next meeting to see if he can play at any one centre.
Reports. Mr Thomas reported that the cast was completed except for sandwich board men. The stage staff will not be called on for these parts. Readings had been held of the play and 1st Act with reading of the 2nd & 3rd act in the immediate future.
Mr. Spence reported that the set was being built and painted & should be available about 25th April 1959.
60
As a result of Mr Spence asking if it would be suitable to purchase books on stage lighting, production etc it was moved by Mr Taylor seconded by Mr. Brown that books on stage lighting etc be looked into by Messrs Spence Maloney & Thomas with power to act accordingly.
Beneficiaries
Hastings. Applications were received from
Womens Division of the Federated Farmers
Hastings Intermediate School
It was moved by Mr Spence, 2nd by Miss Stirling that the Intermediate School be a beneficiary to the extent of 75% and the remaining 25% of the profit be distributed as the committee thinks worthwhile.
Napier
Applications were received from the
Apostleship of the Sea
H.B. Merchant Navy Club
& St Johns Ambulance
The meeting agreed that all money should be divided between the three applicants according to the number of tickets sold.
Waipukurau Profits to be shared pro rata between the three primary schools.
Dannevirke Dannevirke High School
62
The minutes of a Committee Meeting held in the Brigade Rooms Tomoana on April 22nd 1959
The minutes of the previous meeting were read & confirmed
Apologies were received from Mr Plummer.
Correspondence
Inward Intermediate School was received
and the outward approved on the motion of Mr Brown 2nd Mr Sharp
Reports
The Acts I II III have been read and rehearsals will commence next Saturday 25th April.
Mr Spence reported that Act II’s set was completed and the set for 1 & 3 would be available for use by Saturday. He also said that another stage cloth would be needed because of the two different sets used. The committee approved of this.
It was moved that 5/- be the price of admission for the performances this year by : Mr Spence seconded by Mr Taylor.
The committee agreed that a cup should be presented to the H.B. Brass Bands Assn.
63
Mr Hargreaves moved 2nd Mr Sharp that the secretary & chairman used their discretion in the purchase of the cup.
It was moved by Mr. Brown seconded by Miss Stirling that the secretary have the authority to get necessary tickets, Programs etc printed.
It was moved by Mr Hargreaves seconded by Miss Stirling that the production committee be as in past years.
Advertising Committee
Mr Maloney is to see Mr Baxter re advertising and that he also has power to co-opt anyone to help in this field.
Music Mr Maloney to approach Mr John Mullaney [Mullany] and arrange for him to play at each performance. Moved by Mr Spence seconded by Mr Sharpe.
Mr Maloney to report to the next meeting.
Moved by Mr Sharpe seconded by Mr Taylor that Mr Spence have power to purchase a 6″ condenser.
A. J. Edwards
Ass. Sec.
R. J. Thomas
Chairman
6/5/59
64
Minutes of a Committee Meeting of the Tomoana Players held in the Fire Brigade Rooms Tomoana on Wednesday 6th April 1959
The minutes of the previous meeting were read & confirmed.
Full attendance of members.
Matters arising from the minutes
Music Mr Maloney reported that Mr. Mulaney was available for all performances except Saturday 18th July 1959. However Mr. Mulaney hoped that he could overcome this. His charge was ₤2 per performance.
Moved Sharpe 2nd Mr Hargreaves that the services of Mr Mulaney be obtained.
Moved by Mr Spence 2nd Mr Taylor that a vote of thanks go to Mr Stewart for the use of his truck for the purposes of cleaning the clubs property shed. The chairman thanked all persons who helped.
Moved Mr Spence 2nd Mr Sharp the Mr. Maloneys action of paying ₤2/5/- for a condenser be authorised. Mr Maloney pointed out that as the condenser was bought privately it was better that it be paid for immediately.
Correspondence
The Outward Correspondence was approved on the motion of Mr Brown 2nd Mr Hargreaves.
The following account was passed for payment.
H. J. Grieve ₤17.50 Moved Mr Sharp 2nd Mr Brown
Reports Mr Thomas report that Thursday 7th May would see
65
the completion of Act I. The cast to date was working well.
Stage Director. The painting of the second set was not completed as yet. Mr Spence said that he had purchased bracket lamps for the wall. On the question of a further stage cloth he said that if the old stage cloth had a little added it would probably be satisfactory.
Mr Maloney reported that he had met representatives of the St Johns Ambulance Merchant Navy Club & Apostleship of the Sea and discussed with them the question of sharing the profit on the number of tickets sold.
A committee has been set up in Waipukurau comprising of (2) Two members from each school. They have requested that 600 tickets be sent.
Dannevirke looks after itself
Mr Maloney has yet to see Mr Black & Mr French to make final arrangements.
Advertising It was approved that Mr Maloney & Mr Baxter arrange advertising
Photographs. In view of the fact that Mr. Batchelor is arranging free advertising in the H.B. Photo News Mr Spence moved 2nd Mr Hargreaves that Mr. Maloney is to approach Mr Batchelor to take Photographs of the cast & set in Napier on Friday July 17th 1959. Failing this other arrangements will have to be made.
Mr Maloney is to suggest to Mr Fence the idea of co-opting the Marist School to sell tickets.
67
Minutes of a committee meeting of the Tomoana Players held in the fire brigade room Tomoana on Wednesday May 20th 1959.
Mr Thomas presided over Mr Maloney Edwards Spence Taylor, Brown, Stewart, Plummer & Miss Stirling
The minutes of the previous meeting were read and confirmed.
Correspondence
The inward was received on the motion of Mr Spence 2nd Mr Brown.
Mr Maloney reported that the cup purchased by the club for the H.B. Brass Band Assn had been presented. They requested that a member of Tomoana Players presents the cup at the completion of the competition in Sunday May 31st 1959. The committee agreed that this should be left in the hands of the secretary and chairman.
Reports
Producers. Mr Thomas reported that the play was progressing well and he had little doubt that it would be as good as last years play, if not better.
Mr Maloney reported that Mr Batchelor was away and he had not made arrangements as yet.
Mr Baxter is agreeable to the advertising for the show this year.
Mr Maloney also reported that he had received the tickets and they were being dispatched
68
to the various organisations. He said that the intermediate school had asked for 3000 tickets. Posters were also being printed.
Music Mr Maloney reported that Mr Mulaney was available on each night of the performances except the two Thursdays. Mr Mulaney said that by playing on Saturday night he would lose ₤1.
Mr Brown moved seconded Mr Spence that the secretary be empowered to engage Mr Mulaney at ₤3 for Saturday’s performance,₤2 for other performances. Mr Maloney is also to see if Mr Mulaney will make a tape recording for use in Waipukurau & Dannevirke.
Signs on back cloth. Mr Stewart moved seconded Mr Taylor that Mr Maloney write to the firms that are to have their name on the backcloth and ask for their permission. If the permission is granted he will suggest that they give a donation to the causes that are being played for.
Social. Moved Mr Brown seconded Mr Plummer that a social be held on Friday Aug 7th 1959 for all persons and partners connected directly with the play. It will take the form of an evening at the films and supper at the Windmill. The committee agreed that the Tomoana Players Social Fund should pay all expenses Mr Moloney also pointed out that by having the visit to the pictures on a week
70
The Minutes of a Committee Meeting of the Tomoana Players held in the Fire Brigade Room for Wednesday 3rd June 1959.
Mr Thomas presided over a full attendance of members.
The minutes of the previous meeting were read and confirmed.
Matters arising from the minutes.
Mr Thomas moved seconded Mr Spence that the motion “That a Social Evening be held on Friday 7th August 1959” be rescinded. After discussion Mr Sharp moved seconded Mr Brown that a social evening be held on Thursday August 6th 1959.
Correspondence. The outward was approved & the inward
W.D. & H.O. Wills (Two)
A.J. Vidal
was received on the motion of Mr Spence & seconded Mr Sharp.
Reports. Producer. Mr Thomas reported that things were going smoothly and that he would ask Miss Stirling to give a report at the next meeting.
Stage Manager. Mr Spence reported that there was still one or two things to do yet.
Mr Thomas reported that the suite had to be sent to be covered. Mr Hargreaves moved 2nd Mr Brown that the action of the chairman and secretary in sending the suite to to be covered and also selecting
71
the covering to be confirmed
Mr Maloney reported that all tickets had been distributed.
Transport. Mr Edwards was elected Transport Officer with power to co-opt Mr Lockhead.
Price of admission. Mr Maloney moved seconded Miss Stirling that as the price of admission was only 5/- no concessions shall be made for parties.
A. G. Edwards
Ass. Sec.
Chairman
R.J. Thomas
17/6/59
72
Minutes of a Committee Meeting of the Tomoana Players held in the Fire Brigade Rooms Tomoana on Wednesday 17th June 1959.
Mr Thomas presided over Messrs Maloney, Edwards, Brown, Taylor, Spence, Sharp, Hargreaves and Miss Stirling.
Apologies for absentee were received from Messrs Stewart & Plummer
The minutes of the previous meeting were read & confirmed.
Correspondence
The outward was approved and the inward
Griffin & Son
Colgate Palmolive
W.D.& H.O. Wills
was received on the motion of Mr Brown seconded Mr Hargreaves
Mr Maloney reported that the material for the suite cost ₤20 and making the covers ₤11
Reports Mr Thomas reported that he was satisfied with progress to date. Mr Spence reported that the sets were completed as far as assembly &
Mr Spence moved seconded Mr Taylor that a vote of thanks go to Miss Stirling in recognition of the excellent work she is doing in connection with properties.
73
cars had been arranged. Mr Lockhead is going to see Mr Barclay about a car for the stage staff to go to Dannevirke.
Mr Maloney reported that preliminary advertising would start next week. Intermediate School are to start selling tickets in July.
It was approved that three suits be hired for the performances.
Sandwich board men. Two positions had been filled but a third was required.
Disposal of cigarettes
Moved Mr Hargreaves, seconded Mr Sharp that the cigarettes be distributed among those connected with the production.
Moved Thomas seconded Maloney after requirements from social evening are met the production committee arrange for the balance to be distributed among all persons connected with the play.
A. G. Edwards
Ass. Sec.
R.J. Thomas
Chairman
74
Minutes of a Committee Meeting of Tomoana Players held in the Fire Brigade Rooms Tomoana on July 1st 1959.
Mr Thomas presided over the following members:- Miss Stirling Messrs Maloney Brown Taylor Hargreaves Plummer Edwards & Stewart.
Apologies were received from Messrs Sharp & Spence.
Reports.
Mr Taylor reported that the stage lighting for act II had been completed & looked very effective.
Mr Edwards reported that Mr Rusbatch would make his car and himself available for transport of stage staff to & from Dannevirke
Mr Maloney reported that the Intermediate School had arranged for 40 cars, each with 2 adults & 2 children to canvas the town on July 11th 1959.
A. J Edwards
Ass. Sec.
R. J. Thomas
Chairman
15th July 59.
75
Minutes of the Tomoana Players Committee Meeting held on Wednesday 15th July 1959 at Tomoana.
Mr Thomas presided over the following members: Miss Stirling, Messrs Maloney Sharp Hargeaves Plummer, Taylor Brown & Edwards.
Apologies were received from Messrs Stewart & Taylor.
The minutes of the previous meeting were read & confirmed.
Correspondence. The Inward was received on the motion of Mr Hargreaves seconded Mr Sharp.
Music. Moved Mr Brown seconded Mr Sharp that records and an amplifier be used at Dannevirke and Waipukurau.
Theatre Heating. Moved Mr Spence seconded Mr Hargreaves that the caretaker be approached to arrange for the heating of the theatre.
Moved Mr Spence seconded Mr Plummer that ₤10 be donated to Jim Parkinson for his trip to the United States to enable him to purchase artificial arm.
Dress expenses. To be dealt with at next meeting.
Mr Spence said that he
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The Minutes of a Committee Meeting of the Tomoana Players held in the Fire Brigade Rooms, Tomoana on 6th August 1959.
Mr Thomas presided over a full attendance of members.
The minutes of the previous meeting were read and confirmed
Accounts A statement of accounts for performances in each town was given by Mr Maloney. Money was still owed from Napier and all accounts have yet to have commission and wardrobe expenses deducted.
Commission Mr Sharp moved that the Tomoana Players commission be 10% Motion seconded by Mr Brown.
Wardrobe. Moved Mr Hargreaves seconded Mr Spence that 50% be paid for all clothes purchased by the cast.
Moved Mr Sharp seconded Mr Spence that Mr Maloney be empowered to finalise accounts and forward monies to the organisations concerned.
Mr Spence congratulated Mr Maloney on the fine work he had done on such a large job.
Moved Mr Spence seconded Mr Taylor that a letter be sent to the Waipukurau Borough Council congratulating them on the improvements to the theatre. Also one to be sent to the Organising
78
Committee representing the schools for the co-operation & the work showed to the Players and Stage Staff.
Mr Thomas thanked Mr Maloney the Stage Staff and Miss Stirling for the excellent work they had done.
Mr Spence endorse Mr Thomas’ thanks especially to Miss Stirling. He said that in the time he had been with Tomoana Players he had never worked with a property mistress as keen and as efficient as Miss Stirling.
A. J. Edwards
Ass. Sec.
R. J. Thomas
Chairman
14/8/59
79
Minutes of Tomoana Players meeting held in the Fire Brigade Rooms Tomoana on Friday 14th August 1959
Mr Thomas presided over the following members: – Miss Stirling, Messrs Mahoney Brown Hargreaves Spence Sharp & Edwards
Apologies were received from Messrs Plummer Stewart & Taylor.
The minutes of the previous meeting were read and confirmed
Correspondence The outwards was approved & the inward
from Waipukurau School Committees was received on the motion of Mr Brown seconded Mr Hargreaves. The School Committee suggested that in the future if Tomoana Players played for the three Primary Schools splitting the profits be 2 2 1 ratio. They asked that the Players could consider this as a fair split in the future.
The account of ₤1.0.0 for the annual subscription for Greater Hastings was passed for payment. The annual report of Greater Hastings was tabled in the motion of Mr Spence seconded Mr Edwards.
The following are the net profits of each season as presented by Mr Maloney.
Hastings ₤218.6.0
Napier ₤133.15.2
Waipukurau ₤72.15.7
Dannevirke ₤30.12.5
Commission ₤58 11 0
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Moved Mr Spence seconded Mr Hargreaves that Mr Moloney send a diplomatic letter to the Dannevirke High School expressing concern at the poor sale of tickets from the school and suggest that the matter should be investigated.
Moved Mr Spence seconded Miss Stirling the ₤25 be donated to the Amputees Society. This is to be considered by the incoming committee.
Moved Mr Brown seconded Mr Spence that the dinner suits that were offered to the club by Miss Finlayson Hillsbrook Children’s Home be accepted with gratitude.
A. J. Edwards
Ass. Sec.
R. J. Thomas
Chairman
28th Oct 1959
81
Minutes of a Committee meeting of the Tomoana Players held in the Fire Brigade Room Tomoana on Wednesday 28th October 1959.
Mr Thomas presided over the following members:- Miss Stirling. Messrs Maloney, Sharp, Hargreaves, Plummer Spence, Taylor, Brown and Edwards.
An apology was received from Mr Stewart.
The minutes of the Previous Meeting were read and confirmed
Correspondence The inward was received and the outward approved on the motion of Mr Brown. Seconded by Mr Sharp. Mr Maloney was asked to write a letter to the Merchant Navy Club in Napier pointing out to them that it was not the policy of Tomoana Players to sell tickets for other organisations.
Balance Sheet. Mr Maloney presented the Balance Sheet. Moved Mr Hargreaves seconded Mr Sharp the depreciation of ₤100 be written off properties. This reduces their value to ₤68.3.7.
Annual Meeting This is to be held at St Andrews Hall on Monday 9th November 1959
Mr Thomas moved seconded Mr Maloney that a vote of thanks go to Mr Peter Plummer for the fine work he has done for the Players both on stage
83
Minutes of the Seventeenth Annual General Meeting of the Tomoana Players held at St. Andrews Hall on Monday 9th November 1959.
Mr McKay presided over the following members: Misses Stirling, Wood and Shatkey, Mrs Robinson Messrs Kirkpatrick Maloney Thomas Edwards Lockhead Brown Boagy Taylor Spence Camp Tieman Scott Musson Skelton Sharp Alexander & Mr & Mrs Godfrey. Mr Hargreaves
Apologies for non-attendance were received from Miss Goodall, Messrs Bone, Martin, Lawry, B. Greville, Linaker, Chapman & Andrews.
Mr McKay welcomed all present saying that it was a pleasure to see a good number of people present.
All present stood in respect to the passing of Mr Charles Carswell a Life Member of the Club.
The minutes of the previous Annual General Meeting were read & confirmed.
Mr Maloney presented the Annual Report which was received on the motion of Mr Maloney 2nd Mr Thomas.
Speaking to the Report Mr McKay offered his congratulations to the executive and all persons connected with the last production. He said that although some people had very little to do he felt that these persons enjoyed themselves.
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Speaking to the Report Mr Thomas explained that the executive felt that the properties were valued far in excess of their realisation so they agreed that ₤100 should be written off as depreciation.
The President expressed his satisfaction of the committees act of donating to the Parkinson Appeal and the Amputees Society. He said that causes such as these were well worth considering in the future.
Mr Lockhead endorsed Mr McKays remarks and added that even with Mr Thomas’ pending retirement in sight he could not see any reason why the Players could not enjoy many more successful years. If a younger man was appointed producer in the near future he said that he had no doubt of Mr Thomas’ willingness to help him through the awkward situations. Mr Lockhead congratulated the Executive & the Managing Secretary for their untiring & loyal work.
Mr Maloney read the balance sheet & moved that it be adopted. Motion seconded by Mr Sharp.
Mr Kirkpatrick spoke highly of the statement of Accounts and said that it was quite obvious that schools were the best ticket selling potential He said that the was disappointed at the Net Profit
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at Dannevirke & said that he would speak to Mr Scott on the matter. Mr Kirkpatrick suggested that say ₤200 be invested in a short term loan of say 6 years at 5% interest. All present agreed that the incoming committee should look into the suggestion.
Election of officers. The Election resulted as follows: –
Patron Mr Kirkpatrick
President. Mr Alexander
Vice Presidents: Messrs G. H. Bone, C. H. Heald; W. G. McNab, R. H. Mays, G.G. Bloome, R. Dillon, D. Beere, G. E. Scott, H. Rockhead, & F. Godfrey.
Managing Secretary. Mr Maloney
Assistant Secretary Mr Edwards
Producer & Assistant Producer. Vacant
Stage Director. Mr Spence
Stage Manager Mr Taylor
Musical Director. Vacant
Executive: Messrs Hargreaves, Sharp, Stewart, Brown & Miss Stirling.
Mr Thomas spoke before the election of officers of Mr McKay’s resignation from the position of President, saying that Mr McKay had always been a loyal worker for the Tomoana Players. Mr Thomas said that he had much pleasure in nominating Mr Alexander to the position of President.
Mr Alexander moved seconded by Mr Maloney that Mr Lowry’s resignation be accepted with regret from the position of Vice President and
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that the Players congratulations be extended to him in his new position in Gisborne.
Mr Thomas’ Retirement
Mr Kirkpatrick paid tribute to Mr Thomas for the excellent work he had done during the past seventeen years. He said that it was with deep regret that Tomoana Players accepted his resignation from his position as producer.
Mr Maloney expressed his regret at Mr Thomas’ retirement. He said that over the years passed he had enjoyed working with & for Mr Thomas. He had hoped for many years of association with Mr Thomas.
Mr Spence endorsed the above speakers saying that in his many years association with the theatre he had never worked with a man with such a fine co-operative spirit. He wished him a speedy recovery to health.
Mr Skelton expressed his regret that he would not have the pleasure of working with Mr Thomas in the forthcoming years.
Mr McKay moved seconded Mr Sharp that a sub committee of the Patron, President, Managing Secretary & Mr Thomas be set up to look into the position of Producer.
Mr McKay said that he was sorry to hear of Mr Thomas’ retirement
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and he felt sure that all persons who had worked under him during the past years regretted his decision and wish him a speedy return to full health.
Mr Alexander expressed his regrets and said that he hoped Mr Thomas’ position would be filled.
Mr Thomas thanked all speakers for the kind thoughts & words they had extended to him. He said he had hoped to carry on for another two years but unfortunately his health was not the best. Even though he had retired he still had the interest of the Tomoana Players at heart but felt he had to make a clean break because he said if he did not he might be tempted to step back which he could not do. The number of friends he had made since the formation of the Players were valueless. He could not suggest a person to replace him but he felt that whoever did should work at Tomoana.
Thanks. It was moved by Mr Maloney that thanks be sent to Mr Hannon for his fine work in the Box Office and to Mr Baxter for handling the advertising. A letter of thanks also to be to Mr J. T. Duck for his help over the year.
The meeting ended at 9.50pm with a vote of thanks to the chair by Mr Alexander
A. G. Edwards
Ass Sec
A. K. Alexander
Chairman
2/11/60
91
Minutes of the Executive Meeting of the Tomoana Players held in the Fire Brigade Room, Tomoana on Wednesday 2nd December 1959 at 7.30pm.
Mr Brown presided over the following members: Miss Stirling, Messrs Maloney Spence Sharpe Edwards.
Apologies were received from Mr Stewart & Mr Taylor.
Correspondence
The Inward was received and the Outward was approved on the motion of Mr Sharp Seconded Mr Spence.
Accounts
The following was passed for payment.
South British Insurance Co ₤6.4.0
Moved M. Edwards & seconded Miss Stirling.
Election of Officers
The following were elected
Producer Mr Brown
Associate Producer Mr Maloney
Play Selection Committee
Moved Miss Stirling seconded Mr Sharp the Producer, Managing Secretary & Stage Director be the Play Selection Committee.
Production Committee
the following were elected on the motion of Mr Sharp seconded Mr Maloney, Miss Stirling
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Secretary Manager & Stage Director
Dates of 1960 Season
The production committee were instructed to look in to the possibilities of playing during the last week of July as follows: –
Friday (Dress Rehearsal) Saturday & Monday in Napier, Tuesday in Waipukurau, Thursday in Dannevirke and Saturday Monday & Tuesday in Hastings.
It was moved by Mr Spence seconded Mr Maloney that a fourth night in Hastings be kept in mind.
Social Fund.
Moved Mr Maloney, seconded Mr Spence that profits from the sale of programmes go into the social fund.
It was also moved that ₤20 be transferred to the above fund by Mr Sharp seconded Mr Hargreaves.
Social Next years social be as of last year.
Disposal of Suspense A/C
Suspense a/c has a credit of ₤47/15/4
It was moved Mr Hargreaves seconded Mr Spence that the 3 old peoples homes get ₤13 each & Hillsbrook Children’s Home get ₤8. Balance left in A/C.
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Stage Lighting All present agreed that Mr Spence be authorised to get quotations & designs on various extra lighting that may be required.
It was moved Mr Spence seconded Mr Edwards that in view of the small amount that the club is able to invest the accounts are to be left as they are.
A. J. Edwards
Ass. Sec
A. K. Alexander
12/1/60
Chairman
94
Minutes of an Executive Meeting of the Tomoana Players held in the Fire Brigade Room on Tuesday 12th Jan 1960.
Mr A. K. Alexander presided over the following members Miss Stirling, Messrs Maloney Edwards Sharpe Stewart.
Apologies were received from Messrs Hargreaves, Taylor, & Spence.
Correspondence
The Inward was received & the outward was approved on the motion of Mr Sharp seconded Mr Stewart.
Moved Mr Maloney seconded Mr Sharp that the resignation of Mr Brown be dealt with in General Business.
Moved Mr Sharp seconded Mr Stewart that the action of the managing secretary in procuring “Prompt Book” be authorised.
Resignation of Producer and Chairman
Mr Alexander said that it was with deep regret that the club acknowledged the resignation of Mr Brown. His work both on the stage & executive were much appreciated. It was moved Mr Maloney seconded Mr Edwards that a vote of thanks go to Mr Brown.
Confirmation of Play Selected.
Moved Mr Sharp seconded Mr Stewart that the play “Ten Little Niggers
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be approved
Dates of Performances
Mr Maloney reported that the dates of performances for the coming season are as follows:-
Napier 22, 23, & 25th July 1960
26th July Dannevirke
28th July Waipukurau
1st, 2nd, & 3rd August Hastings
Mr Maloneys action of booking theatres & pay deposits were approved on the motion of Mr Edwards seconded Mr Sharp
Vacancy on Committee. Mr Maloney moved seconded Mr Edwards that Mr R. Reid be elected to the vacancy on the committee.
Election of Chairman
Mr Spence was elected on the motion of Mr Maloney seconded Mr Stewart.
Election of Producer. All present agreed that Mr Maloney approach Mrs Robinson to see if she would be willing to produce the next show.
Authority to purchase lamps
Moved Mr Sharp seconded Mr Stewart that the stage lamps be purchased.
A. G. Edwards
Ass Sec.
R. Spence
Chairman
2.2.60
96
Minutes of a Committee Meeting of the Tomoana Players held in the fire Brigade Rooms on Tuesday 2nd February 1960
Mr Spence presided over the following members:- Miss Stirling Messrs Maloney Hargreaves Reid Taylor Sharp & Edwards & Stewart.
The minutes of the previous meeting were read and confirmed.
Mr Spence welcomed Mr Reid to the position on the committee.
Correspondence
The Inward was received & the Outward approved on the motion of Miss Stirling seconded Mr Sharp.
Report on the position of Producer. Mr Maloney reported that he had approached Mrs Robinson. She said she would be glad to take the position as long as he was prepared to carry on as associate producer. Mr Maloney said that he would do this.
Dates of Performance. All dates were confirmed. A letter is to be sent to the H.B. Wrestling Assn thanking them for changing their night in the Napier Municipal Theatre so as to enable the Players to carry on with the planned season.
Mr Taylor thanked Tomoana Players for the gift that he & Judy had received.
A. G. Edwards
Ass. Sec.
R. Spence
Chairman
13.4.60
97
Minutes of a Committee Meeting of the Tomoana Players held in the Fire Brigade Rooms on Wednesday 13th April 1960.
Mr Spence presided over a full attendance of committee members.
Mr Spence extended a welcome to the Producer Mrs Robinson to the meeting.
Correspondence
The Inward was received and outward approved on the motion of Mr Sharp Seconded Mr Hargreaves.
Accounts. Miss Stirling moved seconded Mr Hargreaves that the action of the secretary in paying £37.13.3 to Joan & Russell Reid be authorised.
Moved Mr Sharp seconded Mr Stewart that the action of purchasing a lamp fitting be authorised and the said fitting be paid on arrival. Mr Spence moved seconded Mr Maloney that the Tomoana Players become a member of “Birthright”
Review of Applications for Assistance
Waipukurau. Applications were received from the three primary schools and the St Johns Ambulance. As it was decided to play for the 3 primary schools a letter is to be sent to the St Johns Ambulance pointing out this years commitments
Napier Applications were received from the Two Merchant Navy Clubs, Central
98
School, Home & School Assn. And the Napier South Boy Scout troop. It was decided that the latter should not share in the profits and should be advised accordingly.
Hastings. An application was received from the Heretaunga Intermediate School. It was decided that Mr Maloney should approach the school committee to see whether or not they would be prepared to make a donation to the Amputee Society from the profits as directed by the Tomoana Players . Moved Mr Hargreaves seconded Mrs Robinson.
Dannevirke. Mr Maloney is to see Mr Scott personally and arrange for a better system of selling tickets to assure a good audience.
Mr Taylor moved seconded Mr Sharpe that the action of the Producer in engaging an outside member for the cast be confirmed.
Reports Mrs Robinson reported the cast was almost complete and a Rehearsal Schedule would be in print soon after Easter.
Mr Spence reported that the Cooperage would be made available as soon after Easter as was possible.
Forthcoming season. Mr Maloney reported that all theatres were booked. As he was being the associate producer he would like someone else to work on advertising this year with Mr J. Baxter providing Mr Baxter was still available.
Moved Mr Sharp seconded Miss Stirling that the question of
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Minutes of a Committee Meeting of the Tomoana Players held in the Fire Brigade Room on Tuesday 24th May, 1960.
Mr Spence presided over the following members: Miss Stirling, Messrs Moloney Edwards Taylor Sharp Hargreaves & Reid.
An apology was received from Mr Stewart.
Correspondence
The Inward was received and the outward approved on the motion of Mr Sharp seconded Mr Taylor.
Accounts. The following were passed for Payment. Moved Mr Sharp seconded Mr Hargreaves
Formby Stores £5.6.3
Bradshaws £13.16.0
Reports Stage Mr Spence reported that the set was almost finished.
Properties Miss Stirling reported that she still had a set of golf clubs to secure and she said that she would approach J. Charters Ltd, with the view to borrowing a set.
Production Mr Maloney reported that the cast was full. It was moved by Mr Taylor seconded Mr Hargreaves that the action of engaging Mr J. Morgan tor the part of Rogers be authorised.
Mr Hargreaves moved seconded Mr Edwards that the following words
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Minutes of a Committee Meeting of the Tomoana Players held in the fire Brigade Rooms on 3rd June 1960.
Present. Mr Spence, Chair. Messrs Maloney Sharp Hargreaves Reid & Edward.
Apologies were received from Miss Stirling Messrs Stewart & Taylor
The minutes of the Previous Meeting were read & confirmed.
Correspondence. The Inward was received and the outward approved on the motion Mr Sharp seconded Mr Reid.
Reconsideration of the H.B. Civilian Amputees Assn share of the profits. It was moved Mr Hargreaves seconded Mr Maloney that the above receive 40% of the profits and the Heretaunga School 60%.
Notice of Motion of “Proceeds of Programme Sales” be paid into another fund.”
The committee will recommend to the next General Meeting that a building fund be opened.
Price of Admission
Moved Mr Hargreaves seconded Mr Edwards that the price for admission be Adults 6/- children 3/-
Share of Profits in Napier
Moved Mr Sharp seconded
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Minutes of a Committee Meeting of the Tomoana Players held in the Fire Brigade Rooms on Thursday 30th June 1960
Present Mr Spence Chair. Miss Stirling Messrs Maloney Edwards Reid Taylor Stewart.
Minutes of the Previous meeting were read and confirmed
Correspondence The Inward was received and the outward approved on the motion of Mr Stewart seconded Mr Reid.
Advertising. On the motion of Mr Taylor seconded Miss Stirling the action of the managing secretary ‘s action in arranging advertising in the Hawkes Bay Herald Tribune The Daily Telegraph and 2ZC Radio Station be approved. By reducing the Paper advertisements to 4” per insertion and advertising by radio the estimated cost will be £2.11.9 approx in excess of last years (1959) advertising.
Programmes All present agreed that the programme be along the same lines as last years.
Preferential Booking Adopt last years arrangements.
Transport Mr Reid to arrange the transport of the company to Napier.
Mr Maloney reported that
105
the production was going well but lacked the polish that it should have. He said that one could not expect the same standard as set by Mr Thomas in previous years.
Notice of Motion from Previous Meeting
Mr Maloney moved that the motion be rescinded and that an appropriate amount be taken from the Programme fund and be paid into the social fund. Seconded Mr Reid.
Music Canned music will be used as there does not seem to be any alternative at the present time.
Moved Mr Edwards seconded Mr Stewart that committee meetings be held each Tuesday.
A. G. Edwards
Ass. Sec.
R. Spence
Chairman
7.7.60
106
Minutes of Committee Meeting held in the Fire Brigade Room on Thursday 7th July 1960
Mr R. Spence presided, and there were also present Miss Stirling, Messrs Reid, Stewart, Hargreaves & Maloney.
Apologies Messrs Edwards, Taylor & Sharp
There were no correspondence or accounts.
The question of renting a light van for the purpose of transporting the stage staff and some of the gear was considered and on the motion of Messrs Hargrave and Stewart it was decided to hire a vehicle from Monday evening 25th July until Friday morning 29th for the use of the stage staff.
Presentation to Mr Thomas. On the motion of Mr Hargrave seconded by Miss Stirling The secretary was authorised to purchase a silver tea service to the approximate value of £80.
Presentation to Mrs Robinson. This matter was left in the hands of Miss Stirling and the Secretary. The Committee recommended that an electric mixer be considered. This was moved by Mr Stewart and seconded by Mr Reid.
M. L. Maloney
Secretary.
R. Spence
Chairman
19.7.60
107
Minutes of a Committee Meeting Held in the Fire Brigade Rooms on Tuesday 19th July, 1960.
Present. Mr Spence, Chairman, Miss Stirling, Messrs Maloney, Edwards, Taylor Hargreaves and Stewart.
Apologies received from Messrs Reid & Sharp
Correspondence. The Inward Correspondence from the Feilding Community Centre was received on the motion of Mr Hargreaves seconded Mr Taylor.
Presentation to Mr Thomas. Mr Maloney reported he had purchase a plain Silver Tea Service and Plain Tray: The cost including the engraving would be approximately £20
Presentation to Mrs Robinson. Miss Stirling reported that it was thought that a cake mixer or similar could be presented to Mrs Robinson but on enquiring she found that Mrs Robinson had one. A further suggestion for Miss Stirling to work on was the selection of a camera.
The hire o the van for the stage staff was arranged by Mr Maloney.
Reports Properties O.K.
Stages O.K.
Production. Mr Moloney said that there were one or two odd things to straighten out.
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Sale of tickets. There was no report of progress from the Heretaunga School. The H.B. Civilian Amputees Society sale of tickets was progressing satisfactorily. The Hastings Intermediate School offered to sell 100 tickets and Mr Moloney said he would arrange that.
Napier. Booking to date is not as heavy last year is not as heavy as last year.
Waipukurau. Theatre almost sold out.
Dannevirke. No information to hand.
The Managing Secretary is to pursue the possibilities of sending say 4 complimentary tickets to the Pukeora Home for spastics.
Social. The tentative date for the social is 10th august 1960. Mr Edwards is to make arrangements similar to last years social.
A.J. Edwards
Ass. Sec
R. Spence.
Chairman
9.7.60
109
Minutes of Committee Meeting held in the Fire Station Tomoana on Tuesday 9th august 1960.Mr spence presided over Miss Stirling, Messrs Taylor, Stewart, Hargreaves, Sharpe & Moloney.
The Minutes of the previous meeting were read and confirmed.
Apologies Mr Edwards.
The inward correspondence were read and confirmed and the outward approved.
Accounts. Greater Hastings subscription of ₤1 was past[passed] for payment on the motion of Messrs Hargreaves & Taylor.
Interim Financial Report was presented by the treasurer and revealed a very satisfactory position.
The Secretary was authorised to make necessary payments to enable the accounts for various centres to be closed. This was decided on the motion of Mr Stewart seconded by Mr Taylor.
Mr Reid was put in charge of the ordering of photographs in connection with our recent production.
M. L. Moloney
Secretary
Chairman
A.B. Sharp.
10/11/60
111
Minutes of the 18th Annual General Meeting of the Tomoana Players held at the St Andrews Hall on Wednesday 2nd November 1960.
Mr Alexander presided over the following members:- Mr and Mrs Godfrey, Misses Wood, Stirling, Goodall, Shatkey, Mrs Clark Messrs Kirkpatrick, Moloney, Edwards McKay Brown Scott Plummer
Spence Reid Camp Hargreaves Musson Reay Lockhead Sharp & Taylor
Mr Alexander welcomed all present at the 18th Annual Meeting.
The Minutes of the 17th Annual General Meeting were read and confirmed.
Apologies were received from the following members. Messrs Heald, Boagey Bone Thomas Beere Stewart & Jenks.
Annual Report Mr Alexander presented the annual report and moved that it be adopted. Seconded Mr Kirkpatrick who went on to say the he congratulated the club on the progress it had made in spite of the difficulties earlier in the season and now could look forward to a successful for the coming season. He suggested that when the club had finance for the material required to build a minimum sized hall it should proceed.
Annual Balance Sheet. Mr Moloney presented & moved that the Annual Balance Sheet be adopted. Seconded Mr Kirkpatrick
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election of Officers
Elections resulted as follows
Patron A. Kirkpatrick
President A. K. Alexander
Vice Presidents. Messrs G. G. Bloore, G. H. Bone, D. Beere, R. Dillion, F. N. Godfrey, R. H. Mays, W. G. McNab & G. S. Scott
Managing Secretary Treasurer M. L. Moloney
Assistant Secretary A. J. Edwards
Producer Vacant
Assistant Producer Vacant
Stage Director Mr A. C. Taylor
Stage Manager Mr K. Jenks
Musical Director Vacant
Executive Miss Stirling Messrs A. B. Sharp F. Hargreaves R. L. Stewart & R. B. Reid
Mr Kirkpatrick paid tribute tot he work executed by Mr Scott in the collecting of membership fees and selling tickets to the staff.
Mr Scott replied
As Mr Spence did not stand for the position of Stage Director, Mr Alexander offered him the clubs sincere thanks and appreciation for the invaluable work he had put in to the Tomoana Players during his long association with them. Members present showed their appreciation by acclaim.
In replying Mr Spence thanked Mr Alexander and those present. He had enjoyed his many years association with the Players and in nominating Mr Taylor as his successor would give all the assistance required of him from an unofficial capacity
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Mr Kirkpatrick moved seconded Mr Alexander that Mr C. H. Heald & H. Lockhead be added to the list of honorary members.
Mr Alexander moved seconded Mr Moloney that Mr McKay be elected a Life Member for his untiring work for the Club since its formation.
In reply Mr McKay said that when the Tomoana Players were formed 17 years ago he never thought he would become a Life Member. He said that he had never be connected to an amateur organisation such as the Tomoana Players that had given so much and kept so little. This together with the co-operation the management had given over the years made the Tomoana Players something that is probably unequalled.
Building Fund. Moved by Mr Moloney seconded Mr Camp that the incoming committee have power to act.
Donations Mr Hargreaves moved seconded Mr Camp that customary donations not exceeding ₤40, be distributed between the usual organisations at Christmas.
Mr Spence recommended that the incoming committee should investigate the possibilities of a telephone for the Managing Secretary.
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Mr Spence also suggested that a re-union of some kind be kept in mind by the incoming committee and future committees.
In reply Mr Kirkpatrick said that the firm had this in mind for the occasion of the clubs 21st birthday.
Mr Alexander welcomed to the meeting a past member Mr P. Plummer.
Mr Moloney expressed the thanks of the meeting to the Chairman both for chairing the meeting & the help & interest he had shown during the past years and in particular last year.
The meeting ended at 9.10pm.
A. J. Edwards
Ass. Sec
A. K. Alexander
Chairman
17/11/61
Minutes of a Committee Meeting held after the General Meeting
Election of Chairman. Mr Edwards moved seconded Mr Hargreaves that Mr Sharp be elected chairman for the coming year
A. J. Edwards
Ass Sec.
Chairman
115
Minutes of a Committee Meeting held in the Fire Brigade Rooms on Thursday 10th November 1960.
Present Mr Sharp (Chair) Messrs Moloney Edwards Reid Stewart Taylor Jenks & Miss Stirling
Apologies for non attendance Mr Hargreaves
Correspondence Miss Stirling moved seconded Mr Reid that the inward correspondence be received.
Accounts
HB Herald Tribune ₤2.0.6
Russell Orr ₤3.16.6
Passed for payment on the motion of Mr Reid seconded Mr Jenks.
Consideration of Building
Mr Moloney moved seconded that a sub-committee be formed to go into the ways & means of building material required and the minimum size.
Mr Stewart moved that the President and the Chairman endeavour to secure a telephone for the use of the Managing Secretary and that the club offer to pay for it. Seconded Miss Stirling.
Miss Stirling moved seconded Mr Reid that Mr Moloney apply
116
to Joan & Russell Reid for the hire of scripts as circularised.
Play Selection Committee Moved Mr Stewart seconded Mr Reid that the Producer, Stage Director & Managing Secretary be the Play Selection committee.
Mr Edwards moved that Mr Reay be approved to take the office of Musical Director. Seconded Mr Reid.
The Chairman extended a welcome to Mr Jenks.
A. J. Edwards
Ass Sec.
H. B. Sharp
Chairman
24/11/60
117
Minutes of a Committee Meeting of the Tomoana Players held in the Fire Brigade Room Tomoana on Thursday 24th November 1960
Present. Mr Sharp (Chair) Miss Stirling Messrs Moloney Edwards Reid Taylor Stewart
Apologies Mr Reay
The minutes of the previous meeting were read and confirmed.
Appointment of Producer. Moved Mr Moloney seconded Miss Stirling that Mr J. Camp be appointed producer for the forthcoming play.
Telephone Mr Sharp reported that a telephone would be installed for the managing secretary.
Building Mr Taylor reported that Mr Spence had a plan for the proposed building for the club and would be meeting those concerned to discuss it next week.
Christmas Donations. Moved Mr Stewart seconded Mr Edwards that the 3 old peoples home receive ₤11 each and the childrens home ₤7
Dates of Performances
The following dates were penciled in and the theatres
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tentatively booked:-
Napier 21st (Dress Rehearsal) 22nd & 24thJuly 1961
Dannevirke 25th July 1961
Waipukurau 27th July 1961
Hastings 29th 31st July 1961 1st Aug 1961
Moved Mr Reid seconded Mr Stewart that the second night in Napier i.e. 24th July be deleted and the dates above be the performance dates.
Moved Mr Taylor seconded Miss Stirling that theatre booking deposits be paid.
Moved Mr Reid seconded Miss Stirling that the managing-secretary has the tape recorder overhauled.
Mr Stewart moved seconded Miss Stirling that the Managing – Secretary and the stage manager go into prices for electrical equipment.
Miss Stirling moved seconded Mr Reid that Lindisfarne College be allowed to borrow a spot.
A.G. Edwards
Ass. Sec.
Chairman
J. A. Sharp
119
Minutes of Committee Meeting held in the Fire Brigade Room on Wednesday 7th Dec 1960
Mr Sharp presided and there were also present Miss Stirling Messrs Reid Stewart Camp Taylor Reay & Moloney.
Apologies Mr Edwards
Minutes of the previous meeting were read and confirmed
Correspondence The inward correspondence were received and the outwards approved
Lamps Mr Stewart moved that a spot light and two dimmers be purchased along the lines of those quoted by J & R Reid Ltd Seconded by Mr Taylor
Napier Season Mr Stewart gave notice that at the next meeting he would move that the motion carried at our meeting of 24th November restricting our Napier season to one night be rescinded
Building Mr Taylor reported that progress was being made in connection with a hall to be built for rehearsals.
Welcome to Mr Camp the chairman welcomed Mr Camp as the producer for this season and assured him of support. Mr Camp replied.
Welcome to Mr Reay The chairman also welcomed Mr Reay as musical director expressing his pleasure of having Mr Reays association
M. Moloney
Secretary
A.B. Sharp
9/3/61
Chairman
120
Minutes of a Committee Meeting held in the Fire Brigade Rooms on Thursday 9th March, 1961.
Present Mr Sharp (Chairman) Miss Stirling, Messrs Moloney Edwards Camp Taylor Stewart Reid and Jenks.
Apologies were received from Mr Hargreaves and Mr Reay.
The minutes of the previous meeting were read and confirmed.
Correspondence The Inward was received and the outward approved. An application was received from Ebbet [Ebett] Park School for a share in profits from the forthcoming show.
Accounts Mr Taylor moved second Mr Reid that the following accounts be passed for payment.
Joan & Russell Reid ₤36.12.1
Wreath for the late Miss Caulton ₤1.1.0
The Secretarys action of purchasing a wreath was endorsed on the motion of Mr Taylor seconded Mr Stewart.
Notice of Motion. Mr Stewart moved that the motion restricting the Napier season to one performance be rescinded seconded Mr Moloney.
Confirmation of Proposed Play Mr Camp moved seconded
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Mr Taylor that “Dry Rot” be the play for the forthcoming season.
Mr Moloney & Mr Stewart spoke to the effect that over the last few years the enforcing of Rule 36 had been relaxed and that it was the clean nature of the plays presented by the Tomoana Players that had given them an excellent reputation. With this in mind Mr Edwards moved seconded Mr Reid that the play selection Committee should select what they considered to be obscene and present them to the executive with their recommendations.
Casting Committee The following were elected on the motion of Miss Stirling seconded Mr Taylor: –
Mr Moloney
Mr Camp
Mr Stewart
Reports.
Telephone. The managing-secretary’s telephone had been installed.
Mr Taylor reported that the spots and lamps had arrived.
Building Mr Taylor submitted a proposed plan for club rooms and said that the cost would be approximately ₤1100. Mr Moloney said that Mr Taylor & he would discuss this matter further with the President.
Application for share of Profits.
123
Minutes of Committee Meeting held in the Fire Brigade Rooms on Monday 10th April 1961.
Present. Mr Sharp (Chairman) Miss Stirling Messrs Moloney Edwards Hargreaves Taylor Reid Stewart & Reay
Apology Mr Jenks
The minutes of the previous meeting were read and confirmed.
Accounts. On the motion of Mr Edwards seconded Mr Taylor the following account was passed for payment Foster Brooks ₤6.0.1
Correspondence. The Inward was received and the outward approved on the motion of Miss Stirling seconded Mr Stewart.
Application for Funds.
All present agreed that the Colenso High School would be the third party along with Napier Merchant Navy Club and the Apostleship of the Sea to share in the profits of the Napier season.
Approval
Mr Edwards moved seconded Mr Hargreaves that Mr Camps request for Mr Jim Francis (Flash Harry) & Mrs Jessie Swanson (the Maid) to take part in the forthcoming play be approved.
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Transport Officer for Rehearsals.
Mr Reay was appointed on the motion of Mr Stewart seconded Mr Hargreaves.
Finance. The Bank of New Zealand gave Mr Moloney the authority to run an overdraft until money was received. This was accepted on the motion of Mr Hargreaves seconded Mr Reid.
Reports.
Producer. Casting completed.
Stage Manager. The Cooperage will be ready for use within a fortnight.
All present agreed that Mr Moloney act as Producer for two weeks because of Mr Camp’s annual leave.
A. G. Edwards
Ass. Secretary
Chairman
J. B. Sharp
31/4/61
125
Minutes of the Tomoana Players held in the Fire Brigade Room on Monday 1st May 1961.
Present. Mr Sharp (Chairman) Miss Stirling Messrs Moloney Edwards Hargreaves Taylor Reid Reay Camp & Stewart
The minutes of the previous meeting were read and confirmed.
Correspondence The inward was received and the outward approved on the motion of Mr Camp seconded Mr Taylor.
Application from Waipawa Boy Scouts. Mr Hargreaves moved seconded Mr Camp the Producer, Managing-secretary and Stage Manager inspect the Waipawa Theatre.
Other Applications
Moved Mr Hargreaves seconded Mr Reay that the following receive equal share from the Hastings season
Plunket Society
Ebbett Park School
Heretaunga Intermediate School.
Mr Hargreaves reported that he had been approached by Mr Bogel of Gisborne enquiring of the possibilities of help financial assistance by the club for Greater Gisborne (Inc.) Mr Bogel is to write, but until he does the matter will not be discussed.
Reports
Producer. Three readings and one
127
Minutes of the Tomoana Players Committee Meeting held in the Fire Brigade Rooms on Monday 15th May 1961.
Present. Mr Sharp (Chair) Miss Stirling, Messrs Moloney, Edwards, Jenks, Taylor, Reay, Hargreaves, Reid, Stewart.
Apology was received from Mr Camp.
The minutes of the previous meeting were read and confirmed.
The Inward Correspondence was received and the outward approved on the motion of Mr Hargreaves seconded Mr Reay.
Waipawa Season.
Mr Stewart moved seconded Mr Reid that the Waipawa season be forgone.
Mr Hargreaves moved seconded Miss Stirling that the Managing- secretary write to the Waipawa Boy Scouts advising them of the Committee’s decision and recommending that they apply for consideration earlier next year.
Preferential booking this year is to be only on Tuesday & Monday. Moved Mr Hargreaves seconded Mr Jenks
Mr Hargreaves moved seconded Miss Stirling that preferential booking for the cast be as in former years.
128
It was moved by Mr Hargreaves seconded Miss Stirling that 400 preferential tickets be printed.
Moved Miss Stirling Seconded Mr Hargreaves that the Managing-Secretary and the Chairman arrange to their discretion financial assistance to those people transporting the cast to play practices. Mr Stewart moved seconded Mr Hargreaves that the lighting mediums required by the Stage Manager be purchased by the Managing Secretary.
A.J. Edwards
Ass. Sec.
A. B. Sharp
Chairman
30.8.61
129
Meeting Tomoana Players Held in the Fire Brigade Rooms on 30th May 1961.
Present Mr Sharp (Chair) Miss Stirling Messrs Moloney, Edwards, Taylor, Jenks, Reid, Stewart, Hargreaves and Reay
An apology was received from Mr Camp.
The Minutes of the previous meeting were read and confirmed.
Admission Prices. Moved Mr Stewart seconded Mr Moloney that admission prices be 5/-.
Moved Mr Stewart seconded Mr Hargreaves that the staple gun should be sent away to be repaired or in the case of it not being repairable a new one to be purchased.
It was agreed that the Stage Manager and Managing Secretary arrange the hire of an omni-van for the stage staff as was done last year.
Mr Taylor reported that the lighting mediums had arrived
Mr Hargreaves said that he would supply the gun required to be shot off-stage during the play. The consent of the Police is to be asked.
A working bee was arranged for Saturday 10th June 1961 at 8.30pm.
A. J. Edwards
Ass. Sec.
J. B. Sharp
Chairman
13/6/61
130
Minutes of the Tomoana Players Executive meeting in the Fire Brigade Rooms on Tuesday 13th June, 1961.
Present Mr Sharp (Chair) Miss Stirling Messrs Reid, Reay, Stewart, Hargreaves, Camp, Moloney, Taylor and Edwards.
The Minutes of the Previous meeting were read and confirmed.
Correspondence. The Inward was received on the motion of Mr Hargreaves seconded Miss Stirling.
Accounts. Mr Hargreaves moved seconded Mr Edwards that the following be passed for payment.
Birthright Subscription ₤1/4/-
Joan & Russell Reid ₤6/10/-
Wardrobe. Mr Hargreaves moved seconded Mr Stewart that the Producer & Managing Secretary hire suits as required by the producer.
Mr Hargreaves moved seconded Mr Reid that the wardrobe expenses be carried over.
Mr Camp gave a formal invitation for all committee member to attend any practices.
Programmes. These are to take the same form as previous years with the addition if possible the amount donated to various organisations during the past few years.
A. J. Edwards
Ass Sec.
A. B. Sharp
30/6/61
Chairman
131
Meeting of the Tomoana Players held on Friday 30th June 1961 in the Fire Brigade Rooms.
Present Mr Sharp presided over the following members: Messrs Moloney, Edwards, Reay, Reid, Taylor, Jenks, Stewart & Hargeaves.
Apologies were received from Mr Camp and Miss Stirling who was unable to attend the closing stages of the meeting.
The Minutes of the previous meeting were read and confirmed.
Correspondence Mr Taylor moved seconded Mr Reay that the outward correspondence be approved.
Accounts. It was moved by Mr Edwards seconded Mr Reid htat the following account be passed for payment.
Bryant & Gadd ₤4.4.0
Advertising Moved Mr Edwards seconded Mr Jenks that ₤65 approximately be spent on advertising on radio and in the newspaper. A sub committee comprising the Managing Secretary and the Assistant Secretary was elected to handle this matter.
Programmes The form of programmes submitted by the Managing Secretary was approved.
132
Transport Officer. Mr Reid was elected on the motion of Mr Moloney seconded Mr Edwards.
Working Bee. A working bee is to be held on Saturday 15th July at 8 am.
Invitation to Mr & Mrs Coleman. All agreed that Mr & Mrs Coleman should receive a formal invitation.
Reservations. Moved Mr Hargreaves seconded Mr Taylor that complimentary tickets and reservations of same be as in previous years.
Hair Styling. All agreed that the club should meet the costs of any necessary hair styling.
A.J. Edwards
Ass. Sec.
A. B. Sharp
Chairman
11/7/61
133
Minutes of the Tomoana Players meeting held in the Fire Brigade Rooms on 11th July 1961.
Present. Mr Sharp (Chair) Miss Stirling Messrs Moloney, Reay, Stewart, Reid, & Edwards.
Apologies were received from Mr Hargreaves & Mr Camp.
The Minutes of the previous meeting were read and confirmed
Correspondence The outward was approved on the motion of Miss Stirling seconded Mr Taylor.
The following account was passed for payment on the motion of Mr Reid seconded Mr Reay
Greater Hastings ₤1
Departure time for Dannevirke. It was agreed that leave for staff be from 3.30pm
Alteration to plan opening date
Mr Edwards moved seconded Mr Reid that the plan opening date in Hastings be changed from the 17th July to the 25th July 1961 for public booking and one day before i.e. the 24th July for preferential bookings.
Social Evening. Moved Mr Moloney seconded Mr Taylor that Mr Edwards arrange the social evening.
A. G. Edwards
Ass. Sec.
A. B. Sharp
Chairman
18/7/61
134
Minutes of the Tomoana Players meeting held in the Fire Brigade Rooms on 18th July 1961
Present Mr Sharp (Chair) Miss Stirling Messrs Moloney Camp Edwards Hargreaves Taylor Jenks Reid Stewart & Reay.
Moved Mr Hargreaves seconded Mr Stewart that Mr Bloore as Works Manager and his wife be invited to the social evening.
Correspondence. Albion Insurance Co. Moved Mr Hargreaves second Mr Stewart that an Insurance policy as submitted by Mr Moloney be taken to cover all persons connected with the play while travelling etc.
Accounts Moved Mr Taylor seconded Mr Reay that the following be passed for payment T. Richie Ltd ₤1.16.6
Deposit for Rental van ₤5 – –
Mr Moloney agreed to arrange time off for Mr J. Francis.
Next meeting to be arranged at a later date.
A.J. Edwards
Ass. Sec.
A. B. Sharp
Chairman
21/7/61
135
Minutes of the Tomoana Players Committee meeting held on 21st July 1961 in the Fire Brigade Room.
Present Mr Sharp (Chair) Miss Stirling Messrs Edwards Reid, Reay, Stewart and Hargreaves.
Apologies Messrs Jenks Taylor Camp and Moloney.
The Minutes of the previous meeting were read and confirmed.
Moved Mr Edwards seconded Mr Hargreaves that a liquor licence be arranged for the social evening.
Moved Mr Hargreaves seconded Mr Stewart that the executive of the committee be empowered to purchase a gift for Mr R. Spence in the vicinity of ₤10.
A. J. Edwards
Ass. Sec.
1.8.61
A. B. Sharp
Chairman
138
Minutes of a Meeting of the Tomoana Players held on Tuesday 1st Aug 1961 in the Fire Brigade Rooms.
Present Mr Sharp (Chair) Miss Stirling Messrs Moloney Edwards Stewart Taylor Reay & Hargreave.
Apologies Mr Reid Mr Camp.
Correspondence Moved Miss Stirling seconded Mr Reay that the Inward Correspondence be received.
The Minutes of the previous meeting were read and confirmed.
Mr Stewart moved seconded Mr Reay that Mr Moloney be empowered to pay all accounts relating to the cost of the production.
Insurance Moved Mr Stewart seconded Mr Taylor that the accident insurance premium covering the members of the cast and stage and those travelling be a charge against the Production account.
Mr Hargreaves moved seconded Mr Edwards that the Producer be presented with a mounted photograph of the set and cast of “Dry Rot”.
A. J. Edwards
Ass. Sec.
A. B. Sharp
Chairman
139
Minutes of a Committee Meeting of the Tomoana Players held in the Fire Brigade Rooms on
Present Mr Sharp (Chairman) Miss Stirling, Messrs Moloney, Edwards, Jenks, Hargreaves Reay and Taylor.
The Minutes of the previous meeting were read and confirmed.
The Inward correspondence was received on the motion of Mr Hargreaves seconded Mr Reay.
Statement of Accounts
Mr Moloney presented a provisional Balance Sheet for each centre the Players performed at.
Wardrobe expenses Moved Miss Stirling seconded Mr Hargreaves that the club pay all wardrobe expenses.
Moved Mr Hargreaves seconded Mr Edwards that travelling expenses be taken into the production A/C.
A letter of thanks is to be sent to the Troubadours.
Mr Reay moved seconded Miss Stirling that the Tomoana Players received 10% of all net profits.
A. J. Edwards
Ass. Sec.
A. B. Sharp
Chairman
140
Minutes of the 19th Annual General Meeting of the Tomoana Players held in the Fire Brigade Rooms Tomoana on Thursday 16th November 1961 at 7.45 pm.
The Club President and Chairman of the meeting Mr Alexander presided over the following members.
Mrs Swanson, Misses Hughes Wood Stirling and Grooby Messrs Moloney Sharp Francis Reid Reay Frieman Brown Tylor Jenks Camp Thomas Kirkpatrick and Edwards
Apologies were received from Mr & Mrs H. L. Spence, Messrs Bone, Scott, R. Spence, Lockhead, Stewart, McKay, Hannon & Miss Goodall.
Mr Alexander welcomed those members present.
Annual Report. Mr Alexander presented the Annual Report and moved that it be adopted. The motion was seconded by Mr Thomas.
Annual Balance Sheet. Mr Moloney presented the Balance Sheet and moved that it be adopted. Seconded Mr Sharp.
The Minutes of the Previous Annual General Meeting were read & confirmed. Mr Moloney moved seconded Mr Camp that matters arising out of the minutes be dealt with under General Business.
Election of officers
the Officers for the ensuing year
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were elected as follows:-
Patron Mr A. Kirkpatrick
President Mr A. K. Alexander
Vice Presidents Messrs Bloore, Bone, Beere, Dillon, Godfrey, Mays, McNab & Scott.
Managing/ Secretary/ Treasurer Mr M. L. Moloney
Assistant Secretary Mr A. J. Edwards
Producer Mr J. Camp
Assist Producer Vacant
Business Manager The Secretary
Stage Director Mr S. C. Taylor
Stage Manager Mr K. Jenks
Musical Director Mr M. E. Reay
Executive (5) Miss Goodall
Mr A. B. Sharp
Mr R. B. Reid
Mr R. L. Stewart
Mr W. Tiernan[?]
Six nominations were received for the executive and a secret ballot took place.
Mr Alexander moved seconded Mr Thomas that the ballot papers be destroyed and all present showed their appreciation by acclamation to the scrutineers Mrs Swanson and Mr Francis.
Mr Alexander extended his congratulations and thanks on the fine work and success of “Dry Rot”.
Mr Thomas endorsed Mr Alexanders remarks and added that Mr Camp had done an excellent job in casting and producing the play.
Mr Hargreaves had left Tomoana and was not standing for the executive.
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Mr Alexander gave thanks on behalf of the Club for the time and work he had contributed over the years and he hoped Mr Hargreaves would maintain a close connection with the work of the Tomoana Players in the future.
Mr Alexander also congratulated Mr Taylor on his very able Stage Direction and the success he had gained.
As Miss Stirling was not available for the position of Property Mistress Mr Alexander extended on behalf of the Tomoana Players the best wishes for her future marriage and appreciation of the excellent work she had done over the years.
Mr Moloney paid a special tribute to the assistant secretary. He also thanked the executive and the producer for the excellent co-operation he had received during the year. Since the telephone was installed he had been able to work along with the producer very closely without inconveniencing other members of the staff Mr Moloney also pointed out that as a gesture to the Company the Tomoana Players paid the installation and rental of the telephone & this amount will appear on next years balance sheet.
Mr Alexander congratulated and thanked Mr Moloney for the fine work he had done during the year not only in firms time but in his own time. All present applauded Mr Moloney and his work.
143
Question of Annual Donations to Various Homes
Mr Moloney moved seconded Mr Sharp that the same allocation of ₤40 be distributed among he various homes as was done last year.
Thanks Mr Kirkpatrick thanked those present for his re-election as Patron. He congratulated the Players on their success.
Suggestion of Reunion
It was moved by Mr Thomas seconded Mr Moloney that a reunion be held in the 20 year and that the executive have power to form a sub committee to work out details and present them to the executive and the management.
Rehearsal Room
All present agreed that the question of a Rehearsal Room be held in abeyance.
Minimum price of admission to the Annual Production.
Mr Edwards moved that the incoming committee make a minimum of 6/- per person. Motion seconded by Mr Camp and carried.
Change of Performing Days in Napier
Moved by Miss Stirling seconded Mr Amp that the incoming committee consider the possibilities of playing in Napier on the Friday and Saturday instead of Saturday and Monday as in previous years.
144
Question of distribution of Profits
All agreed that the present system of distributing profits should not be changed.
Mr Taylor spoke of the work Mr Spence had done during the years he was associated with the Tomoana Players and he had much pleasure in moving that Mr Spence be elected an honorary member of the Tomoana Players. Mr Moloney seconded and the motion was carried unanimously
Mr Camp thanked the Managing Secretary Stage Director and the executive for the co-operation he had received during the period of producing the play. He said that even his smallest request was attended to promptly and efficiently which showed the efficiency and keeness of those persons he was connected with.
The meeting ended at 9.25pm.
A. G. Edwards
Asst. Secretary
A.K. Alexander
Chairman
At a meeting of the executive following the Annual Meeting Chaired by Mr Alexander, Mr Sharp was duly elected chairman on the motion of Mr Camp seconded Mr Reay.
A.G. Edwards
Ass. Soc.
Chairman
145
Minutes of the Tomoana Players Executive Meeting held in the Fire Brigade Rooms on Friday 24th November 1961
Present Mr Sharp ( Chair) Miss Goodall, Messrs Moloney, Edwards, Reid, Taylor, Reay, Jenks, Tieman and Stewart.
The Minutes of the previous meeting were read and confirmed.
Apology received from Mr Camp.
Correspondence The Inward Correspondence was received on the motion of Mr Edwards Seconded Mr Reay.
Performance Dates.
Mr Edwards moved seconded Mr Tieman that the performance dates be as follows
Dannevirke 24th July 1962
Waipukurau 26th July 1961
Hastings 29th 30th 31st July 1961
Napier 1st 2nd August 1962
Reunion Moved Mr Moloney seconded Mr Taylor that Miss Goodall be the convenor of the proposed re-union with Mr Alexander Mr Moloney & Mr Edwards to act ex officio.
Play Selection Committee
The committee is to be the Producer – Stage Manager and Managing-Secretary
Property Mistress It was moved and seconded that Miss Grooby be
147
The Minutes of an Executive Meeting of the Tomoana Players held in the Fire Brigade Rooms on Tuesday 23rd January 1962.
Present Mr Sharp (Chair) Mr Alexander Miss Goodall Messrs Moloney Edwards Reid Stewart Taylor
Apologies were received from Miss Gooby Messrs Jenks Tieman and Camp.
Mr Moloney reported that the theatre bookings had been confirmed.
The selection of the play is well underway reported Mr Moloney
Accounts The action of the Managing Secretary of paying the following accounts were approved on the motion of Mr Taylor seconded Mr Edwards
Telephone a/c 10.13.11
Deposit on Napier Theatre 5.0.0
South British Insurance Co 6.4.0
H. B. Herald Tribune 13.6
Russell Orr 1.10.0
Correspondence All present agreed that the inward correspondence be held over to the next meeting.
Mr Sharp welcomed Mr Alexander to the committee meeting
Mr Moloney reported that between 200 and 250 people
148
were expected to attend the reunion. The sub committee had tentatively booked the Farmers Tea Rooms and the Blue Room. It is the intention of the committee to hold a cocktail party followed by a dinner and then a get together afterwards. The cost for the cocktail party and dinner would be 25/- or 26/- per head all costs included and the hire of the blue room an additional ₤20 approximately.
Mr Edwards moved seconded Mr Taylor that the reunion should follow the lines as recommended by the sub committee namely that on August 4th 1962 a cocktail party shall be held in the Blue Room commencing at 6.00pm followed by a four course dinner in the cafeteria and then a final get together in the Blue Room.
Mr Moloney seconded Mr Taylor that the sub committee be given power to act in connection with the reunion and that the chairman be consulted when payment of the clubs monies is involved.
Mr Stewart moved seconded Mr Reid that the sub committee should consider the possibilities of having a photographer present at the reunion.
A.G. Edwards
Ass Sec. A.B. Sharp
Chairman
11/4/62
149
The Minutes of a Committee Meeting of the Tomoana Players on Thursday 12th April 1962.
Present Mr Sharp (Chair) Misses Goodall & Grooby, Messrs Moloney, Edwards, Taylor, Reid, Stewart, Tierman and Jenks.
Apologies were received from Messrs Reay & Camp.
Correspondence The Inward was received and the outward approved on the motion of Mr Edwards seconded Mr Taylor.
Accounts. The action of the Chairman and Managing Secretary in paying the following accounts was approved on the motion of Mr Edwards seconded Miss Goodall.
Bryant & Gadd ₤3 19.10
J. & R Reid Ltd ₤1.2.3
An account from J.&R Reid Ltd of 7/7 was passed for payment on the motion of Miss Goodall seconded Mr Edwards.
Confirmation of Play Selected by the Production Committee.
Mr Moloney reported that the production committee had selected the play “Simple Spyman” written by J. Chapman
150
the author of “Dry Rot”. The cast involved 9 men and 2 women. It is a 3 act play and has two sets.
Mr Stewart moved that the play Simple Spyman be the production for 1962. Seconded Miss Goodall.
Purchase of Scripts Miss Goodall moved seconded by Mr Tieman that the scripts (16) be purchased.
Audition notices . It was Moved by Mr Taylor seconded Miss Goodall that notices to the effect that auditions will be held for persons interested in being in the cast of the 1962 production.
Authority for outside members for cast if necessary.
Purchase of additional equipment . Miss Goodall moved seconded Mr Tieman that the Managing Secretary order the following equipment as outlined by Mr Taylor: Two dimmers and two spot lights to the value of ₤58 approx.
A.G. Edwards
Ass. Sec.
A. B. Sharp
Chairman
1/5/62
151
Minutes of the Committee Meeting held in the Fire Brigade Rooms on Monday 1st May 1962 at 12.30pm.
Mr Sharp chaired the meeting which was attended by the following members:- Misses Goodall and Grooby, Messrs Moloney Edwards Taylor Jenks Reid Stewart Tieman & Reay
And apology for absence was received from Mr Camp.
Wardrobe Mistress Mr Moloney moved seconded by Mr Stewart that Miss Goodall be Wardrobe Mistress for the season.
Transport Officer All present agreed that Mr Reid handle transport arrangements for the whole show.
Publicity Mr Stewart moved seconded Mr Reid that the secretary & the assistant secretary handle the publicity arrangements.
Souvenir Programme. Mr Moloney moved seconded Mr Tieman that Mr Reid approach Mr Skelton & several other persons known to himself to submit designs for the cover of the programme.
152
Approval of Outside Members of the Cast
The action of the producer in acquiring the services of Mr P. Mackie and Mr B. Logan for the cast was approved on the motion of Mr Taylor seconded Mr Edwards.
Report by Stage Manager.
Mr Taylor reported that the scenery would be moved into the cooperage on Sunday the 6th May 1962
The Committee agreed that Mr Moloney should speak to the cast informing them of the policy of the club and what is expected of them as members of the cast.
Photographs Mr Reay raised the question of the poor quality of the photographs in recent years. He suggested that this should be looked into. As time did not permit this subject to be discussed it is to be held over to the next meeting.
A.J. Edwards
Ass Secretary
A. Sharp
Chairman
11/5/62
153
Minutes of the Tomoana Players committee meeting held in the Fire Brigade Rooms on Thursday 11th May 1962
Present Mr Sharp (Chair) Miss Grooby Messrs Moloney Edwards Taylor Jenks Reid Tieman & Reay
Apologies An apology was received from Mr Camp. Mr Stewart and Miss Goodall were absent because of holidays
The minutes of the previous meeting were read and confirmed.
Correspondence The Inward was received and the outward approved on the motion of Mr Edwards Seconded Mr Reay.
Accounts
Joan & Russell Reid ¾
Passed for payment on the motion of Mr Edwards seconded Mr Reid.
Photographs All agreed that the photographs that had been taken during the past few years were not up to a standard that the club had been used to. Mr Moloney said that he would consult Mr R. Orr on the matter with the recommendation that the photographs this year be taken from the stalls with a wide angled lense instead of from the Dress Circle as in previous year
154
Adoption of Programme Cover
Mr Edwards moved seconded Mr Taylor that the programme cover designed by Mr Skelton and submitted by Mr Reid be approved.
Share of Profits – Hastings
Heretaunga Intermediate School and the Hastings Intermediate Schools application for a share of the 1962 season profit were tabled. After discussion Mr Reay moved seconded Mr Jenks that the two schools share equally the proceeds of this years performances.
Admission
Moved by Mr Taylor seconded Mr Reid that the admission charge be 6/- & 3/- for the 1962 season
Preferential tickets are to (be) discussed at the next meeting.
A. J. Edwards
Assist. Secretary
A. Sharp
Chairman
30/5/62
155
Minutes of a Committee Meeting held on Tuesday 29th May 1962 in the Fire Brigade Rooms.
Present. Mr Sharp (Chair) Misses Grooby & Goodall Messrs Moloney, Edwards, Taylor, Reay, Jenks, Tieman, Stewart & Reid.
An apology was received from Mr Camp.
Preferential tickets Mr Taylor moved seconded Mr Reay that preferential tickets and Booking be as in previous years.
Correspondence The inward was received and the outward approved on the motion of Mr Edwards as seconded Miss Goodall.
Membership Mr Moloney report that Mr Scott had received ₤19 in membership fees which was not up to last years figure and he (Mr Scott) did not think the there would be the same membership as last year. All present agreed that the work Mr Scott is doing is invaluable to the club so Mr Edwards moved seconded Mr Taylor that a letter of gratitude be sent to Mr Scott thanking him for his
156
excellent services with regards collecting of membership fees.
Preparation of Programmes Moved Mr Taylor Seconded Mr Reid that Mr Moloney be empowered to co-opt the assistance of Mr McKay to write a short history of the Tomoana Players and Mr Kirkpatrick to write a Foreword.
Photographs for Programmes
To be discussed at Next Meeting.
Confirmation of Travelling expenses.
Moved Mr Taylor seconded Mr Reay that the action of the Managing Secretary Chairman and Transport Officer of paying Mr Hemmingway ₤3 and Mr Camp ₤5 be approved and that Mr Reid be empowered to draw any money for travelling expenses he thinks are warranted.
Reunion. Mr Moloney report that the President and he had discussed the matter with Mr Kirkpatrick. Mr Kirkpatrick reported that the firm would pay 8/- per head up to 200 which would bring in a maximum ₤80
Mr Moloney moved that a meeting be held on Tuesday 5th June 1962 to discuss the Reunion. The motion was seconded & passed.
A. G. Edwards
Assist. Sec.
S. T. Taylor
Chairman
13.6.52
157
Minutes of the Special Meeting held in the Fire Brigade Room on 6th June 1962 called for the purpose of arranging details of the forthcoming reunion Present Mr Sharp (in the chair) Misses Goodall & Grooby. Messrs Taylor, Stewart Jenkins, Tieman, Reay & Reid.
Apologies Messrs Edwards & Camp.
A long discussion took place on the question of making a charge for members attending or the “Players” meeting the cost. All members present put forward their views.
Mr Stewart moved and Mr Taylor seconded that no charge be made to members who were desirous of attending the reunion function.
Mr Moloney moved seconded by Miss Goodall that admission to the reunion be by invitation only and that no exception be made without reference to Miss Goodall.
It was decided that all members attending should wear a name tag and will be admitted by this means.
The forwarding of a further circular in charge of Miss Goodall is to be sent out as soon as prepared.
Mr Taylor moved seconded by Mr Tieman that Miss Goodall be granted ₤5 for petty expenses.
The following sub-committee was set up to handle details Miss Goodall and Messrs Reay & Moloney
S.C. Taylor
13.3.62
158
Minutes of a Committee Meeting of the Tomoana Players held in the Fire Brigade Rooms on Wednesday 13th June 1962.
Present Mr Taylor (Chairman elect in the absence of Mr Sharp) Miss Goodall Messrs Moloney Edwards Reay Stewart Camp Reid Tieman & Jenks.
An apology was received from Mr Sharp.
The Minutes of the Previous two meetings were read and confirmed.
Correspondence. The Inward correspondence was received on the motion of Mr Camp seconded Mr Jenks
A letter was received from Miss Goodall resigning from her position of wardrobe mistress. Her resignation from the position was accept with regret and the thanks of the committee were extended to her . Miss Goodall informed the committee that Miss J. White should be approached to fill the position. As a result of talk around this subject Mr Stewart moved seconded Mr Edwards that Miss J. White be approached to carry on the position of Property Mistress. The motion was carried.
Share of Napier Profits
As no application had been received for help in Napier Mr Camp moved seconded Mr Reid that Mr Moloney contact the Napier Kindergarten Association with the view that they sell tickets and share in the profits. Failing this then the surf
159
clubs to be approached.
Transportation of Scenery
Mr Moloney reported that he had been in contact with Barry Bros and Powdrells. Both companies were willing to make available an articulated truck. He had arranged that Barrys transport the scenery to Waipukurau and Napier and Powdrells to Dannevirke.
Photographs for programmes
Mr Stewart moved seconded Mr Reid that Mr Kirkpatrick’s Mr Thomas’s and Mr Moloneys photographs be incorporated in the programme.
All present agreed that an invitation be sent to the three carrying companies – Barry Bros Ltd, Powdrells, and Robt Holt & Sons Ltd.
Report from Reunion Sub-committee
Miss Goodall reported that the following information would be included on the invitation
1. That no reply would mean that the invitation is not accept.
2. If the invitation is accepted a name card will be sent and the name card will admit the person to the reunion.
Invitations will be sent to all persons except those who have replied saying they will not be able to attend. All present at the meeting agreed on this form.
160
Mr Camp reported that the play is progressing satisfactorily.
Mr Moloney reported that he is awaiting replies from the two Hastings Intermediate Schools. On receiving them he said he would then set about arranging the tickets.
Mr Taylor reported that the carpenters had finished the set and the painters were progressing satisfactorily.
Mr Moloney proposed a vote of thanks to the chair.
A.J. Edwards
Ass. Sec.
A.B. Sharp
Chairman
29/6/62
161
Minutes of a Committee Meeting of the Tomoana Players held on the 29th June 1962 in the Fire Brigade Rooms.
Present. Mr Sharp (Chair) Misses Goodall and Grooby, Messrs Moloney Edwards Taylor Jenks Reay Reid Stewart and Tieman.
An apology was received from Mr Camp.
The Napier Free Kindergarten replied that they welcomed the opportunity in sharing in the profits of the Napier season.
Correspondence. The Inward was received and the outward approved on the motion of Mr Taylor seconded Mr Reid.
Accounts. The following were passed for payment on the motion of Mr Taylor seconded Mr Edwards.
Beechy & Underwood £2-2-0.
Reports. Mr Moloney reported on behalf of the producer that Act 2 was proving a little difficult but would be overcome with more practice, otherwise things were progressing well.
Mr Taylor reported that the tickets & posters were in
162
the printers hand. Box office contacts had been made and the arrangements made.
Mr Reay reported that he had placed an order for the National Anthem.
Reunion. Miss Goodall reported that final arrangements had been made with the caterers. The cost is to be £1 per head plus waiters and liquor.
All present agreed that the question of artists for the reunion be discussed at the next meeting.
Wardrobe Mistress
Mr Moloney moved seconded Mr Stewart that Mrs Musson be elected wardrobe mistress.
Moved by Mr Taylor seconded Miss Grooby that Mr & Mrs Sparks be invited to the Reunion.
All agreed that Mr Toothill be asked to audit the books for the ensuring year and also he should receive an invitation to the reunion.
A G Edwards
Ass. Sec.
S B Sharp.
163
Minutes of Committee Meeting held in the Fire brigade [Brigade] room on Tuesday 17th July 1962 at 12.30pm.
Present Messrs Sharp (Chair) Reid, Reay, Jenks, Tieman, Taylor Stewart, Camp Moloney and Misses Grooby & Goodall.
Apologies Mr Edwards
On the motion of Messrs Taylor & Tieman the following accounts were passed for payment.
Foster Brooks 15.4.0
Greater Hastings 1.0.0
Noel Wilson 1.0.10
Harvey Fulton & Hill 7.0.0
Correspondence Mr Camp moved that the outward Correspondence be approved and inward received seconded by Mr Stewart & Carried.
The issuing of complimentary tickets to be left in the hands of the secretary on the motion of Mr Taylor seconded by Mr Reid.
The producer reported that the show was making good progress, and should be at it’s peak when presented.
Licence for Reunion. It was resolved on the motion of Miss Goodall seconded by Mr Tieman that a Liquor licence for the reunion dinner be secured.
Toast list. The following toast list was decided upon
The Chosen Mr Alexander
Tomoana Players Mr Coleman and
164
Mr Kirkpatrick.
Absent Friends Mr Moloney.
The reunion Sub committee is to have power to add to toast list if thought necessary.
Wardrobe The question of wardrobe expenses was laid down at 50% of cost to be paid by the Players where the members of the cast could make further use of the articles and that players pay the full cost when the article used could not be of further use remaining the property of the Players and that decisions in this matter be left in the hands of the Chairman & Secretary moved by Mr Reid and seconded by Mr Camp.
Progamme Sellers It was decided to ask the schools to provide program [programme] sellers
Mr Sharp offered the good wishes of the committee to the members C [cast] in the forthcoming production
M L Moloney
Secretary
R.B. Reid
Chairman
16/8/62
165
Minutes of a Special Executive Meeting held in the Fire Brigade Rooms on 31st July 1962
Present. Mr Sharp (Chairman) Miss Grooby, Messrs Edwards Tieman Reid & Reay
Apologies for absence were received from Miss Goodall, Messrs Moloney Jenks Taylor & Stewart.
Previous minutes not read by agreement.
Presentation for J Camp.
Mr Edwards moved seconded Miss Grooby the [that] £5 be allocated to buy Mr J Camp a gift for his work in producing the play.
Moved Mr Reid seconded Mr Tieman that the Managing – Secretary and the assistant Secretary be empowered to select the gift.
Share of Profits.
Moved by Mr Reay seconded Mr Reid that the club should receive 10% of the Net Profit of all performances
A G Edwards
Assist Secretary
R.B. Reid
Chairman
16/8/62
166
Minutes of a Committee Meeting held in the Fire Brigade Rooms on Thursday 16th August, 1962.
Present. Mr Reid (Chairman in the absence of Mr Sharp) Miss Goodall, Messrs, Moloney Edwards Jenks Taylor and Stewart.
Apologies for absence were received from Messrs Reay and Sharp.
The minutes of the two previous meetings were Read and confirmed.
Correspondence. The Inward was received & the outward approved on the motion of Mr Stewart seconded Mr Taylor.
Accounts. The following were passed for payment on the motion of Miss Goodall seconded Mr Stewart:-
Joan & Russell Reid £61 19 10
Farmers Tea Rooms 246. 4. 0
Hawke’s Bay Farmers 25 17. 6
de Pelichet & McLeods 47. 2 3
Mr Stewart proposed a vote of thanks to Miss Goodall for her excellent work on arranging the 20th Anniversary Dinner. Mr Moloney seconded the vote of thanks.
Miss Goodall thanked the committee for the spray of flowers she received and the co-operation she had had during the previous months preparation.
Mr Jenks moved that the action of the sub committee in purchasing a gift to the value of £7/10/- be approved motion seconded by Mr Stewart & carried.
167
Permission was granted for Mr Maloney to wind up Production Accounts on the motion of Mr Jenks seconded Miss Goodall.
P.O.SB. A/C
Mr Edwards moved seconded Mr Jenks that the money in the P.O.S.B A/C be transferred to Bank of New Zealand A/C and that the P.O.S.B. A/C be closed.
Letters one from Mr R Yule and one from Mrs Martin, commending the 20th anniversary reunion were tabled.
A.G. Edwards
Assist Sec
A.B. Sharp
Chairman
5/9/62.
168
Minutes of a Committee Meeting held in the Fire Brigade Rooms on the 5th Sept, 1962.
Present. Mr Sharp (Chairman) Messrs Moloney Edwards Jenks Tremain Stewart Reay and Reid
Apologies
Miss Goodall
Mr Taylor & Mr Camp could not be contacted as they were on holiday.
The minutes of the previous meeting were Read & Confirmed
Mr Moloney reported that he had closed the P.O.S.B. A/C and transferred the money to the Bank of New Zealand A/C.
Correspondence
The Inward was received on the motion of Mr Stewart seconded Mr Reay.
Accounts
The following account was passed for payment
F.L. Bone 7/4d
Report of Profits of the 1962 Season
Mr Moloney reported that £431.19.4 has been distributed among all the organisations. He then presented the Balance Sheets of each Performance.
170
Annual Meeting 1962
Minutes of the Annual meeting held in St Andrews Hall on Thursday 22nd November 1962 at 7.30.
The President Mr A K Alexander occupied the chair and there were also present Messrs Taylor, Logan, Agnew, Sharp, Scott, Camp, Thomas, Kirkpatrick, Jenks, Reay, Hurley & Maloney.
Apologies received from Miss Goodall, Messrs Bone, Stewart, Reid, Spence were sustained.
Minutes of the last annual general meeting were read and confirmed.
Mr Alexander extended a welcome to the members present.
Annual Report. Mr Alexander presented the Annual report and moved its adoption which was seconded by Mr Camp & carried.
Annual Balance Sheet. The Treasurer presented the annual balance sheet which was adopted on the motion of Messrs Maloney and Taylor.
The report and balance sheet recorded a most satisfactory position. The season under review was a success in all ways.
The outstanding feature was the 20th year anniversary dinner, details of which were covered.
Election of Officers. The voting was necessary for the appointment of officers or committee. The following is the list of officers and committee. Patron Mr A. Kirkpatrick
President Mr A K Alexander, Managing Secretary Treasurer Mr Moloney.
171
Assistant Secretary – Vacant Producer – Vacant Assistant Producer – B Logan. Stage Director – office suspended. Stage Manager – K Jenks Musical Director – E Reay.
Committee. On the motion of Mr Kirkpatrick seconded by Mr Scott. the standing committee comprising Miss Goodall, Messrs Sharp Reid, Stewart & Tieman was re-elected.
Speaking to the appointment of a producer Mr Thomas warned that care should be taken not to appoint certain people to this office who perhaps had no understanding of the ways of the Tomoana Players, and not sufficient knowledge of our procedure.
Mr Camp thanked Messrs Moloney, Taylor, and Jenks for their assistance to him during the last production.
Mr Taylor paid tribute to Messrs Moloney Jenks & Camp for their helpful cooperation.
Mr Logan thought that the cast of “Simple Spymen” would like him to thank Mr Camp for his patience and help during the during the years production.
Much discussion took place over the selection of a play for the forthcoming season, and as a result it was resolved that Mr Thomas read plays and make a suitable recommendation to the committee by the first week in March.
Life Members Mr Sharp moved that in a way of appreciation of Mr Kirkpatrick’s help to the Players over the years since the organisation was formed he be elected a life member Mr Alexander
172
seconded the motion which was carried unanimously.
Mr Kirkpatrick returned thanks for the honour, and assured the meeting that he would always be behind the Players.
It was suggested that Mr Coleman be approached to accept the office of Asst Secretary on the motion of Messrs Alexander & Scott.
Auditor. Mr Toothill was re-appointed auditor on the motion of Mr Sharp and seconded by Mr Thomas. The Secretary to advise Mr Toothill and thank him for his services.
In closing Mr Alexander stressed that the Players could only be run as a team , and without the team spirit our efforts could only be unsuccessful.
The Meeting closed at 9.15 with a vote of thanks to the Chair.
* It was decided to make the usual donations to the old peoples Homes on the line of last year. Viz Eversley ₤11. Holy Family ₤11. Waiapu ₤11 Hillsbrook Children ₤7. on the motion of Mr Sharp seconded by Mr Tieman.
M L Moloney
Secretary
A K Alexander 21/11/63
President
173
29/11/62
Minutes of Committee Meeting held in the Fire brigade Room Tomoana on 29 Nov 1962 at 4.30pm
There were present Miss Goodall. Messrs Alexander Tieman Sharp, Moloney, Jenks, Stewart, Reay & Reid.
Mr Sharp was re-elected chairman on the motion of Mr Stewart seconded by Mr Reay and immediately took the chair.
Minutes of the previous meeting were read and confirmed
Stage Manager. Mr Jenks intimated that he was unable to continue as Stage Manager. Mr Alexander moved and Mr Tieman moved that Mr Jenks be appointed Assistant Stage Manager and that the office of Stage Manager be filled at a later date. Carried
It was decided that Miss Goodall should approach Mr S Spence with a view to his accepting the office of Stage Manager.
Producer. Mr Moloney undertook to make enquiries through Mr Camp as to the suitability and possible procurement the services of Mr Mackie as producer.
It was resolved that the committee should meet on Tuesday 4th at 12.30. to make further progress.
M L Moloney
Secretary
A B. Sharp.
Chairman
9/1/63
174
9/1/63
Minutes of the committee meeting held in the Fire Brigade room on Wednesday 9th January 1963.
Mr Sharp presided over Miss Goodall and Messrs Reay, Tieman, Stewart, Reid and the Secretary.
Apologies Mr Jenks.
The secretarys action in paying the following accounts was confirmed on the motion of Mr Reay seconded by Mr Tieman. Tribune ₤3.15.0 Sutcliffes ₤1.5.0 Insurance ₤6.4.0.
Correspondence were to hand from Waiapu House, Holy Family Home, Eversley House and Hillsbrook thanking for recent donations.
These were received on the motion of Messrs Reay & Miss Goodall.
The Secretary explained that the resolution of the previous meeting calling a meeting for Tuesday 4th Dec was not adhered to because there was no progress to report. This course was agreed to by the members.
A discussion took place on the holding of a production this year because the office of stage manager and producer still remained vacant. Mr Stewart moved and Mr Tieman seconded that no major production be presented for the year 1963. Carried.
Mr Stewart moved that the committee consider the possibility of a play reading scheme for this year. Seconded by Miss Goodall and carried.
The Secretary was authorised to pay all accounts when they fall due. on [On] the motion of Mr Tieman, seconded by Mr Reid.
M L Moloney
Secretary
M L Moloney
Chairman
175
21 March 1963
Minutes of the Committee Meeting held in the Firebrigade Room on Thursday 21 March 1963 at 12.30pm.
In the absence of the Chairman Mr Moloney occupied the chair. Present Miss Goodall Messrs Stewart, Tieman, Jenks, Reid and Secretary
Apologies were sustained from Messrs Sharp, & Reay.
Correspondence
Inward Maddison Baths Committee seeking assistance.
Outward Mr A. J Hannon
Maddison Baths Committee
Moved by Mr Stewart and seconded by Mr Reid
Inward correspondence be received and Outward approved.
Account for payment Telephone Rental £7.5.0 Paid on the motion of Mr Jenks & Miss Goodall.
Mr Taylors offer of taking charge of the properties was discussed, Mr Stewart moved that as there was to be no major production this year Mr Taylor assume the offer of Stage Director Seconded by Mr Tieman.
It was decided that the next committee meeting be held after Easter.
All the usual participants in our profit sharing to be notified that no major production would be held this year.
Mr Stewart moved and Mr Reid seconded that the lighting properties be loaned to Mr Tieman to be used in connection with the Passion Play to be staged in Gisborne.
M L Moloney
Secretary
R. B. Reid
Chairman
176
7 May 1963
Minutes of the committee meeting held in the Fire Station on Tuesday 7th May 1963.
In the absence of the Chairman Mr Reid occupied the Chair, and these were present Messrs Reay, Taylor, Tieman, Jenks, Stewart and the Secretary.
Apologies Miss Goodall.
The Chairman welcomed Mr Taylor back to the Committee, and Mr Taylor offered all possible assistance.
A long discussion took place on the future policy of the Players. It was finally decided that the future policy of the club should be along the following lines
A. That the production occupy only approximately six weeks in preparation.
B. That all words be rehearsed before the actual work commences on the stage.
C. That the time of rehearsals be laid down and adhered to.
D. That the scripts be available to members of the cast in plenty of time to enable them to commit the words to memory.
Mr Taylor was asked to discuss with Mr Camp the possibility of his producing our 1964 production and report back.
Mr Tieman conveyed Mrs Clark’s thanks for our assistance to the production of the Passion Play in Gisborne.
M L Moloney
Secretary
H. B. Sharp.
Chairman
177
23 July 1963
Minutes of the Committee Meeting held in the Fire brigade [Brigade] Room on Tuesday 23 July 1963 at 12.30pm.
Mr Sharp occupied the Chair and also present were Miss Goodall, Messrs Taylor, Camp, Stewart, Reay, Tieman Jenks and the Secretary
Mr Camp was elected producer on the motion of Mr Moloney seconded by Mr Taylor.
Correspondence Inward
Heretaunga Intermediate School
Joan & Russell Reid
Accounts for payment
Greater Hastings Subscription £1.
After a full discussion on the recommendations of the meeting of 7th May was held, and all four were adopted. On the motion of Messrs Stewart and Taylor.
Mr Camp moved and Mr Jenks seconded that the Secretary be authorised to hire 3 copies of “All For Mary” for perusal.
Hire charges of 2/6 per night per lamp and 10/- per night for switchboard was recommended to the property committee.
M L Moloney
Secretary
A B. Sharp.
Chairman
20 Aug 63.
178
20 Aug 1963
Committee meeting was held in the Firebrigade room on Tuesday 20 Aug 1963
Mr Sharp presided over Miss Goodall Messrs Camp, Stewart, Reay, Jenks Tieman, Reid and the Secretary.
Correspondence Intermediate (Heretaunga)
Account. Joan & Russell Reid Ltd. 7/4.
Selection of play for 1964. Mr Camp moved that our play for 1964 should be “All For Mary” by Harold Brook & Kay Bannerman seconded by Mr Stewart and carried.
Hire of properties. The recommendation of the meeting of 23 July regarding the charges for property hire was adopted as applying to future loans.
This was moved by Mr Camp, and seconded by Mr Reay.
Purchases of Scripts. etc. Mr Reay moved and Mr Jenks seconded that 8 copies of the script of “All For Mary” be purchased and that the secretary be authorised to take all necessary steps to secure the rights to perform this play.
M L Moloney
Secretary
R B. Reid
Chairman
179
Annual General Meeting 21 Nov 1963.
Minutes of the Annual General Meeting held in the Fire brigade [Brigade] room Tomoana on Thursday 21 Nov 1963 at 7.30pm.
Mr Alexander presided over Mrs Swanson Messrs Taylor, Sharp, Heald, Reay Tieman, Jenks, Reid Camp, Moloney & Kirkpatrick.
Apologies for absence were received from Miss Goodall, Mrs H Spence, Messrs Bone Dillon, Lochhead, Price, Scott, Stewart, Thomas, Toothill, R Spence, H Spence, McKay & Francis.
Minutes of the previous Annual Meeting were read and confirmed.
Annual Report. The President Mr A K Alexander presented the annual report. Embodied in the report was a recommendation that the duration of performance seasons should be reviewed.
Mr Heald moved that this matter be investigated by the incoming committee Seconded by Mr Taylor & Carried.
Annual Balance Sheet. The Treasurer presented the annual balance sheet, and this was considered by members present to show a very satisfactory position. On the motion of Mr Alexander seconded by Mr Camp the Annual report and balance sheet were adopted.
Election of Officers was then proceeded to and the following were elected without opposition.
Patron Mr A Kirkpatrick, President Mr A K Alexander, Vice presidents, Messrs Bloore Bone Beere, Dillon, Godfrey, Mays, McNabb & Scott.
Managing Secretary & Treasurer M L Moloney
180
Assistant Secretary Mr E Reay, Producer Mr J. Camp, Asst. Producer Mr L. Stewart, Stage Director Mr S. Taylor, Stage Manager Mr K Jenks, Musical Director Mr E Reay Auditor Mr G Toothill.
Committee Mr Camp moved that three members of the committee Miss Goodall, Messrs Reid and Tieman stand and that the committee be given power to select two more to make up the prescribed number of five. This was seconded by Mr Taylor and carried.
General Business Mr Alexander took the opportunity of making a presentation to Mr Moloney to mark his association of 21 years with the Players, and thanked him for the many various offices he had held during that time Mr Moloney replied in the way of giving thanks for the thought.
There being no specific general business the meeting closed at 8.35, with a vote of thanks to the chair.
* Mr Camp moved a vote of thanks to the retiring Chairman, Mr Sharp for his able conduct of the clubs business, and expressed regret the circumstances prevented him from accepting office for a further term.
M L Moloney
Secretary
A.K. Alexander 25/11/64
President
At a meeting of the committee following this meeting Mr Reid was elected chairman of the management committee for the ensuring year on the motion of Messrs Moloney & Taylor, with authority to sign cheques etc.
181
29th November 1963
Minutes of the Committee meeting held in the Fire Brigade rooms on Friday 19-11-63 at 12.30.
Mr. Reid occupied the chair and also present were Miss Goodall & Messrs Coleman Taylor Tieman Jenks Stewart Reay and the secretary.
Apologies. Mr. J. Camp.
Correspondence.
Inward N Z Drama Council
Play Bureau
Dannevirke High School Board
Outward
High School Board
Play Bureau
Moved by Mr Taylor and seconded by Mr. Tieman inward correspondence be received and outward approved.
Accounts for Payment
Birthright ₤1. Play bureau ₤3-8-0 N Z. Drama Council 10-0. Joan & Russell Reid 7-4. Total ₤5-5-4.
Paid on the motion of Mr Tieman seconded by Mr Taylor.
Vacancies on the Committee
Two vacancies have occurred and it was suggested that Mr S. G. Musson be approached to fill one of them.
Moved by Mr. Reid seconded by Mr Stewart.
Donations to various homes
It was moved by Mr Taylor seconded by Miss Goodall that ₤2-2-0 be paid to each of the four homes after some discussion on the amount to be paid.
Duration & time of coming season.
182
This was discussed at length and the decision of performance nights was postponed until the next meeting.
General Business
It was decided that the purchase of an extra book was warranted. “ All for Mary”. Moved by Mr Stewart seconded by Miss Goodall. The resignation of the Musical Director Mr Reay was received with regret. Moved by Mr Moloney seconded by Miss Goodall.
Mr Reay moved seconded by Miss Goodall that Mr R Coleman be Musical Director.
Mr Taylor drew attention to the untidiness of the property shed and that a working bee be decided on at a later date.
Mr Tieman brought up the suggestion of a special programme to commemorate the 21st play.
Mr R. Coleman was welcomed.
The meeting closed with a note of thanks to the Chair.
M E Reay
Ass Secretary
R.B. Reid
Chairman
183
13th December 1963
Minutes of the committee meeting held in the Fire Brigade Room on Friday Dec 13 1963.
Mr Reid occupied the chair, also present were Messrs Moloney Camp Musson Jenks. Tieman Stewart Coleman and Assist Sec.
Apologies Miss Goodall Mr Taylor.
Correspondence
Inward. Maddison Pool Reconstruction Committee of the Central School.
Waiapu House
Presbyterian Social Services Assn.
Outward Maddison Pool etc.
Waiapu house.
Eversley Home
Home of the Holy Family Name
Hillsbrook Home
Moved by Mr Camp seconded by Mr Jenks that the Inward correspondence be received and outward appr.
Accounts for Payment
HB Herald Tribune ₤6.
Paul Barcham Ltd. ₤3-19-0
Paid on the motion of Mr Camp sec. Mr Tieman.
Duration & Time of Coming season
This was discussed again. Mr Stewart moved seconded by Mr. Moloney that 1 night only be played at Napier. The motion was carried. Further discussion took place on the number of performances for Hastings. Generally 3 nights were favoured.
M.E. Reay
Asst Secretary
S.C. Taylor
Chairman
14/2/64
184
4th February 1964
Minutes of the committee meeting held in the Fire Brigade room on Friday 4th February 1964.
Mr S C Taylor occupied the chair, also present was Messrs Moloney Tiernan Musson Coleman Miss Goodall and the assistant secretary.
Apologies. Received from Mr Jenks Reid Stewart Camp.
Correspondence
Inward. Acknowledgement from Presbyterian Social Club.
Outward. To the Town Clerks of Hastings Napier Waipukurau & Dannevirke making bookings with deposit for season.
Moved by Mr Musson seconded by Mr Tiernan.
General Business
Reports were received as follows.
Mr Moloney advised that the Theatre have been booked.
Mr Coleman. Has enquired at Sutcliffs [Sutcliffes] for music require [requirements]
Mr Taylor is making progress with Mr Jenks.
The subject of spring cleaning the property shed was again raised and referred to the next meeting.
M.E Reay
Assistant Secretary
R B Reid
Chairman
17-4-64
185
17th April 1964.
Minutes of the Committee Meeting held in the Fire Brigade rooms on Friday 17th April 1964.
Mr Reid occupied the chair also present were Miss Goodall Messrs Tiernan Reay Moloney Camp Musson Coleman Taylor & Stewart
Apologies Received from Mr Jenks.
Correspondence
Inward. Napier City Council re theatre hire
Hastings Group Theatre.
Maddison Pool Reconstruction Committee.
November issue of NZ “Theatre”
Outward. Nil
Moved by Mr Camp seconded by Miss Goodall that the inward correspondence be received and the outward approved. It was also moved and seconded that the Maddison Pool Recon. Committee be written to advising them that their request for assistance is being considered.
General Business
Reports. Mr. Camp. Casting is proceeding and 5 parts were filled with Mr Robin Nairn suggested for the part of Humfry. Mr Camp was authorised to to approach others. This was moved by Mr Reid seconded by Mr Taylor.
Mr Taylor. Has started a scale model Carpenters and Mr Godfrey have been approached.
Mr Coleman. Music has been received
Discussion took place concerning officers.
Mrs Reay would be asked to do the properties
Mrs Stayt would be asked to do the make up.
This was moved by Mr Taylor Sec by Musson.
Mr Moloney suggested that we look for wardrobe mistress and prompt at forward with Miss Smart to be approached for Wardrobe Mistress. Mr. Reid on being asked agreed to be Advertising Manager and take charge of publicity.
M.E. Reay Assist Secretary
R B Reid
Chairman 1.5.64
186
Friday 1-5-64
Minutes of the Committee Meeting held in the Fire Brigade rooms on Friday 1st May 1964.
Mr Reid occupied the chair also present were. Messrs Moloney Jenks Musson, Coleman Tiernan & Stewart.
Apologies Received from Miss Goodall Mr Camp.
Correspondence
Inward. Heretaunga Intermediate School
Outward. Secretary Maddison Pool Recon. Committee.
Mrs Reay Property mistress
Mrs Stayt as Make up supervisor.
Moved by Mr Stewart seconded by Mr Tiernan that the inward correspondence be received and outward approved.
Accounts for Payment.
Mrs A E Toothill ₤1-1-0
Play Bureau (NZ) Ltd 9-0
Moved by Mr Musson sec. by Mr Tiernan.
General Business
Mr Stewart moved that the action of the Managing Secretary in the paying of accounts as they are received be endorsed and so doing he, the Managing Sec. has the full confidence of the committee Seconded by Mr Jenks.
Assistant Producer reported that the first reading of the current play took place on 30-4-64 and also moved that Robin Nairn be cast as Humfry Millar and Peter Geor as Victor Monteray.
Mr. Taylor reported that he hoped to assemble the set on Sunday May 10th.
Mr Reid moved seconded by Mr Stewart that Miss S Hughes be refunded 7/6 in payment of a lost book.
M.E. Reay
Assistant Secretary
R B Reid
Chairman
13-5-64
187
Wednesday 13-5-64
Minutes of the Committee Meeting held in the Fire Brigade rooms on Wednesday 13th May 1964
Mr Reid occupied the Chair also present were Miss Goodall Messrs. Moloney Jenks, Tiernan Musson Coleman Taylor & Reay.
Apologies Received from Mr Camp Mr Stewart.
Correspondence
Inward.
Outward.
General Business
Discussion took place on the sale of tickets. It was moved by Mr Moloney seconded by Mr Taylor that the net proceeds should be distributed on a pro rata basis.
It was moved by Mr Taylor seconded by Miss Goodall, that the Heretaunga Intermediate School would share in the proceeds.
It was arranged that Mr Moloney would contact the secretaries of the schools to discuss in full and finalise the sale of the Tickets.
Reports
Received from the Secretary that the sum of ₤32-12-0 had been paid in Royalties.
Mr Taylor advised that the set up.
The secretary moved seconded by Miss Goodall that Mrs Judy Taylor be made property mistress.
M.E. Reay
Assistant Secretary
R B Reid
Chairman
9-6-64
188
Tuesday 9th June 1964
Minutes of the Committee meeting held in the Fire Brigade rooms on Tuesday 9th June 1964.
Mr Reid occupied the chair also present were Messrs Moloney Tiernan Taylor Jenks Coleman Musson Stewart & Reay.
The minutes of the previous meeting were read and confirmed.
Apologies were Received from Mr Camp & Miss Goodall.
Correspondence
Inward Nil
Outward Maddison Pool Reconstruct. Committee
Heretaunga Intermediate School.
Mr Taylor moved seconded Mr Coleman that the outward correspondence be approved.
General Business
The price of admission to the forthcoming show was discussed. Mr Taylor moved seconded by Mr Musson that the admission charge be 6/-.
Discussion also took place on alleged obsenity [obscenity] in the play. Mr Moloney moved seconded by Mr Stewart that the “bitch’ be not used in the play. The motion was lost. Mr Taylor moved seconded Mr Tiernan that the word “bitch” be left in. The motion was carried with Mr Stewart dissenting.
Mr Taylor moved that ₤5 be forwarded to the Hastings Boys High School as a donation to the cost of future productions. This was seconded by Mr Stewart. Mr Taylor moved seconded by Mr Tiernan that the the Property shed be cleaned out on Saturday Morning 13th June. This was carried unanimously.
M E Reay
Assistant Secretary
R B Reid
Chairman
3-7-64.
189
Friday 3-7-64
Minutes of the Committee Meeting held in the Fire Brigade rooms on Friday 3rd July 1964.
Mr Reid occupied the Chair also present were Messrs Taylor, Moloney Coleman Musson Tiernan Jenks, Reay.
The minutes of the previous minutes [meeting] were read and confirmed.
Apologies were received from Miss Goodall Mr Camp Mr Stewart.
Correspondence
Inward. Quotation from Sutcliffes on Public Address
Verbal request from Sister Simpson for financial assistance.
Mr Taylor moved that the inward correspondence be received which was seconded by Mr Tiernan.
General Business
In general discussion Mr Moloney moved seconded by Mr Reid that the percentage retained for other charities be looked into when the present show closes. Mr Taylor moved seconded Mr Jenks that the Players purchase 4 speed record player and pickup from the Assistant Secretary for ₤6-10-0. On publicity Mr Reid advised that he would be prepared to organise this. Mr Taylor moved seconded Mr Musson that a Basil unit Amplifier be purchased.
The impact of TV on future productions was also discussed at length.
M E Reay
Assistant Secretary
R B Reid
23-7-64.
191
Friday 7 – 8 – 64
Minutes of the Committee Meeting Held in the Fire Brigade Rooms on Friday 7th August 1964
Mr Reid occupied the chair also present were Miss Goodall and Messrs Moloney Coleman Stewart Jenks Tiernan Taylor & Reay
The minutes of the previous meeting were read and confirmed.
Apologies were received from Mr J. Camp.
Correspondence:
Inward. Mr Challis and Presbyterian Ward Memorial Hospital
Annual Report and Balance Sheet Birthright
Account for payment
Annual subscription of ₤1 for Greater Hastings
Miss Goodall moved seconded by Mr Tiernan that the inward correspondence be received and that the accounts be paid.
General Business
After discussion on the reimbursement of persons incurring expense travelling to rehearsals Mr Mason moved that petrol coupons worth ₤6 – 10 – 0 be distributed. Seconded by Miss Goodall. For the forthcoming Social Mr Kirkpatrick suggested that a film evening be held at the St Andrews Mens Club.
Mr Reid moved that the Assistant Secretary and Miss Goodall be appointed sub-committee to organise the social evening. Sec Mr Tiernan Mr Moloney moved seconded Miss Goodall that a present for Mr J. Camp be bought in the vicinity of ₤5. Mr Moloney & Mr Reid agreed to purchase same.
Mr Moloney moved that the Chairman’s action of presenting flowers etc to Mr Camp while in hospital be approved.
192
The meeting was adjourned to Thursday 10th August.
Mr Moloney moved that the Windsor Lodge be booked for the Social Evening. Sec Miss Goodall Mr Taylor moved that the sub committee finalise social arrangements and have power to act. Sec Mr Mason Miss Goodall moved seconded by Mr Mason that Mr Taylor organise and post out the invitations
It was also moved that Mr Peter Gear be sent a telegram from the Tomoana Players n the occasion of his wedding.
The meeting closed with a vote of thanks to the Chair.
M. E. Reay
Assistant Secretary
R. B. Reid
13 – 10 – 64
193
13 October 1964
Minutes of the Committee Meeting held in the fire Brigade Rooms at Tomoana on 13 – 10 – 64
Mr Reid occupied the chair also present were Miss Goodall and Messrs Moloney Taylor Colemen Stewart and Reay.
Apologies were received from Messrs Camp Tiernan Jenks and Musson
The minutes of the previous meeting were read and confirmed
Correspondence
Inward letter from Waipukurau Convent
Circular from Group Theatre
Mr Taylor moved seconded by Miss Goodall that the inward correspondence be received.
General Business
Property Account: Mr Taylor moved that ₤86 be removed as depreciation off the property account. Seconded by Mr Stewart.
Unpresented cheque: Mr Stewart moved sec Mr Taylor that an unpresented cheque for ₤2–2–2 be replaced.
Surplus lamps: Mr Stewart moved sec Mr Coleman that te executors decided on the sale of surplus lamps
The meeting closed with a vote of thanks for the chair.
M. E Reay
Assistant sec.
M. Moloney
Chairman
15 – 12 – 64
194
Annual General Meeting 1964
Minutes of the Annual General Meeting held in the Fire Brigade Rooms at Tomoana on Wednesday 25th November 1964.
Mr A. K. Alexander presided over Mesdames Mills & Swanson and Messrs Moloney Dixon Mackie Taylor Reid Lockheed Coleman Mills Camp Kirkpatrick McKay and Reay.
Apologies of absence were received from Miss J. J. Goodall & Messrs Jenks Tiernan Nairn Stewart & Heald.
Minutes of the previous annual meeting were read and confirmed.
Annual Report. The President Mr A. K. Alexander presented the annual report. The Chairman moved that the annual report be adopted Sec Mr Lockhead
Annual Balance Sheet.
Mr Alexander then read the Annual Balance sheet. This drew favourable comment on the healthy state of the accounts from Mr J. Camp. Mr Alexander agreed with this and Mr Moloney moved that the balance sheet be adopted. Sec by Mr Taylor election of officers was then proceeded with and the following were elected without opposition.
Patron Mr A. Kirkpatrick
President Mr A. K. Alexander.
Vice Presidents Messrs Bloore Bone Beere Dillon Godfrey Mays McNab Scott & Mr O. W. Knight.
Moved H. Lockhead Sec Mr Reid
Managing Secretary Mr M. E. Reay
Moved Mr Moloney sec Mr Reid.
Assistant Secretary This office was held in abeyance.
Producer. Both Mr J. Camp & Mr N. M. Mills were nominated. Mr Camp declined the office so Mr Mills was elected.
Assistant Producer. This office was held in abeyance.
Stage Director Mr S. C. Taylor Moved Mr Dixon Seconded Mr Camp.
195
Stage Manager: Mr K Jenks. Moved Mr Camp Sec Mr Taylor
Musical Director Mr R. Coleman. Moved Mr Taylor sec Mr Reid
Hon Auditor. Mr G. Toothill Moved Mr Moloney sec Mr Dixon
Committee Miss Smart Mr Reid Moloney Tiernan & Stewart
General. Mr J. Camp thanked all for support during the production of “All for Mary” and also expressed his views on the difficulty of play producing with the limited cast offering at Tomoana.
Mr Alexander thanked Mr Camp for his productions Mr Moloney stated that encouragement received from the management was superb. Mr Alexander thanks Mr Moloney for help over the years
Mr McKay paid tribute to years of effort by all.
Mr Moloney moved that the secretary write to Barry Bros & Powdrell to thank them for help over the years.
Mr McKay paid tribute to years of effort by all. Mr Moloney moved that the secretary write to Barry Bros & Powdrell to thank them for transport to various centres. Sec Mr Taylor
Election of chairman. Mr Moloney moved that Mr Reid be Chairman Sec Mr Taylor’s
The meeting closed at 9pm.
M.E Reay
Managing Secretary
A. K. Alexander
Chairman
17 – 10 – 65
197
15th December 1964
Minutes of the committee Meeting held in the Fire Brigade Rooms at Tomoana on 15 – 12 – 64
Mr Moloney occupied the chair; also present were Messrs Mills Jenks Tiernan & Coleman.
Apologies were received from Messrs Mills Jenks Tiernan & Coleman.
The minutes of the previous meeting were read & confirmed.
Correspondence
Inward Mr C. Heald
Outward Mr C. Heald
Mr Stewart moved sec Mr Taylor that the inward correspondence be received outward.
A/C payment. South British Insurance for ₤6 – 4 – 0. Mr Moloney moved that this A/C be paid. Sec Mr Taylor
General Business
Mr Taylor moved sec Miss Smart that Mr Moloney be elected at Treasurer. Mr Stewart moved sec Miss Smart that all cheques be signed by the Treasurer and countersigned by either the Chairman or Managing Secretary.
Mr Moloney moved that the 2 vacancies on the committee be left in abeyance in the meantime. Sec by Mr Taylor. Mr Moloney moved that the Selection committee be comprised of Managing Secretary, Producer & Stage Director. Sec Miss Smart.
198
Mr Moloney paid tribute to Mr Kirkpatrick support over 20 years and discussion then took place on a present for him. It was suggested that a special meeting should take place to make this presentation.
Mr Moloney moved sec Mr Taylor that a presentation be made to Mr Kirkpatrick.
Mr Taylor moved sec Mr Stewart that a sub-committee comprising the Chairman Treasurer & Managing Secretary be empowered to spend a reasonable amount.
Mr E. Reay
Managing Secretary.
R.B. Reid
Chairman
22-1-65
199
22nd January 1965
Minutes of the Committee Meeting held in the Fire Brigade Rooms at Tomoana on 22-1-65.
Mr Reid occupied the Chair; also present were Miss Smart and Messrs Moloney Jenks Taylor Lieman Coleman Stewart & Reay.
An Apology was received from Mr. N M Mills
The minutes of the previous meeting were read & confirmed.
Correspondence:-
In. Circular from NZ Theatre.
Letter from Mr Eric Lind.
Circular from Spotlight
Receipt from Sth British Insurance.
Out. Letter to Joan & Russell Reid
Letter to Bank of NZ.
Mr Lieman moved seconded by Miss Smart that the inward correspondence be received and the outward approved
Account for Payment –
Joan & Russell Reid Ltd
Mr Taylor moved seconded Mr Coleman that this account be paid.
General
Discussion then took place on the number of performances for the coming season. The following performance dates were decided upon:
Napier. Dress Rehearsal Fri 23.7.65
Performance. Sat. 23.7.65
Dannevirke Performance Tues. 27.7.65
Waipukurau Performance Thurs 29.7.65
Hastings Performance Sat. 31.7.65
Mon. 2.8.65
Tues. 3.8.65.
200
Mr Taylor – moved seconded by Mr Jenks that the theatres be booked with the required deposit.
The subject of Mr Knights approval or otherwise was again broached. Mr Stewart moved sec Mr Taylor that Mr Alexander be asked to discuss the matter with Mr Knight
The meeting closed.
Mr E. Reay
Managing Secretary.
R.B. Reid
Chairman
26-3-65.
201
Friday 26 – 3 – 65.
Minutes of the Committee Meeting held in the Fire Brigade Rooms at Tomoana on 26th March 1965.
Mr Reid occupied the chair also present were Miss Smart & Messrs Mills Jenks Tiernan Moloney Stewart Taylor Coleman & Reay.
There were no apologies, the meeting being fully attended.
The minutes of the previous meeting were read and confirmed.
Correspondence:-
In. Receipt from Joan & Russell Reid
Letter from Heretaunga Intermediate
Circular “Going Up” for Joan & Russell Reid
Circular “N.Z. Theatre”
2 letters from Hastings Light Opera Co.
Receipt and confirmation of theatre bookings.
Out.
Cheque & letter to Waipukurau Bor. Council
Cheque & letter to Dannevirke Bor. Council
Cheque & letter to Napier City Council
Aspinall Joel and Hall
2 letters to Joan & Russell Reid
Eric Lind
Napier Repertory Players(Inc.)
Mr Taylor moved sec Mr Stewart that the inward correspondence be received and outward approved.
Account for Payment
Nelsons (NZ) Ltd Stamp 7/6
Miss Smart moved sec Mr Moloney this a/c be paid.
General Business.
The question of having the 3rd night in Hastings was again brought up. After discussion on this Mr Moloney moved sec Mr Mills that the 3rd night might be eliminated Mr Mills advised of his choice of play namely
202
The Bargain a comedy by Michael Gilbert, and spoke of casting problems
Mr Taylor moved sec Mr Tiernan that this play be adopted for this season
Mr Moloney moved sec Mr Taylor that the managing secretarys action on reserving the theatre at Napier for the dress rehearsal on 23rd July be confirmed.
The meeting closed after the managing secretary advised that Mr D.W. Knight had been approved by the President to obtain his approval and support for the continuation of “The Tomoana Players”.
M.E. Reay
Managing Secretary
Chairman
R. B. Reid.
203
Thursday 3 – 6 – 65.
Minutes of the Committee Meeting held in the Fire Brigade rooms at Tomoana on 3rd June 1965
Mr Reid occupied the chair also present were Messrs Moloney Tiernan Coleman Stewart & Reay.
Apologies were received from Miss Smart & Messrs Mills Taylor Jenks
Mr Tiernan moved that the apologies be sustained.
The minutes of the previous meeting were read and confirmed.
Correspondence
In. Receipt for ₤5 from Hastings City Council
Receipt of ₤2 from Dannevirke Bor. Council
Letter from Catholic Home & School Assn Waipuk.
Sec. Apostleship of the Sea Napier
Receipt from Nelsons (NZ) Ltd for rubber stamp
Letter from Waipuk School
Receipt from Noel Wilson Pharmacy for 14/11
Letter from sec. Karamu High school Parents Assn
Receipt from Aspinall Joell & Hall for ₤26 – 5 – 0
Letter from Miss Diane Carr Colenso High Sch
Receipt from Birthright for ₤1
Cheque for ₤2 – 10 – 0 for hireage Napier Rep.
Circular from NZ Theatres Circular Joan & Russell Reid Stage Design Award
Out
Letter to Hastings City Co Theatre Booking CC ₤5
Letter to HB Merchant Navy Club Napier
Letter to Mr Gibbons Waipukurau Letter to Apostleship of the Sea Napier
Letter to Foster Brook Hastings
2 letters to Mr T. D. Scott. Dannevirke High Sch
Letter to the Heretaunga School Committee
Account to G. Murray for Hireage on Dimmers ₤1
Account to Sec Nap. Rep ₤2 – 10 – 0
Letter to Miss Diane Carr Colenso High Sch
Letter and Cheque for ₤26 – 5 – 9 to Aspinall Joel & Hall
Letter & cheque for ₤1 to Birthright Hastings
204
Mr Stewart moved, seconded by Mr Tiernan that the inward correspondence be received and outward approved
Account for Payment
Foster Brook. ₤12 – 2 – 0 for scripts
Mr Coleman moved seconded Mr Stewart that this account be paid.
General Business
After discussion Mr Stewart moved that the Karamu High School and the Heretaunga Intermediate School receive the proceeds of the forthcoming production on a a pro rata basis. Sec by Mr Moloney. Mr Tiernan moved seconded by Mr Coleman that the appointment of Naomi Jagger be confirmed. Mr Reid moved sec Mr Stewart that Miss Shirley Irons be appointed Wardrobe Mistress. Mr Moloney moved that the Chairman and Managing Secretary be appointed a sub committee in charge of publicity and Mr Moloney and the managing secretary organise the programme. Mr Moloney suggested that the managing secretary discuss blasphemy in the play and delete any
The subject of Peter Mackies name on the programme and in publicity was also discussed.
The meeting closed.
M. E. Reay
Managing secretary
R. B. Reid
Chairman
7 – 7 – 65
205
Wednesday 7th July 1965
Minutes of the committee meeting held in the Tomoana Fire Brigade Rooms on Wed. 7th July 1965
Mr Reid occupied the chair also present were Miss Smart & Messrs Taylor Tiernan Stewart Moloney Jenks & Reay.
Apology was received from Mr Mills
It was moved by Mr Moloney that the minutes of the previous meeting be taken as read and any matter be dealt with arising from the minutes. Seconded Miss Smart.
Mr Taylor moved Seconded Miss Smart that the inward correspondence be received and outward approved.
Mr Moloney moved that the account for ₤1 for Greater Hastings be paid. Sec Mr Stewart.
Mr Taylor discussed the shortage of stage hands, and Mr Stewart and Mr Taylor were given power to ask Mr John Robinson to assisted with back stage.
Mr Moloney moved that the wardrobe mistress be asked to relinquish her post as the cast had procured all costumes. Sec Mr Taylor .
Correspondence
In. Circular. We are tomorrow.
N.Z. Theatre.
Circular from Joan & Russell Reid
Going Up.
Notice from Greater Hastings.
Payment of 10/- g. Murray. Hireage.
206
Out
Secretary Karamu High School Parents Ass.
Secretary Heretaunga Intermediate Sch. Committee
Acc to Sec Hastings High Sch. Board for ₤4
Letter to Mr Fairclough.
Letter to Foster Brook.
Letter to D. Scott. Dannevirke High Sch.
Letter to to D. Scott. Dannevirke High Sch.
Letter to Dr Scott Sec Cath. Home and Ach Waipukurau
Letter to Powdrell Bos
Letter to Benny Bros
Account for Payment
Great Hastings ₤1
M. E. Reay
Managing Secretary
R. B. Reid
Chairman
20 – 7 – 65
207
Thursday 20 July 1965.
Minutes of the committee meeting held in the Fire Brigade Rooms on Tuesday 20th July 1965
Mr Reid occupied the chair also present were Miss Smart and Messrs Stewart Colemen Tiernan Jenks Taylor and Reay.
Apologies were received from Messrs Moloney & Mills which were sustained.
The minutes of the previous meeting were read and confirmed.
Correspondence
In. Dr Quinn sec both. Home & School Ass.
Out. Letter to Powdrell Bros
2 letters to Dr Quinn
Letter to Mr A. J. Hannon.
General Business
Mr Stewart moved that Mr Mills be approached to ask Fergus Fraser to take photos at the dress rehearsal. Sec Mr Taylor.
Mr Tiernan moved that the managing secretary be transport officer for this itinerary. Sec by Mr Coleman.
Discussion then took place on the proposed social. Mr Stewart moved that the Chairman managing secretary and the Stage Director discuss the social with the cast. Sec Miss Smart
M. E. Reay
Managing Secretary
R. B. Reid
Chairman
5 – 8 – 65
208
Thursday 5th August 1965.
Minutes of the committee meeting held in the Fire Brigade rooms on Thursday 5th August
Mr Reid occupied the chair also present were Miss Smart and Messrs Stewart Coleman Jenks Tiernan Moloney & Reay.
Apologies were received from Messrs Taylor & Mills which were sustained
The minutes of the previous meeting were read out and confirmed.
Correspondence
In. Letter from Mr French Heret. Int. Sch. [Heretaunga Intermediate School] & cheque for ₤85 – 10 – 0
Statement from Bank of NZ
Account for Payment
Hastings City Council for ₤35 – 6 – 3
Miss Smart moved seconded Mr Stewart that the correspondence be received and account be paid.
General Business
Mr Coleman moved that the Managing Sec. and the treasurer be appointed to look for a present for Mr Mills in the vicinity of ₤5. Sec Mr Jenks
The managing secretary apologised to Mr Stewart for omitting Mr Stewarts name from the programmed and its is recorded that Mr Stewart received the apology graciously. Discussion took place on the proposed social. Mr Moloney moved that the Chairman and Mr Tiernan approach the management of the Mayfair to ascertain the price of service.
M. E. Reay
Managing Secretary
R. B Reid
Chairman
10 – 8 – 65
209
Tuesday 10 – 8 – 65
Minutes of the Committee meeting held in the Tomoana Fire Brigade rooms on 10 . 8 . 65
Mr Reid occupied the chair also present were Miss Smart and Messrs Tiernan Jenks Coleman Stewart & Reay
Apologies were received from Messrs Mills Taylor and Moloney.
The minutes of the previous meeting were read and confirmed.
Correspondence.
In. Letter from Dannevirke High Sch.
Cheque from H.B. Merchant Navy Club
Out. Letter to Treas. Karamu High Sch Par. Assn.
Mr Tiernan moved seconded by Miss Smart that the inward correspondence be received and outward approved.
Accounts for Payment
H.B. Herald Tribune ₤27 – 10 – 0
Sutcliffe’s ₤3 – 14 – 9
Dannevirke Bor Council ₤19 10 – 9
Evening News ₤6 – 0 – 0
Publicity ₤2 – 8 – 0
Mr Stewart moved seconded by Mr Tiernan that the accounts be paid.
General Business
Mr Reid outlined the proposed social arrangements. It was decided to have the social on Saturday 21st August. The sum of ₤35 was suggested to cover the social and should the number attending exceed 30 extra funds would be provided at the discretion of the Managing Sec. & Treasurer Moved by Mr Stewart Sec Miss Smart
M.E. Reay
Managing Secretary
R. B. Reid
Chairman
9 – 9 – 65
210
Thursday 9 – 9 – 65
Minutes of the Committee Meeting held in the Fire Brigade Rooms on Thursday 9 – 9 – 65
Mr Reid occupied the chair also present were Messrs Moloney Stewart Taylor Tiernan and Reay
There were no apologies.
The Minutes of the previous meeting were read and conf.
Correspondence
In. Letter from Dr A. Quinn Waipukurau
Out. Letter to Dr A. Quinn Waipukurau
Letter to Mr M. Feeney. Apostleship of the Sea
Mr H. Richworth Karamu High Sch Par Assn
Mr A. Hogarth H.B. Merchants Navy Club
Mr Ryan Dannevirke High School
Mr Taylor moved seconded Mr Tiernan that the inward correspondence be received and outward approved.
General
Mr Moloney stressed the importance of keeping a check on unnecessary expense on properties and brought up the question of commission. Mr Stewart moved that the percentage from this years production be ₤4 (₤1 from each centre) Sec Mr Taylor.
Discussion then took place on the proportion of expenses to be charged to each centre. Mr Taylor moved seconded Mr Stewart that the production costs be 2/5 Hastings 1/5 Napier 1/5 Dannevirke 1/5 Waipukurau.
M. E. Reay
Managing Secretary
R. B. Reid
Chairman
14 – 9 – 65
211
Tuesday 14th Sept. 1965.
Minutes of the Committee meeting Held in the Tomoana fire brigade rooms on 14-9-65
Mr Reid occupied the chair also present were Messrs Moloney Jenks Lieman Taylor & Reay.
Apology. One was received from Mr Stewart.
The minutes of the previous meeting were read & confirmed.
Correspondence
In. Invitation to HB Merchant Navy Club Social
Mr. Taylor moved sec by Mr Moloney that the inwards correspondence be received.
General.
Mr Lieman moved that the financial report be adopted and cheques be forwarded to schools. Sec Mr Jenks.
Discussion then took place on completing the amplifyer set.
Mr Moloney moved that the stage director complete the amplifyer system the extent of ₤40. Sec Mr Lieman
The meeting closed.
M. E. Reay
Managing Secretary
Chairman
T Stewart
5/10/65.
214
Tuesday 5th Oct 1965
Minutes of the Committee Meeting held in the Tomoana Fire Brigade Rooms on 5th Oct 1965 –
Mr Stewart occupied the chair also present were Miss Smart & Messrs Coleman, Tiernan, Jenks, Moloney, Reid Taylor and Reay.
The minutes of the previous meeting were read and confirmed
There were no apologies.
Correspondence
In. Letter from Karamu High School Par. Assn
Out.
Letter & cheque to HB Merchant Navy Club
Letter & cheque to Apostleship of the Sea
Letter & cheque to Catholic Home & School Waipuk
Letter & cheque to Dannevirke High School
Letter & cheque to Karamu High Sch. Par Assn
Letter & cheque to Heretaunga Intermediate Sch
Mr Coleman moved seconded by Miss Smart that the inward correspondence be received and the outward approved.
General: – Mr Moloney read the financial statement which was received.
Mr Moloney moved that the £40 already suggested for increasing the amplifier system be increased to £55 . Sec Mr Reid
M. E. Reay
Managing Secretary
R. B. Reid
Chairman
16 – 11 – 65
215
ANNUAL GENERAL MEETING 1965
Minutes of the Annual General Meeting held in the Fire Brigade Rooms at Tomoana on Thursday 14th October 1965.
Mr Alexander presided over Mrs Swanson & Messrs Taylor Brimer Walls Reid Moloney, Camp Sharp & Reay
Apologies were received from Miss S Ross & Messrs R. Coleman W. Tiernan R. Stewart & M. Mills.
The Minutes of the previous annual general meeting were read and confirmed.
Annual Report
Mr A. K. Alexander presented the Annual report moved that it be adopted Sec Mr Camp.
Annual Balance Sheet
Mr Alexander then read the Annual Balance Sheet. Mr Moloney moved sec Mr Taylor that the balance sheet be adopted.
Election of Officers
The following were elected without opposition.
Patrons
Mr A. Kirkpatrick
Mr O. W. Knight
M Mr Moloney
Sec Mr Reid
President Mr A. K. Alexander
M Mr Taylor
Sec. Mr Moloney
Vice Pres Messrs Bloore Bone Beere
Dillon Godfrey Mays McNab Scott
M Mr Reid
Sec Mr Taylor
Managing Sec. Mr M. E. Reay
M. Mr Reid
Sec Mr Sharp
Assistant Sec. In Abeyance
Mr M Taylor
Sec Mr Moloney
Treasurer Mr M. Moloney
M. Mr Taylor
Sec Mr Campbell
216
Producer Mr J Camp
M. Mr Moloney
S Mr Taylor
Assistant Producer In abeyance
M. Mr Reid
Sec Mr Taylor
Stage Director Mr S. Taylor
M Mr Sharp
Sec Mr Reid
Stage Manager Mr K. Jenks
M Mr Taylor
Sec Mr Sharp
Musical Director Mr R. Coleman
M. Mr Camp
Sec Mr Moloney
Hon Auditor Mr G. Toothill
M Mr Moloney
Sec Mr Reid
Management Committee Miss S. Ross Reid R. L. Stewart K Brimer W. Tiernan
Correspondence
In. Letter from Apostleship of the Sea
Letter from Karamu High School Parents Ass
Mr Taylor moved sec Mr Camp ta the inward correspondence be received
General
Discussion took place on the dearth of cast members available available from Tomoana and Mr Moloney observed that it was desirable to have more cast from Tomoana. Mr Taylor moved that the incoming committee discuss the possibility of a musical show. Sec Mr Sharp. Mr Taylor moved sec Mr Reay that Mr Reid be appointed Chairman of the Management Committee.
The meeting closed at 9.2 PM.
M. E. Reay
Managing secretary
A. K. Alexander
24/8/67
Chairman
217
Tuesday 16 Nov 1965
Minutes of the Committee Meeting held in the Fire Brigade rooms on Tuesday 16 Nov 1965
Mr Reid occupied the chair also present were Miss Ross & Messrs Brimer Coleman Moloney Stewart Camp Taylor & Reay
The minutes of the previous meeting were read and confirmed
Correspondence
In NZ Theatre
Letter from Heretaunga Intermediate
Letter from Karamu High School Parents Assn.
Mr Camp moved sec Mr Taylor that the inward correspondence be received
A/c for payment
HB Herald Tribune £1 – 4 – 9
Mr Taylor moved sec Mr Brimer this a/c be paid
General
Donations for HB Homes for Xmas. Mr Stewart moved that a £5 donation be made to Eversley Holy Family Waiapu & Childrens Hillsbrook Homes. Sec Mr Camp.
Discussion then took place on the downward trend of donations to causes by the Tomoana Players over the years. Mr Moloney moved that the Management be acquainted of the facts. Sec Mr Taylor
Mr Camp moved that musical talent be accumulated for incidental music for the productions.
Sec Mr Brimer Mr Taylor advised that an amplifier system would be tried out at the Staff Social Mr Taylor moved that the Treasurer Secretary & Chairman advise the Management Sec Mr St [Stewart]
M. E. Reay
Managing Secretary
R. M. Reid
Chairman
11- 1- 66
218
Tuesday 11 January 1966
Minutes of the Committee Meeting held in the Fire Brigade on Tuesday 11 January 1966.
Mr Reid occupied the chair also present were Miss Ross & Messrs Brimer Taylor Tieman Alexander Scott & Reay.
Apologies were received from K. Jenks R.L. Stewart and J. Camp.
The minutes of the previous meeting were read and confirmed.
Correspondence: –
In. Letter from Presbyterian Social Service
Letter from Holy Family Home
Letter from Eversley Home
Letter from Waiapu House
2 Theatres and 1 going up.
Out. Letter Holy Family Home
Letter Waiapu House
Letter Eversley Home
Letter Hillsbrook Home
Mr Godfrey – cooperage
Mr Tienan moved seconded Miss Ross that the inward correspondence be received & outward approved.
A/C for Payment
Sutcliffes for ₤22 – 8 – 0
Mr Taylor moved seconded Mr Tiernan that A/C be paid
General.
Mr Moloney moved seconded Mr Taylor that the Secretary’s action in booking the theatres be confirmed and that cheques covering deposits be sent.
Mr Taylor moved seconded Mr Mr Tiernan that the Secretary’s action in purchasing a present for Mr George Scott be confirmed.
219
Cont.
At the conclusion of general business Mr Alexander then made a presentation to Mr George Scott of a travelling bag at the same time thanking Mr Scott for his untiring efforts on behalf of the Tomoana Players over the years.
Mr Scott replied thanking Mr Alexander and the Tomoana Players.
Mr Mooney advised that a deputation had approached the management to advise that there was a noticeable downward trend in the figures over the years. The management agreed to stage another show this year but suggested that letter be sent to the beneficiaries in Napier Dannevirke & Waipukurau stressing the importance of greater tickets selling.
The meeting closed.
M. E. Reay
Managing Secretary
S. C. Taylor
Chairman
10 – 2 – 66
that books be procured and distributed to the committee for perusal. This was done.
M.E. Reay
Managing Secretary
R M Reid
Chairman
29-3-66.
220
Thurs 10 – 2 – 66
Minutes of the Committee Meeting held in the Fire Brigade Rooms on Thursday 10 Feb 1966
Mr Reid occupied the chair also present were Messrs Taylor Tiernan Brimer Coleman Jenks Moloney Camp Stewart & Reay
Apologies were received from Miss S. Ross.
The minutes of the previous meeting were read & confirmed.
Correspondence
In. Letter from H.B. & E.C. Civilian Amputees Assn
Letter from N.Z. Broadcasting Corp.
Letter from Aspinall Joel & Hall
Letter from St Johns Parents & Friends Assn
Out. Letter confirming booking theatres in Hastings Waipukurau Dannevirke & Napier Receipts recd.
Letter to N.Z. Broadcasting Corp.
Letter to sec. Karamu High Sch Parents Assn.
Letter to Joan & Russell Reid ordering Spots
Letter to Joan & Russell Reid ordering 1 book
Letter to Aspinall Joel & Hall
Mr Camp moved sec Mr Taylor that the inward correspondence be received & outward approved.
A/C for payment.
Joan Russell Reid 1 book for Hire 2/3
Riordans Suitcase Present for Geo. Scott ₤5/5/-
Sutcliffes Grill Cloth for Speaker ₤3
Mr Camp moved seconded Mr Tiernan that the accounts be paid
General
Mr Camp gave a general outline of the play “Wanted – One Body” by Raymond Dyer and asked the committee to accept it. Mr Moloney moved seconded Mr Taylor that the play be adopted. Mr Camp moved seconded Mr Taylor
221
Tuesday 29th March
Minutes of the Committee meeting held in the Fire Brigade rooms on Tuesday 29th March
Mr Reid occupied the chair also present were Miss Ross & Messrs Camp, Tieman, Jerks, Brimer, Taylor, Stewart and Reay.
There were no apologies.
The minutes of the previous meeting were read and confirmed.
Correspondence
In. Letter of Resignation from Mr R. C. Coleman.
Letter from Joan Russell Reid
Letter from Chairman Watson School Comm.
Out. Letter to Joan Russell Reid Ltd.
Letter to Aspinall Joel & Hall & Cheque for £32 – 11 – 0
Letter to Foster Brook.
Mr Tiernan moved seconded Mr Camp that the inward correspondence be received and outward approved.
A/C for Payment
NZ Drama Council £10-0
Foster Brook. 13 copies of book.£7 – 13 – 6
Mr Jenks moved seconded Miss Ross that the accounts be paid.
General
Discussion took place on costing problems. Mr Camp suggested auditions as soon as possible. Mr Taylor moved that Mr Camp be empowered to approach a lay to take the part of Faith. Sec Mr Liewan. Mr Jenks suggested that the wording in the audition notices include facts concerning the objects of the Tomoana Players. Mr Stewart moved that the inward correspondence be acknowledged and disposal of funds be discussed at the next meeting. Sec Mr Taylor.
M. E. Reay
Managing Secretary
S.C. Taylor
Chairman
13 – 4 – 66
222
Wednesday 13th April
Minutes of the Committee Meeting held in the Fire Brigade Rooms on Wednesday 13th April 1966
M/s Moloney, Jenks, Tieman, Brimer, Camp and Reay were present chaired by Mr Taylor.
Apologies were received from Messrs Stewart and Reid.
The minutes of the previous meeting were read and confirmed.
Correspondence
In. Letter from Mrs M. Davis
Out. Letters to
H.B. Merchant Navy Club
Apostleship of the Sea
Dannevirke High School
3 Waipukurau Primary School
A/C for payment. Joan Russell Reid £15 – 4 – 3
Birthright £1 – 0 – 0
Mr Moloney moved seconded Mr Tieman that the inward correspondence be received and outward approved. Mr Camp moved seconded Mr Jenks that the accounts be paid.
General
The problem of casting was again discussed and at length by the Producer. Mr Moloney moved that the producer be empowered to look outside Tomoana for cast. Sec Mr Jenks. Mr Moloney moved that the meeting be adjourned until Tuesday 19th April to discuss disposal of funds. Sec Mr Camp. Tuesday 19th April. Discussion took place on which organisations could be played for. Mr Moloney moved that the 3rd might be considered after consultation with representatives of all organisations. Sec Mr Jenks. Mr Taylor moved that a sub-committee be formed comprising Treasurer Chairman and Managing Secretary to meet representatives for the 5 bodies. Sec Miss Ross.
M. E. Reay
Managing Secretary
R. B. Reid
Chairman
3 – 5 – 66
223
Tuesday 3rd May 1966
Minutes of the Committee Meeting held in the Fire Brigade Rooms on Tuesday 3rd May 1966
Present Miss S. Ross Messrs Jenks Reid Moloney Brimer Camp Taylor Tieman & Reay
There were no apologies.
The minutes of the previous meeting were read and conf.
Correspondence
In. Letter from Sec Heretaunga Intermediate
Circular from Greater Hastings
Letter from H B Merchant Navy Club
Letter from Se. Cath Home School Waipukurau.
Out. Letter to Sec Frimley Home Sch
Letter to Chairman Mahora Sch Comm.
Letter to H.B. Civilian Amputees Ass.
Letter to Sec St John Parents and Friends Asn.
Letter to Sec Karamu High School Assn
General.
The Producer Mr Camp advised that he was unable to obtain cast for this year’s production. As a result of this Mr Taylor moved that this years play be cancelled. Sec Mr Moloney. Mr Moloney moved sec Mr Taylor that Mr Camp be thanked for his efforts in trying to obtain cast. Mr Camp suggested that a letter be sent to Mrs Gladys Williamson thanking her for her offer to take part.
The meeting closed.
P J Reid
Chairman
19 – 7 – 66
224
Tuesday 19th July 1966
Minutes of the Committee Meeting held in Fire Brigade Rooms on Tuesday 19th July 1966.
Present Miss Ross & Messrs Reid Jenks Brimer Stewart Taylor Reay and Moloney.
There were no apologies.
The minutes of the previous meeting were read & confirmed.
Correspondence
In. Notice from Birthright
Notice from Greater Hastings.
Letter from Aspinall Joel & Hall.
Out. Letter to al Parties cancelling show
Letter to Aspinall Joel & Hall
Letter to Mrs G. Williamson
Letter to Treasurer Hastings City Council
Letter to Treasurer Dannevirke Bor Council
Mr Taylor moved seconded Mr Tiernan that the inward correspondence be received and outward approved.
A/c for payment
Greater Hastings £1- 0 – 0 Moved Mr Taylor Sec Mr Stewart
General
Mr Stewart moved that the Managing Sec & Treasurer be authorised to pay account to be confirmed at a later date. Sec Mr Tiernan. Mr Moloney moved that the High Sch. Board be donated £2 and Karamu High S £5 Sec Mr Taylor. Mr Moloney moved that the Charge of Hireage be increased to 3/- per lamp. Sec Mr Taylor. The meeting closed.
M.E. Reay
Managing Secretary
P.B. Reid
Chairman
6 – 3 – 67
225
Monday 6th March 1967
Minutes of the Committee Meeting held in the Fire Brigade Rooms at Tomoana on Monday 6th March 1967.
Present Miss S. Ross. Messrs Camp Moloney Brimer Reid & Reay
Apologies Mr R.L. Stewart.
The Minutes of the previous meeting were read and confirmed.
Correspondence
In Holy Family Home
Waiapu House
Presbyterian Social Services
Mrs G. Williamson
HB Merchant Navy Club
Mr Camp moved seconded Mr Moloney that the correspondence be received
Accounts for Payment
Secretary Tomoana Players 5/6
Birthright Subscription £1- 0 – 0
Mr Brimer seconded Miss Ross that the accounts be paid.
General
Mr Moloney had requested the use of the sound equipment on Wednesday 8th March Mr Camp moved seconded Mr Brimer that the equipment be loaned without charge. After discussion Mr Moloney moved that a production should not take place this year. Seconded Mr Reid Mr Camp moved seconded Miss Ross that a letter be written to Aspinall Joel & Hall concerning Royalties.
M. Moloney
Managing Secretary
Chairman
226
A.G.M.
Thursday 24th August 1967
Minutes of the Annual General Meeting held in the main office at Tomoana on Thursday 24th August 1967
Mr A.K. Alexander presided over Messrs Moloney McKay Heald Dixon Brimer Reid Taylor & Reay.
Apologies were received from Misses Jean Goodall Shirley Ross & Messrs J. Lamp R. Nairn W. Tiernan R. J Thomas Sustained
The Minutes of the previous Annual General Meeting were read and confirmed
Annual Report Mr A. K. Alexander presented the Annual Report, moved that it be adopted. Sec. Mr Heald.
Annual Balance Sheet Mr A. K. Alexander then read the Annual Balance Sheet. Mr Moloney moved sec Mr Reid that the Balance Sheet be adopted.
Election of Officers
The following were elected without opposition
Patrons Mr A. Kirkpatrick
Mr O. W. Knight
M Mr S. Taylor
S Mr P. Dixon
President Mr R. L. Stewart
M Mr Alexander
S Mr Moloney
Vice Presidents
Messrs Bloore Bone Beere Dillon Godfrey J. Anderson & C. Bartle
M. Mr Alexander
S. Mr Taylor’s
Managing Secretary M. E. Reay
M Mr Alexander
S Mr Heald
Assistant Secretary In abeyance
M. Mr Reid
S. Mr Taylor
227
Producer In Abeyance
Assistant Producer In Abeyance
Stage Director Mr S Taylor
M. Mr Heald
S. P Dixon
Stage Manager In Abeyance
Musical Director In Abeyance
Hon Auditor Mr G. Toothill
M. Mr Moloney
S. Mr Heald
Committee
P. Dixon R. Reid W. Tiernan K. Jenks and Miss S. Ross
M. Mr Taylor
S. Mr Moloney
Correspondence
In Letter from Aspinall Joel & Hall
Notice of AGM & Balance Sheet Greater Hastings
Letter Mr R. J. Thomas
Mr Heald moved sec Mr Brimer that the correspondence be received.
Accounts for payment
Greater Hastings $2.00
Moved Mr Taylor Sc Mr Reid.
General
Mr A. K. Alexander resigned as president
Mr M.L. Moloney resigned as Treasurer
Mr Reid moved that should a production take place the management committee be given authority to appoint an assistant secretary Sec Mr Moloney
Discussion took place on acquiring more electrical equipment also the need for regular checking of the equipment. Mr R. J. Thomas wrote wishing Mr Moloney a happy retirement. Mr C. Heald reminisced on Tomoana
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Description
All blank ledger pages have not been filmed – page numbers may jump accordingly
[List of names in this title still to be added – HBKB]
Subjects
Tags
Business / Organisation
Tomoana PlayersFormat of the original
Handwritten bookDate published
29 August 1956 - 24 August 1967Accession number
606175Supporters and sponsors
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